**Annual Accounts 1st April 2025 - 31st March 2026**
14-May-26
## SUMMARY OF INCOME AND EXPENDITURE
as at the year end 31st March 2026
|INCOME
Notes
Hall Rental
1
Events/Fund raising
2
Bank Interest
Donations
Lucky Numbers
3
EXPENDITURE
Rates
Repairs & Renewals
Cleaning
Refunds
Broadband
Other
Insurance
Licences & Website
Heating system
Electric
Annual Checks
Maintenance
Bank Charges|INCOME
Notes
Hall Rental
1
Events/Fund raising
2
Bank Interest
Donations
Lucky Numbers
3
EXPENDITURE
Rates
Repairs & Renewals
Cleaning
Refunds
Broadband
Other
Insurance
Licences & Website
Heating system
Electric
Annual Checks
Maintenance
Bank Charges|10,967.00
£
3,780.21
£
169.20
£
5,273.00
£
1,530.66
£
Total
6,507.65
£
3,998.03
£
3,383.42
£
(2,694.81)
£
1,519.53
£
1,486.91
£
1,368.91
£
657.55
£
564.69
£
402.79
£
332.37
£
218.97
£
60.00
£
Total
Surplus Income Over Expenditure|Notes
1/
2/
3/
21,720.07
£
17,806.01
£
3,914.06
£|Our own fundraising events
Money from direct bookings for the
Hall by outside users
Surplus from Lucky numbers from
the Lucky Numbers account|
|---|---|---|---|---|
|BALANCE SHEET||Balance at
31/03/25
INCOME|EXPENDITURE
Transfers|Balance at
31/03/26
Notes
275,000.00
£
6,038.60
£
1/
Furniture, fixtures & fittings, chairs, tables, kitchen equip
281,038.60
£
11,490.36
£
2/
Money in the everyday account. The transfer was to the n
15,000.00
£
3/
Money in the reserve account (Sinking Fund)
-
£
980.43
£
4/
27,470.79
£
66.82
£
27,537.61
£
34.00
£
This is the money in the separate A/C for payment of prize
not transfered to the main account|
|Notes
Fixed Assets
Land & Buildings
Fixtures & Fittings
1
Current Assets
CAF Bank
2
CAF deposit accounts
3
Virgin Account
Lucky Numbers a/c
4
Petty Cash
Total Current Assets
Current Liabilities
Creditors||275,000.00
£
5,000.00
£|1,038.60
£||
|||280,000.00
£
-
£
9,147.31
£
3,683.40
£
-
£
14,698.25
£
749.77
£
230.66
£|1,038.60
£
-
£
(1,038.60)
£
(301.75)
£
15,000.00
£
(14,698.25)
£||
|||24,595.33
£
3,914.06
£
24,595.33
£|(1,038.60)
£
-
£||
||||||
## **Treasurer’s Report for the Year 1[st] April 2025 to 31[st] March 2026**
## Dear All
You can see that I am not Matthew Anderson, who has been the Treasurer for the past few years. Matthew wished to step down from the position shortly after last year’s AGM, and I have stepped into the breach.
I would like to thank him for all the work he did as the Treasurer in his time in the post. It’s not a post that is easy, and as I have discovered, it takes up a lot more time than one might think!
I am therefore pleased to give you the Annual Treasurer’s Report for Welburn & Crambeck Village Hall.
During the year your committee has continued to run the Hall both in ensuring that it is kept in a fluid and healthy situation and in addition they have been able to carry out improvements to the facilities along with continued maintenance.
We have been able to retain many external bookings, which always provides a good income.
In addition, we have obtained a couple of large refunds, but we have also had a very large, unexpected cost, which I will come to shortly.
If we look at the overall figures, we have a surplus of £3,914.06, which is healthy. Although this figure on its own does not tell the full story.
We need to minute a very big thank you to George Jackson who generously left the Village Hall a large donation of £5,000 and with that we have been able to create an outside seating/area, which Martin will tell you about.
