PACKED WITH SMILES TRUSTEES? IINIYUAL REPORT AND FINANCIAL STATEMENTS 31ST Tr(ARCH 2024 CHARITY NUMBER 1182038
PACKED WITH SMILES YeAr ended 31" March 2024 CONTENTS Trustees, annual report Independent examiner's report Statement of finanelal Attivities Balance sheet Notes to the fin*Deial $t4temellts
PACKED WTTH SMILES Trnstees, annual report for the ye4r ended 31" March 2024 Reference administrative details Charity name Packed with Smiles Registered Charity number 1182038 Principal address Unit 6 Imperial House 46-48 Towerfield Road Southend, Essex SS39QT Managing Trustees Anna Baker Faith Horsley (Resigned 31 sl December 2023) Christine Wyatt (Resigned 30th June 2024) Jane VenLon Smith Sarah Robinson (Appointed 14UI November 2023) Scoll Bakcr (Appointed 27" May 2024) Jeannelte Richards (Appointed 14th Octob¢r 2024) Bankers Metro Bank One Southampton Row London WCIB SHA
PACKED WITH SMILES Trustees, annual report- continued for the year eDded 31" Mareb 2024 JndepeAden¢ Exuminer Clouders (Audit & Accounts) Limited Chartered Certified Accountants, Charter House, 103-105 Leigj RoaiL Leigh-on-sea, Essex. SS9 IJL. Struethre? govern2D¢e management Constitution The charity is an Charitable Incorporated Organization, incorw)rated 14 ' February 2019. Trusiee selection The power to appoint Trustees vests in the existing Trustees. Risk managemenl The Trustees have examined the major strategxc, business and operational risks which the charity faces and confllm that systems have been established to minimise them. Objectives and activities The objectives of the Charity are the relief of financial hardship for the public benefit of people with school age children, in particular bul not exclusively by providing school uniforms, PE kits, shoes, coats atLd other clothing needed for school that they would oihenwise not afford through lack of means and such other grants for scrviccs, items or facilities to relieve financial hardship as the trnstees deem appropriate. We support the building of self-confidencc of young people becausc we value their wellbeing, mental health, and the huge potential they hold. Families experiencing financial diffLculties are provided with new iterns to enable their children to fully participate in school. If a child is lacking these itcm5, not fc¢ling Comfortable, warn and equal, it can distract from a child's schooling and even affect a child's health and we want to reduce these effects as much as possible. We deliv parcels at two points in the academic year, a main parcel during the summer terni ready for September and a top-up mid-way through the a¢ademi¢ year after the Fcbruary half-term break. We also offer emergency parcels in between these dates, thr()ugh referrals fri>m our partnering Southend schools. We offer our parcels through our partnering schools and other Council established bodies - working with the staff who are best placed to identify needs in the community. We know from the feedback we get that parccls makr a positive difference. We know that replacing uncomfortable and outgrown clothes with comfy warni coats and properly fitting shoes, has helped chilthen focus oll learning.
PACKED WITH SMILES Trustees, anllual report- continued for the year ended 31st March 2024 We ultimately airn to level the playing field and support the development of self-confiden¢e in children because we value the wellbeing of young people and the huge polentl81 they hold. We want them to be abl¢ to go to school, focus on learning and realise that potential. Grant makingpoliey No grants are made therefore no policy has been set. Truslee5 In the 23124 financial year we saw a fcw movcmcnts in the Trustees of the Charity. On 14th November 2023 Sarah Robtnson joined. 3 Isl December 2023 Faith Horsley stepped down having completed 4 years of scrvice. In June 2024 Christine Wyatt also stepped down to chair another local charity having given PWS two years of dedicated service. Finally> Scott Baker, co-foundcr of PWS rcjoincd as a Trustce and Treasurer on 27th May 2024. Achievements performan¢e During financial year 23124 the charity continued to support its six partner primary schools, Barnados (who are Essex County Council's family support provider in the southeast of the county) and Southend Family Centres. Delivering unifonn parcels at two points in the year as usual. Emergency parcels were also supplied where needed. 23124 was also a good year foT the ChaTity with grants and community fundraising raising reaching £50,01 O. This was helped by the dedicated resource brought on board for this purpose. Other expenses remained in line with prior years. Slightly more admin time was required to process the larger number of orders. PWS ended the financial year in a good financial position. It should be noted that to continue operations for the coming financial year, tnuch of the closin8 balance of 23124 can be consider¢d 'allocated' to known expenses in the 24125. Expellditure commltted for 2024125 At the end of the financial year plans were put in place for 2024125 and comrnitted unifonn spending budgets communicated to each partner as per the tabl¢ below. As at 30 Novembw these budgets were 55 % spent. The remainder will be spent in the summer uniform ordering ¢ycl¢ in March 2025.
