5 ## **HOLCOMBE ROGUS VILLAGE HALL TRUST** **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** **REGISTERED CHARITY NUMBER 1182063** Trustees: Sarah Gabriel Hilary Garnham Jeremy Hillman Polly Page Jago Snook Richard Wiltshire Linda Wyeth Minutes Secretary: Sue Morris Principal Address: King George V Memorial Hall South Street Holcombe Rogus Wellington TA21 0PF Independent Examiner: Hilary Corcoran FCCA Church Barns Hockworthy Wellington TA21 0NW ## **Trustees’ Annual Report for the year ended 31 March 2025** The Trustees present their Report together with the financial statements of the Charity for the year ended 31 March 2025. **Structure and Governance** The Charity is a CIO (Charitable Incorporated Organisation) and was registered on 15 February 2019. The Charity's registered number is 1182063 . A list of Trustees, who served during the period, is given above. The Trustees oversee the management of the Charity and decide its strategic direction with regard to its charitable objectives. **Objectives and Activities** The objects of the CIO are: To run Holcombe Rogus Village Hall for the benefit of the local community in the interests of social welfare and with the object of improving the conditions of life of the local community. The main activities are the provision of facilities in the Village Hall for recreation or other leisure time occupation of the inhabitants of the local community and also the provision of a venue for public meetings. **Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit** The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities. **Contribution made by volunteers** The Charity is reliant upon the contribution made by volunteers in the local community whether at trustee level, the organisation of fundraising events to provide financial support for the upkeep and running of the Village Hall, the hiring out of the Hall to raise funds for its upkeep and the provision of professional services. **Reserves Policy** The policy of the Board of Trustees is to retain all hall funds to meet expenditure required for the maintenance, repairs and upkeep of the Village Hall. Further material repairs will become necessary given that the current Hall was built in the 1930s (with subsequent additions). A minimum level of cash is agreed periodically by the Trustees. **Going Concern** At some point it may become necessary to consider redevelopment of the Village Hall land to provide funds for a new building either on the current site or elsewhere in the Parish. As part of ongoing discussions a building survey was undertaken in the year. **Trustee Selection** New Trustees are appointed by the Board of Trustees. ln addition, Holcombe Rogus Parish Council (including any statutory successor) and Webbers Church of England Primary School, Holcombe Rogus (including any legal successor) may each appoint one trustee subject to the approval by the Board of Trustees of the nominee after carrying out appropriate due diligence. **Risk Policy** The major risks to which the charity is exposed have been reviewed and systems have been put in place to mitigate these risks. ## **Responsibilities of the Trustees** The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to: • select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgments and accounting estimates that are reasonable and prudent; • state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf. **…………………………………………………….** **……………………………………………………….** ## **Independent examiner's report to the trustees of Holcombe Rogus Village Hall Trust** ## **Charity Number 1182063** I report to the trustees on my examination of the accounts of the above charity for the year ended 31 March 2025. ## **Responsibilities and basis of report** The trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). You consider that an audit is not required and that an independent financial examination is needed for this year. I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Hilary Corcoran FCCA Church Barns Hockworthy Wellington TA21 0NW HOLCOMBE ROGUS VILLAGE HALL TRUST ## **Registered Charity No: 1182063** ## **Receipts and Payments Account for the year ended 31 March 2025** |**Receipts**
Grants - Parish Council
Donations
Hall hire
Fund raising (net)
Sundry
Total receipts
**Payments**
Heating oil and boiler maintenance
Electricity
Water
Insurance
Repairs and maintenance
Equipment expensed
Cleaning and consumables
Licences etc
Sundries
Internet/web services
Total payments
Net receipts/(payments)
**Statement of Funds as at 31 March 2023**
Balance brought forward
Add: Net receipts/(payments) for year
Total Hall Funds at 31 March
**Made up of:**
Bank current account
Bank deposit account
All funds are unrestricted|**2024/25**
**1,500.00**
**1,035.70**
**6,838.00**
**1,389.00**
**235.00**
**10,997.70**
**1,510.96**
**825.01**
**266.55**
**1,339.59**
**8,149.22**
**2,777.15**
**932.75**
**499.20**
**15.79**
**645.40**
**16,961.62**
**(5,963.92)**
**30,174.53**
**(5,963.92)**
**24,210.61**
**4,210.61**
**20,000.00**
**24,210.61**|2023/24
1,500.00
1,471.23
5,875.75
1,684.95| |---|---|---| |||10,531.93| |||1,703.08
1,214.00
251.60
1,226.06
9,631.70
1,387.20
154.80
15.99
184.39| |||15,768.82| |||| |||(5,236.89)| |||35,411.42
(5,236.89)| |||30,174.53| |||30,174.53| |||30,174.53| ||||