## **FRIENDS OF GREENSIDE PRIMARY SCHOOL**
Charity number: 1182058
## **AGM: 29 JANUARY 2026 NOTES**
## Attendees:
- Clarissa Jensen _(continuing trustee)_
- Georgie Morris _(continuing trustee)_
- Helen Wrigley _(continuing trustee)_
- Ana Gomes _(continuing trustee)_
- Nora Pelizzari _(new trustee)_
- Will Marshall _(new trustee)_
- Maud Letreguilly
- Billy Reid
- Edward Ford
## 1. **Trustees**
- 1.1. Appointing new trustees.
- Clarissa, Helen, Georgie and Ana (being four of the five current trustees) appointed Nora and Will as additional trustees of FOGPS.
- Nora and Will each accepted their appointment as trustee.
- Nora and Will were provided with access to an electronic copy of the constitutional document and statement of accounts.
- 1.2. Updates to Charity Commission required.
- It was agreed that Clarissa would update the Charity Commission with the change in trustees.
- 1.3. Adding additional trustee to bank account.
- Either one of Nora or Will should be added to the bank account. Decision on this to be taken later in the year.
## **2. Treasurer**
- 2.1. Will Marshall has agreed to be treasurer.
- 2.2. Key responsibilities: file accounts and AGM minutes ideally in February.
- Clarissa will assist with this year’s reporting requirements.
- 2.3. Gift aid claims need to be completed for the last couple of years
- This will be completed by Will later in the year.
## **3. The financial year and deadlines**
- 3.1. Financial year: 1 September to 31 August.
- 3.2. Deadline to file is June.
## **4. Finances**
- Metro account: £18,260
- SumUp: £4,350.
- Wix: £0
## **5. Recap of 2024/25 events and fundraising**
- 5.1. Events
- Quiz night – raised £1,585.
- Wreath making – raised £440.
- Winter Fair: £3,832 including raffle (Christmas trees: £539)
- Volunteering day.
- Race night – raised £1,800.
- Summer Fair – raised £4,272.
- 5.2. Other fundraising
- Estate agent boards x3: £ 2,875
- School photo: c. £300
- Direct debits: amount TBC
## **6. Payments made to the school in 2024/25**
- Sandpit for learning garden: £1,163
- AV system for school hall: £6,896.00
- Library system: £2,220.
- Playground lines: £2,500.
- KS2 reading book scheme: £3,862.
- Touch typing subscription: £520.
- New BBQ for events: £459
## **7. 2025/26 events**
## _To date:_
- 7.1. Babysitting night.
- Successful and low effort.
- Excludes younger years?
- Market/advertise differently next year?
- Next year, decide whether to go ahead or swap for quiz.
- 7.2. Winter Fair.
- Fewer people this year – better marketing needed
- Move Santa’s Grotto next year – reluctance to go to the end of the corridor? Can we use the wooden rotunda in the garden?
## _Upcoming:_
## 7.3. Volunteering day: Sunday 15 March.
- Very successful last year.
- Clarissa happy to advertise and organise again with help from the team (comms out very beginning of Feb).
- Need to consider what tasks to do:
- Clarissa will discuss with Ms Finney.
- Possible planting this year (after weeding).
- Tidy up area outside year 2 and 3.
- Deep cleaning?
## 7.4. Table top sale: Sunday 10 May.
- Nora to advertise and organise with help from the team.
- Need team to market and organise.
- 7.5. Summer social: Thursday 11 June.
- Race night has had excellent feedback in previous two years – intention to repeat.
- Georgie to advertise and organise with help from the team.
- 7.6. Summer fair: Saturday 4 July
- Helen to advertise and organise with help from the team.
## **8. Merchandise**
- 8.1. Water bottles, tote bags, magnets and mugs.
- Lots of merchandise remaining – push to sell online and at summer fair.
- Consider price, quality and re-ordering for 2026/2027.
- 8.2. Baubles.
- Consider how to promote next year (as part of competition best tree featuring bauble and decent prize?).
## **9. What are we fundraising for in 2025/26**
- 9.1. Already committed:
- SEN room: £1,500 for equipment, £1,137 (already paid) materials for room.
- Guinea pigs: c £500.
- Equipment for learning garden: £1,611 (per Ms Finney’s email of 17 November 2025).
- 9.2. Proposed upcoming:
- Playground mural.
- Completing sensory garden/fountain repairs
- Mud kitchens
- School counsellor/play leader
- Microphone system in hall
## **10. PTA communications with parents**
- 10.1. Flyer (prepared by Nora).
- Send out in February?
- Are we set up for direct debit and monthly giving?
## 10.2. Website.
- Amanda doing an amazing job running.
- Consider a blog post – how often should we write it and who should do it
- 10.3. Instagram account
- Again, Amanda doing an amazing job.