The unexpected cost was for unexpected water rates. Prior to Covid, Business Stream, always used to read the water meter, however since Covid started, no readings were taken and we were billed on estimated readings until September 2025 when they did a reading. It also appeared that there had been an unidentified leak our side of the meter, which was not visible. We appealed and failed in getting any refund from them, and have appealed to the water watchdog, which also failed. As we didn’t know when the leak occurred during the five years prior and apparently all leaks have to be reported within a ninety-day period. We have therefore had to bear this cost and as we pay by direct debit, it was taken out in one go. Business Stream have not been helpful in any way. The one good point is that on rates we have managed to get a refund of some £2,000 which has gone some way towards offsetting the cost of the water rates. Your committee, having been made aware of this, have fixed the leak and agreed that we will do our own readings on a monthly basis.
Because of the solar panels you will see that our electric costs have been very reasonable and in addition we did get a refund from Octopus of £500, so in effect we are in surplus on the electric side.
In terms of general rates, previously we only got an 80% rebate on our rates, however, I have managed to improve this, and we now get 100% relief, but need to apply every year, it is not guaranteed but if obtained, it does help in reducing our running costs.
We have also just re-negotiated our Broadband contract and whilst it is fixed for the next 5 years, there is a saving of approximately 29% on our current costs.
As with everybody, other costs, have generally all increased, especially oil for the heating, but I believe that we are now in a better place to monitor costs.
Our Lucky Numbers have also created an income of £ 1530.66 directly into the account, with other monies held there in a separate account and shown on the balance sheet.
Talking of which, I have also for the first time produced a Balance Sheet, which shows an increase in our fixed assets of £1038, being the purchase of the shelves and outdoor furniture.
The Balance sheet also shows our deposit accounts, where I have closed the Virgin One Account, which paid very little interest and transferred the funds to CAF Bank, opening two accounts, each earning a higher rate of interest. £12,000 is on deposit for 12 months earning 4% and £3,000 in a sixty day notice account earning 3.3%.
People to thank, in helping earn the income, include all the Committee, their partners and in particular Jayne Barrow for organising the Committee events along with other events and Helen Smith for doing the Lucky Numbers.
Finally, I would also like to thank Christopher Ray for being the Independent Examiner this year on the Accounts plus Robert Pietrowski for his work previously.
Again, thank you to all the committee members and their families as we could not run the Hall without their help.
I am happy to answer any questions either now or after the AGM.
Paul Spencer Treasurer Welburn & Crambeck Village Hall
**CHAIRPERSON’S REPORT FOR 2025/26 AGM Thursday 21[st] May 2026 – 6.30pm WELBURN VILLAGE HALL**
## **Welcome Everyone,**
I am pleased to report that we have had a very produc3ve year with well-run events as well as necessary purchases and updates to the hall and grounds.
Our events this year have been quite varied such as **Treasure Hunts** along with **pop up pubs and Pizza nights.** Thank you **Steve** for all your efforts with the **Spanish Evening** and other events and for your wonderful tapas.
Thanks to **MarTns** hard work we have been able to add an outside sea3ng area for groups to enjoy and our fundraising events have run smoothly because of the aAen3on to detail not only from our trustees but also from our wonderful volunteers in the village. I trust all has been appreciated and enjoyed by our village members both old and new.
Essen3al Health and safety policies have been closely monitored by **Andy** and **MarTn** has been very busy maintaining the hall to a very high standard. New and returning group bookings have kept both **Patrick and Gillian** very busy this year which I’m sure they will tell you more about, these include **Jaynes Welburn LiWle Wanderers,** thank you **Jayne** for all your hard work in organising our varied and very enjoyable events over the last 12 months.
We are very grateful to **Paul** for agreeing to become our **Treasurer** in September aKer **MaWhew** took a welldeserved step back aKer 3 years. Thank you **Paul** for all the 3me and effort you have given to keeping our finances running so smoothly, you have done an excellent job.
Many more changes have been made this year which you will hear about from our trustees in more detail.
**Finally, trustees** for their dedica3on and hard work over the last 12 months, and especially for taking the 3me out of their busy lives to make sure the hall is in such a good shape moving forwards over the next 12 months.
**Yvonne Myers** - Chairperson ………………………………………………………………………………
Welburn Village Hall Charity Number 1181994