PACKED wrtH SMILES Trustees, annual report- continued for tbe year ended 31°, March 2024 Partn¢r Committed Budget £ 3,000 2,500 3,000 3,500 2,500 3,000 3,000 3,000 3,000 Spend as at 30 November 2024 tb School A School B School C School D School E School F School G School H Banardos (administratOT of the Essex County schools supported by PWS} Southend Family Centres- Primary age children Southend Family Centres- Secondary age children Tot21 eommitted budget 1,317 1,446 1,883 2,116 712 1,624 2,950 1,775 2.917 6,500 3,182 7,000 3,095 40,000 23,017 *lndividual School Identities have been removed to protect the anonymity of the families we support. ** New schools from April 2024 - through a quantitative and qualitative application process. Reserves Policy The charity's policy is to hold an element of its income in its reserves. This is currently set at £6,240. This part of the charity's income is freely available for its operatxng purposes not subject to committnents, planned expenditure and spending limits. The reserves held do not include ¢ndowm¢nt fvnds, restricted funds and designated funds. Investment Policy The Charity has not formulated an investment policy as it has not yet reached the point where ftmds in the Metro bank account were at such a level that there would be cxcess once the one year forward budget has been set. Should this change, a policy will be set.
PACKED WITH SMILES Trustees, annual report- continued for the year ended 31" Mydrch 2024 Statement of Tru5tee$' responsibilities Law applicable to Charitics in England and Wales requires the Trustees to prepare fLnallcial staternents for each financial year which give a true and fair vicw of the charity's financial activities during th¢ y¢ar and of its finan¢i&l position at the yvdr end. In preparing those financial statements, the Trustees are required to follow best practice Selt suilable accounting policics and then apply them consistently. make judgements and estimates that are reasonable and prudent. state whether applicable accountin8 Standards and statements of recommended prdctice have been followc subjccl lo any departures disclosed and explained in the fJtLancial statements. and prepare the financial statements onthe going concernbasis unless it Ès inappropriate to assumethat thecharity will conlinue in operation. The Trustecs arc rcsponsible for keeping accounting records which disclose with reasonable accuracy the finaTLcial position of the Charity and which enable them to ensure that the financial statcmcnts cornply with d]e Charities Act 2011. the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Tnt Deed. They are also responsible for safcguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irrcgularities. The Trustees declare that they have approved ihe Trustees, rew)rt above. Signed on behalf of the Charity's Trustees.. (Scott Baker - Trust¢¢) (Anna Baker- Trustee) Dated .' 0611212024
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PACKED WITH SMILES Independent examiner's report to the trustees of Packed With Smiles (4the Company,) I report to the charity trnstees on my examination of th¢ aOunt$ of the Company for the y¢ar ended 31° March. 2024. Respeetfive responsibilities of trustees and examiner As the charity's trustees of the Company {and also its directors for the purposes of company law) you are responsible for the preparation of the (QU1 in accordance with the requirements of the companies act 20061.the 2006 Act.). Having satisfi¢d myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent exaTnination, I r¢port in rcspcct of my cxamination of your charity's account as carried out under section 145 of the Charities A¢1 2011 ('Ihe 201 l A¢l'). In caTrying out my examination I have followed the Directions given by the Charities Commission under section 145(5) (b) of the 2011 Act. llldependeDt ex3miner's ststemeDt I have completed my examination. I confirni tbal no matters hav¢ ¢ome to my attention in connection with the examination givin8 me eau$¢ to believe- l. Accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act. or 2. The accounts do not accord with thos¢ records. or 3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement rhat the account give a