- We’re happy with the content – consider how best to use this
## **11. Works to school**
- 11.1. Planning permission application.
- Being progressed by TEFAT with assistance from separate committee.
- Roof and other repairs to building.
## 11.2. Funding.
- Grant funding application committee made up of parents, school and TEFAT.
- Involving RPM to do promo video for specific fundraising for this project.
||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**|**No(if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**Friends of Greenside Charity**|||||**1182058**||||
||**For the period**
**from**||Period start date
9/1/2024||**To**||Period end date
8/31/2025|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|Fundraising Income|**-**
**15,065-**||**-**
**--**||**-**
**--**||**-**
**15,065-**||**-**
**17,380-**|
|Deposit Return|**-**
**659-**||**-**
**--**||**-**
**--**||**-**
**659-**||**-**
**201-**|
||**-**
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|**_Sub total_**_(Gross income for AR)_|**-**
**15,724-**||**-**
**--**||**-**
**--**||**-**
**15,724-**||**-**
**17,581-**|
|||||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||||
||**-**
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|**_Sub total_**
**_Total receipts_ **
**A3 Payments**|**-**
**--**||**-**
**--**||**-**
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**--**||**-**
**--**|
|||||||||||
||**-**
**15,724-**||**-**
**--**||**-**
**--**||**-**
**15,724-**||**-**
**17,581-**|
|||||||||||
|Charitable Activities|**-**
**9,102-**||**-**
**--**||**-**
**--**||**-**
**9,102-**||**-**
**13,418-**|
|Costs|**-**
**867-**||**-**
**--**||**-**
**--**||**-**
**867-**||**-**
**1,682-**|
||**-**
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**A2 Asset and investment sales, (see**|||||||||||||||||||||
||**table).**|||||||||||||||||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||||||||||||||||||||
||**_Total receipts_ **||**-**|**15,724-**|||**-**|**--**|||**-**|**--**|||**-**|**15,724-**|||**-**|**17,581-**||
||**A3 Payments**|||||||||||||||||||||
||Charitable Activities||**-**|**9,102-**|||**-**|**--**|||**-**|**--**|||**-**|**9,102-**|||**-**|**13,418-**||
||Costs||**-**|**867-**|||**-**|**--**|||**-**|**--**|||**-**|**867-**|||**-**|**1,682-**||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
CCXX R1 accounts (SS)
9/6/2026
1
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_ **||**-**|**9,969-**|||**-**|**--**|||**-**|**--**|||**-**|**9,969-**|||**-**|**15,100-**||
|||||||||||||||||||||||
|**A4 Asset and investment**||||||||||||||||||||||
|**purchases, (see table)**||||||||||||||||||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|**A4 Asset and investment**|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||||||||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||||||||||||||||||||
|**_Total payments_ **||**-**|**9,969-**|||**-**|**--**|||**-**|**--**|||**-**|**9,969-**|||**-**|**15,100-**||
||||||||||||||||||||||
|**_Net of receipts/(payments)_ **||**-**|**5,755-**|||**-**|**--**|||**-**|**--**|||**-**|**5,755-**|||**-**|**2,481-**||
|**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**A6 Cash funds last year end**||**-**|**13,895-**|||**-**|**--**|||**-**|**--**|||**-**|**13,895-**|||**-**|**11,414-**||
|**_Cash funds this year end_ **||**-**|**19,650-**|||**-**|**--**|||**-**|**--**|||**-**|**19,650-**|||**-**|**13,895-**||
||||||||||||||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||||**funds**||||||||**funds**||
|||||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B1**|**Cash funds**||||**-**|**19,650-**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**_Total cash funds_**|||**-**|**19,650-**|||**-**|**--**|||**-**|**--**||
|||(agree balances with receipts and payments account
(s))|||OK||||OK||||OK|||
CCXX R2 accounts (SS)
9/6/2026
2
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**-**
**--**|**-**
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|||||**Current value**
**(optional)**|
|||||**-**
**--**|
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**--**|
|||||**-**
**--**|
|||||**-**
**--**|
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**--**|
|||||**Current value**
**(optional)**|
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**--**|
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CCXX R3 accounts (SS)
9/6/2026
3
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
||||||**-**|**--**||**-**|**--**|
|---|---|---|---|---|---|---|---|---|---|
||||**Fund to which**||**Amount due**||||**When due**|
||**Details**||**liability relates**||**(optional)**||||**(optional)**|
||||||**-**|**--**||||
||||||**-**|**--**||||
||||||**-**|**--**||||
||||||**-**|**--**||||
||||||**-**|**--**||||
||Signature||Print|Name||||Date of approval||
||W. Ma�shal�||Will Marshall||||||06/09/2026|
||Clariss� Jense�||Clarissa Jensen|||||||
||||||||||06/09/2026|
CCXX R4 accounts (SS)
9/6/2026
4