## **Trustees’ Annual Report for the period** ## **From: 01/04/2024 - 31/03/2025** ## **Charity name: Cylch Meithrin Crymych** ## **Charity No: 1182051** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Cylch Meithrin Crymych has continued to
provide pre-school education and care for
the children of the surrounding area. It has
an excellent relationship with the local school,
Ysgol Bro Preseli school and
it’s staff which makes transition for the
children into primary school much easier.
Cylch Meithrin Crymych are members of
Mudiad Meithrin, a voluntary organisation
specialising in Welsh medium early years
provision. It aims to give every young child
the opportunity to benefit from early years
education, services, and experiences. All
children are welcomed to the Cylch. The
current management committee continue to
uphold these aims.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|
To provide and maintain pre-school education
and care for the children of the surrounding
area. Follow the curriculum for Wales to
provide high quality early education giving
experiences, knowledge and skills needed for
lifelong learning, active citizenship and future
employment begin in early years.| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit.|Para 1.18|The purpose and objectives stated above are
based on the guidance issued by the Charity
Commission and local needs.| ## **Additional Information (optional)** ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |
Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by volunteers|Para 1.38|Cylch Meithrin Crymych committee of
Trustees are all volunteers and encourage other
volunteers to help with a wide range of tasks at| the setting, this allows the service to be used to its full potential for the benefit of the local community. The Trustees are committed to involving volunteers directly to contribute to the running of the service. Ensure we are responsive to the needs of the users of the service. To provide different skills and perspectives. Offer opportunities for volunteer participation by all. Offer opportunities to develop and learn new skills. Other ## **Achievements and Performance** |**Achievements and Performance**||| |---|---|---| ||SORP
reference|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole|Para 1.20|Our aims for the year were to
ensure that all the children
would be given the resources
and quality of highly qualified
staff that is required to give the
best quality education and care.
The interests of the children are
a central point of daily
activities.
To manage the Cylch Meithrin
on a day-to-day basis we need
to ensure that the level of
staffing and income is raised
and available.
To increase opening hours
available for the children
attending the setting, we are
currently looking at adding an
hour for lunch wrap around
cover or an hour breakfast
club.
The setting has now opened an
extra hour to accommodate a
lunch club to assist parents,
working parents and carers.
Allowing children to stay an
extra hour is an asset to the
daily running of the Cylch
Meithrin. We are currently
looking at adding a breakfast
club hour to the service.
Our main achievements, during
the year was to hold various
fundraising events. The Cylch
Meithrin is managed well. The
Cylch Meithrin setting is to| enhance the children’s learning. ## **Additional information** |**Additional information**||| |---|---|---| ||SORP
reference|| |Achievements against
objectives set|Para 1.41|The feedback to the trustees
indicates that we provide good
quality service that encourages
parents to bring their children
to the Cylch Meithrin setting.| |Performance of fundraising
activities against objectives set|Para 1.41|
Fundraising has helped us
produce a small budget surplus| |
Investment performance
against objectives|Para 1.41|
N/A| |
Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP
reference|| |Review of the charity’s
financial position at the end of
the period|Para 1.21|We have run the Cylch
Meithrin finances within the
agreed budget, leaving a small
surplus.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our
account to meet capital
experience.| |Numberof reservesheld|Para1.22|£9005.52| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|None| ## **Additional Information** |**Additional Information**||| |---|---|---| ||SORP
reference|| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Children’s Fees
Fundraising Activities| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|N/A| |---|---|---| |
A description of the principal
risks faces of the charity|Para 1.46|A lack of volunteers.
Less children in the area to
attend the setting.| |Other||| ## **Structure, Governance and Management** |Description of Charity’s trusts:|SORP
reference|| |---|---|---| |Type of governing document|Para 1.25|Constitution| |
How is the Charity
Constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are either elected or
appointed annually at the
Annual General Meeting held
in September. New trustees
will be elected in 2025.| |**Additional Information**||| ||SORP
reference|| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The following policies are in
place and are used as part of
the Trustees Induction:
Volunteer policy
Safeguarding Adults policy
Child Safeguarding policy
Health, Safety and Welfare
policy
Environmental Awareness
Policy
Staffing policy
E-Safety policy
Equality and Diversity policy
Confidentiality and Data
protection policy
Digital images policy| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|Cylch Meithrin Crymych is run
by a Management Committee
of Trustees, made up of 6
elected members.