true and fair view which is not a matter considered as part of an independent examination,. or 4. The accounts have not been prepared in aecordance with the method8 and principles of the Statement of Recojnmended Pra¢ti¢e for accounting and reporting by charities {applicable to charities preparing their account in accordance with the Financial Reporting Standard appli¢abl¢ in th¢ UK and Republic of Ireland {FRS102)}. I have no concerns and have come across no other matters in connection with the examination to which att¢nlion should be drawn ITL this r¢port in order to enable a proper understanding of the accounts to be reached. C Binnie F.C.A. for and on behalf of Clouders {Audit & AOunts) Limited Chartered Certified A¢¢ouniants Charter Hous¢, 103-105 Leigh Road, Leigh-on-sea, Essex. SS9 IJL. Dated: 0611212024
PACKED WITH SMILES Statemeut of Financial Activities for the yexr ended 31" Mareh 2024 Unrestricted Restricted Total Total Notes Funds income funds 2024 Incomlng resources Incomlng resources from generated funds Donations 1coMe Grants received Event sponsorship income 13,579 17,678 3,500 13,579 36,431 3,50 49.772 29,398 1.550 18,753 Total illeoming resources 34,757 18,753 53,510 80,720 Resources expended Insurance 200 200 Computer & admin expenses 4b 13,722 2,737 16,459 13,655 Donations & charitable actlVLtics 24,912 11,086 35998 32,534 Event costs Fundraising & promotional costs Accouutancy costs 228 250 1,182 228 250 1,182 13,365 960 Total resources expellded 40,494 13,823 $4J17 60.514 Net movement fin funds (5,737) 4,930 (807) 20,206 Total funds brought forward 71,045 3,900 74.945 54.739 Total fulld5 carried forward 65J08 8,830 74.138 74.945 The notes on pages 9 to 14 fornl part of these financial statements
PACKED wrrH SMILES Balance Sheet As at 31" March 2024 Unrestricted Restricted Total Total Notes Funds income funds 2024 2023 Current assets Debiors Cash at bank and in hand Held in PayPal account 66,287 29 8,830 75,117 29 75,722 183 Totsl current asset5 6fj316 8,830 75,146 75,905 Creditors.. amounts falling due within one year 1,008 1,008 960 Net current liabilities 1,008 1,008 960 Total assets less current li8bilities 65,308 8,830 74,138 74,945 Funds of the charity Unrestricted funds Rcstrictcd incorne funds 65,308 65,308 8,830 71.045 3.900 8,830 Totsl funds 65,308 8,830 74,138 74.945 (Scott Baker- TNstee) (Anna Baker- Trustee) Dated . 0611212024 The notas on pages 9 to 14 fonn part of these financial statements
PACKED WITH SMILES Notes to the financial statements for the year eDded 31°, March 2024 l. B4sis of preparation Basis ofaccounting The financial statemenls have been prepared under the h]'storical cost Conventio with the exception of inv¢slmenls which are included at rnarket value. The financial statements have been prepared in accordance with Accounting and Reporting by Charities- Statement of Reconunended Practice appli¢able to Charities preparing their accounts i accordance with the financial reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective l January 2015). 2. Accounting polficfies Funds struc¢ure Restricted incomefvp7ds These are funds which must be used in accordance with specific restrictions imposed by the donor or Trust De. UnresÉrictedfvnds Unrestricted fi]nds comprise those funds which thc TNstees are free to use for any purpose in fill1herance of the charity's objects. They include designated fvnds which the Trustees. at th¢ir discretion, have creat¢d for a specific putpose. Inconiing resources Recognition of incoming resources These are included in the Statement of Financial Activities when the charity becomes entitled lo the resources, the Trustees are virtually certain they will rcccivc the resources and the monctary value can be measured with sufficient reliability. Grants and donalions Grants and donations are only included in the Statement of FirLancial Activities when the charity has un¢onditional entitlement to the resources. Investment income This is included in the Statement of Financial Activities when receivable. Investment gains and losses These include any gain or loss on the sale of investments, and any g2iTh or loss r&suliing from revaluing investments lo market value at the elld of thc year.
