## **Trustees’ Annual Report for the period** **From 5[th] May 2020 Period start date** **To 4th May 2021 Period end date** **Charity name: The Lord Mayor of Sheffield Charity** **Charity registration number: 1182055** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Such charitable purposes for the benefit of
the inhabitants of South Yorkshire as are
exclusively charitable according to the laws
of England and Wales as the trustees may
from time to time determine| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This financial period coincided with the
first national lockdown imposed because
of the Covid-19 Pandemic and the
subsequent further measures limiting
social interaction. Fundraising was
incredibly difficult in these circumstances
and the Lord Mayor was unable to hold
the usual number or type of fundraising
events during his municipal year in office.
Two donations were received from fund-
raising events and a bucket collection
was also carried out.
One council taxpayer who was owed a
refund by Sheffield City Council of council
tax offered to donate this refund to the
Charity and this was received directly
from the Council on behalf of the donor.
However, the largest donation to the
Charity was via Veolia, Sheffield City
Council’s garden waste contractor.
Veolia and the Council agreed to
temporarily suspend garden waste
collections at the end of 2020 to ensure
that the essential black bin and recycling
collections could continue throughout the
COVID-19 pandemic. Green waste
service customers were offered the
chance to claim a refund for the
equivalent value of the non-collections, or
they could choose to donate it to the Lord
Mayor of Sheffield Charity.| |||Over 4,200 residents of Sheffield donated
their refund raising a total of £23,700.
This donation was received in March
2021 but unfortunately, again due to the
circumstances arising from public health
protection measures, the trustees were
unable to meet face to face until
September 2021 when they approved
donations to the Lord Mayor’s three
nominated charities for the financial year
2020-2021.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
relevant Charity Commission guidance on
public benefit| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As mentioned above, this charity year has
been very difficult and the majority of the
funds from donations from the public and
Veolia were only received in the final
quarter of the charity’s financial year. Due
to public health measures the Board was
unable to meet face to face as required by
its Trust Deed until September 2021 when
the Board approved the donations for the
year 2020 – 2021. These donations have
all now been made and the details will
appear in the annual report 2021 – 2022.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the charity had
£10 591 carried forward from the previous
financial year and £25106 raised in
donations in cash funds.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity did not have a reserves policy
during this period.| |Amount of reserves held|Para 1.22|At the end of the period the charity had
£35696 in cash funds (rounded).| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Trust is governed by a Trust Deed
dated 8thFebruary 2019| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is an unincorporated trust
created by the trust deed and administered
by the trustees.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trust is required to have a minimum of
three trustees. Apart from the first trustees,
the trustees are appointed as follows:
1. The Lord Mayor of Sheffield for a
period of one year passed by a
resolution of the trustees at a
special meeting
2. Other trustees excluding the Lord
Mayor for a period of three years
passed by a resolution of the
trustees at a special meeting
Trustees other than the Lord Mayor are
selected having regard to the skills,
knowledge and experience needed for the
effective administration of the charity| ## **Reference and Administrative details** |Charity name|**The Lord Mayor of Sheffield Charity**| |---|---| |Other name the charity uses|N/A| |Registered charity number|**1182055**| |Charity’s principal address|Town Hall
Pinstone Street
Sheffield
S1 2HH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||TonyDowning|Chair||The Board of Trustees| ||Mike Pye|HonoraryTreasurer||The Board of Trustees| ||Denise Fox|||The Board of Trustees| ||Christopher Jewitt|||The Board of Trustees| ||Anne Murphy|||The Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved > **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Charity**
**Secretary**|Deborah Eaton|Legal and Governance, Sheffield City Council, Floor 3,
North Wing, Moorfoot, Sheffield, S1 3PL| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Deborah Jane Eaton|| ||
Charity Secretary|| ||10 February 2022|| ||10 February 2022|| **Lord Mayor of Sheffield Charity** **Lord Mayor of Sheffield Charity 1182055 Receipts and payments accounts CC16a For the period** 05/05/2020 04/05/2021 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**
**-**
**10,591**
**35,696**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**|**Total funds**
**to the nearest £**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**25,106**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**25,106**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donations|**25,106**|||||**-**| |||||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**25,106**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**-**| |||||||| |Nil||||||**-**| |||||||**-**| |||||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**-**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**25,106**|**-**|**-**|**25,106**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**10,591**|**-**|**-**|**10,591**||**-**| ||**35,696**|**-**|**-**|**35,696**||**-**| CCXX R1 accounts (SS) 10/02/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash at bank carried forward from 19/20
Cash collected in 20/21 (net of receipts &
payments)
Signature
Deborah J Eaton
|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10,591**
**-**
**25,106**
**-**
**-**
**-**
**35,696**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
by the boarad of trustees to sign these
accounts on their behalf
Print Name
Deborah Jane Eaton
Charity Secretary duly authorised|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||09/02/2022| ||||| ||||| CCXX R2 accounts (SS) 10/02/2022 2 ## **Independent examiner’s report to the trustees of The Lord Mayor of Sheffield’s Charity** ## **Ref no 1182055** I report to the trustees on my examination of the accounts of the Lord Mayor of Sheffield’s Charity (the Charity) for the year ended 5[th] May 2021. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: **SWBower** Name: Mr Stephen Bower Internal Audit Manager Sheffield City Council Address: Financial and Commercial Services Internal Audit Sheffield City Council Level 6 Moorfoot Building Sheffield S1 4PL Contact via email: Stepehen.Bower@Sheffield.gov.uk Date 25/1/2022