The current officers are:
Chair
Secretary
Treasurer| |Relationship with any related
parties|Para 1.51|N/A| |---|---|---| |Other||| ## **Reference and Administrative details** |Charity Name|Cylch Meithrin Crymych| |---|---| |Other name the charity uses|| |
Registered Charity number|1182051| |
Charity’s principal address|Y Caban
Ysgol Bro Preseli
Crymych
SA41 3QH
Pembrokeshire| ||| **Names of the charity trustees who manage the charity** |Number|Trustee name|office|Dates acted if not for
whole year|Name of person
or body entitled
to appoint
trustee if any| |---|---|---|---|---| |||||| |1|Michelle Fletcher|||| |2|Hannah Mair Williams|||| |3|Michelle Fletcher|Treasurer||| |4|Margaret Louise Evans|||| |5|
Meleri Higginson|Secretary||| |6|Gwen Griffiths|Assistant
Secretary||| |7|Dafydd Vaughan|||| |8|
KatieRobinson|Chair||| ## **Corporate trustees – name of the directors at the date the report was approved** **Director Name** **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Descriptionofthe assetsheldinthis capacity|N/A| |---|---| |Name and objects of the charity on whose behalf
the assets are held and how this fall within the
custodian charity’s objects|N/A| |
Details of arrangements for safe custody and
segregation of such assets from the charity’s
own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **----- Start of picture text -----**
Type of adviser Name Address
Name of chief executive or names of senior staff members (optional information)
**----- End of picture text -----**
## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** ## **Other optional information** ## **Declarations** The trustees declare that they have approved the trustees’ report above. ## **Signed on behalf of the charity’s trustees** ## **Signature(s)** Michelle Fletcher **Full name(s)** **MICHELLE FLETCHER** **Position (eg Secretary, Chair, etc)** TREASURER ## **Date** 06.01.26 ## **CYLCH MEITHRIN CRYMYCH PROFIT AND LOSS ACCOUNT AS AT 31ST MARCH 2025.** |**Income**
Fees
1 to 1
3 yr Fund
Bonus Ball
Donation
Trips
Fundraising
Grant
Milk Grant
Refund
Ceredigion CC
Interest
**Less: Expenditure**
Staff Wages
HMRC
Pension
Travelling
Class Fundraising
Equipment
Training
Food
Gifts
Mudiad Fees
Rent
Refund
**PROFIT/LOSS**|**31/03/2025**
14914.00
0.00
21847.00
9120.00
1342.50
164.50
3475.67
13885.53
127.37
150.00
**65026.57**
65.60
40388.69
4716.48
2891.93
11.36
2888.36
6669.25
196.80
1210.12
445.05
973.00
1300.00
0.00
**61691.04**|**31/03/2024**
4658.00
0.00
17227.00
0.00
1101.00
125.50
2146.00
2830.00
57.61
4000.00| |---|---|---| |||**32145.11**| |||95.47
34901.87
3759.91
2500.71
0.00
12.00
4362.16
3.00
916.35
1742.54
481.60
1000.00
0.00| |||**49680.14**| |||| ||**3401.13**|**-17439.56**| **PROFIT/LOSS** ## **CYLCH MEITHRIN CRYMYCH BALANCE SHEET AS AT 31ST MARCH 2025** |Balance on Current Account at 1st April 2024
Balance on Deposit Account at 1st April 2024
**Interest**
**Income**
**Less Expenditure**
Closing Balance on Current Account at 31st March 2025
Closing Balance on Deposit Account at 31st March 2025|3418.92
4311.42
65.60
65026.57
61691.04|7730.34
3401.13| |---|---|---| |||**11131.47**| |||2125.95
9005.52| |||**11131.47**| ## **NOTE TO ACCOUNTS - None** ## **Signed:** ## **Dated:** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CYLCH MEITHRIN CRYMYCH** I report on the accounts of the Charity for the period ended 31[st] March, 2024 which are set out per the attached document. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the Charities Act, - To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5) (b) of the Charities Act, and - To state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includers a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement.** In connection with my examination, no matter has come to my attention: - 1) which gives me reasonable cause to believe that in any material respect the requirements - *to keep accounting records in accordance with section 130 of the Charities Act; and - *to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or - 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ……………………………………. BP Jones Accountancy Consultant Ffynnon Fraith Blaenffos Boncath SA37 0HZ. 12[th] January 2026