PACKED TH SMILES Notes to the financial statements- continued for the yeydr ended 31" March 2024 2. Accounting policies- continued Expenditure Governance costs These include the costs of preparation and examination of statutory financial statements, Trustee meetings and any legal advice to Trustees on governance or constitutional matters. Granlspayable withouÈperformaAce conditio These are only reeognised in the financial statements when a commitment has been made and there are no conditions to be mel relating to the grant which renmin the control of the charity. Assets Jnvestmenls Investmcnls quoted on a recognised stock exchange are valued at market value at the year end. Liabilities Liability recognifio Liabllities are recolSed as soon as there is a legal or constructive obligation committing the charity to pay out resources. Contingent liabilzties In accordance with the SORP, a contingent liability is disclosed in respect of grants which, although authorised by the end of the Charity's financial year, did not represent liabilities, because the obligation can only be nfinned by the accq)tance of those grants by the applicants, which is an uncertain event not wholly within the Tru5tces' control. io
PACKED WITH SMILES Notes to the financial $tatements- continued Ior the year ended 31" March 2024 3. Incoming resources a) Donations incorne 2024 2023 Unrestricted Restricted Total Total Packed With Smiles Events Independcnt donations Donations 5,285 2,123 6,171 5,285 2,123 171 41.472 3.943 4.357 13,579 13,579 49.772 4. Analysis of resources expended a) Insurdnce 2024 2023 Trustee Insurance 200 b) Computer & A(hnin expenses 2024 2023 Ullrestrlcted Restricted Total Total Running Costs (HQ renl website. Google, Justgiving et¢.} Admin Services Website development 4,761 4,761 7.300 8,091 870 1,237 1,500 9J28 2J70 6,355 13,722 2,737 16,459 13,655
PACKED WITH SMILES Notes to the finttncial statements- continued for the year ended 31" March 2024 c) Donations & charitable activities 2024 2023 Unrestricted Restricted Total Total Stock Purchase (Uniforni) Emergency parcels Parcel sundries (bags. paper. envelopes, et¢) 24,082 296 534 11,038 48 35,120 344 534 31,553 492 489 24,912 11.086 35,998 32,534 d) Accountancy fees 2024 2023 Independent examiner's fees for reporting on the accounts 1,182 960 1,182 960 12
PACKED WITH SMILES Notes to the financial statements- continued for the year ended 31" March 2024 2024 2023 5. Creditors Amounts falling due within one year.. Accruals and deferred income 1,008 960 6. Unre5trictert funds Movements on unrestricted funds Revaluation reserve Total Revenue As at I" April, 2023 tn¢oming rcsources Outgoing resources Transfers Gains and losses 71,045 71,045 34,757 34,757 (40,494) (40,494) As at 31" March, 2024 65,308 65,308 13
PACKED WITH SMILES Notes to the financial statements- continued for the year ended 31 March 2024 7. Restricted funds Movements on restricted fimds Revaluation reserve Total Revenue As at 151 April, 2023 Incoming resour¢¢s Outgoing resources Transfcrs Gains and losses 3,900 3,900 18,753 18,753 (13.823) (13,823) As at 31" March, 2024 8,830 8,830 8. Contingent liabilities For the year ending 31st March 2024 there were no contingent liabilitLes. 14