## **Minutes from The Woodland Preschool Annual General Meeting Thursday 3[rd] October 2024 7.30 pm** ## **Attendees** Gregory Head, Gaynor Head, Amy Stock, Carl Hussey, Julia Rouse, Angela Goodman, Katy White, Sam Edwards-Price, Karen Pearson ## **Apologies** Natasha Wynn, Grace Hicks, Laura Hall ## **Welcome** Julia welcomed everyone to the meeting ## **Minutes of the last AGM** Karen read the minutes from the last AGM and they were agreed to be an accurate record of the meeting. There were no outstanding actions from the previous AGM ## **Leaders Report** Reflections on 23/24 ## 1. Children Last September saw us start off the academic year with 23 children on roll, increasing to 37 after Christmas and 44 in total for the summer term. Despite having 12 new starters our total number on roll was down in September from the September the previous year because we had so many children leave in July to start school in September. However, with another 14 join us in January and 7 more in April we ended the year with one of our busiest terms. Although we had funds in the bank we were worried about the sustainability of Woodlands if numbers didn’t pick up so we sought advice from Bucks Council Early years team, who advised us to take children the term after their second birthday as in April 2024 the government were bringing in 15 hours funding for 2-year-olds so we may lose out to other settings if we opted to keep our age limit to 2.5. After discussions as a team of trustees we started to take 2 years olds from January and numbers increased each term so that by the Summer term we were at capacity as in previous years. As Woodlands is a preschool not a day nursery, we do not have provision for “naptime” so 2-yearolds are offered morning sessions only until they are 2.5 Like the previous year, we noticed quite a lot of enquiries for places very close to the start of each term and lots of last minute changes to children’s sessions, which made planning the staffing for each session very challenging. In the summer we had 21 children leaving Woodlands to go to school and an additional 4 children leaving for other reasons such as moving house or to a different setting. ## 2. Staff We started off the academic year with an excellent team of 9 permanent staff members and 1 temporary one and a student studying for a level 3 equivalent. We had 2 qualified teachers, 1 level 4, 3 Level 3 staff members, 3 Level 2’s and 1 unqualified. Natalie had been our deputy for a year and had proven herself to be a great asset and an amazing source of support. Fran had completed her level 4 and was now studying for her Level 5 and was sharing more great ideas and information from her course. Sadly, in February our fantastic Fran handed her notice in and she left at the end of the Spring term as her family’s circumstances had changed & she needed a job with more flexibility. Although we were devastated at the news, we understood her need to put her family first. We advertised the role to try and replace her (no mean feat as Fran is one of a kind!) and also advertised for bank staff. We managed to recruit Lydia as a temporary unqualified member of staff & once our student Emily had completed her course we were also able to pay her so we managed to cover Fran’s hours until the end of the summer term but still needed to recruit a permanent member of staff. In the summer term we also decided that everyone would benefit more if our SENDCo Bea spent her time focusing on the SEND needs rather than being a key worker and a SENDCo. With 2 permanent staff needed we had some challenges to face! Luckily our ex-student Emily applied for 1 role and Lydia decided a change of career might be in order and applied too. We were very pleased to recruit them both as permanent staff members who would also be key workers , Emily is quieter & calm and quieter children are more drawn to her and Lydia’s kindness and keenness to join in is appreciated by all types of children. We were also pleased to recruit Sarah Clifford as relief staff, particularly as she is a qualified nurse! As both Lydia & Emily are less experienced, we decided they could not be in an animal group together so decided to change all the adults in each animal group and to change the name of the groups so that everyone had a new name to learn! We now have Katy & Emily leading Deer group on Mondays, Gemma & Shayle leading Fox group on Tuesdays, Lisa & Sarah leading Mole Group on Wednesdays and Nat & Lydia leading Squirrel Group on Thursdays. ## 3. Activities We managed to visit the Common twice in the Autumn term, collecting leaves in Animal group time taking kind parents and carers with us as helpers and walking up to look at the bonfire before it was lit. The staff and children were delighted by our Christmas party with entertainment from Hartbeeps. We also took the children to the library at the community centre and the playground on a few occasions and everyone loved going on a hunt for bluebells and badger setts in the spring term. In the summer the children leaving to go to school had a disco and games provided by Dave The Disco. We also resumed our half termly Mindfulness and Yoga sessions with Jo from First Yoga, and dance/drama sessions with Gemma from Stageplus. The children really enjoy these extra-curricular sessions which are funded by donations from parents, however donations have reduced in recent years so we may have to rethink how we pay for them. ## 4.Administration In September 2023 Woodlands was a pre-school for 2 ½ , 3 & 4 year old children. From January 2024 we became a preschool offering sessions for 2, 3 & 4 year olds. The running of Woodlands does not differ from a mainstream school - we have limited funding which has to be budgeted and spent wisely, we need to keep up to date with changes in education, attend training courses and meetings, keep policies and adhere to procedures that cover every aspect of school life. Until 2019, Woodlands was a committee run preschool, however the decision was made to become a CIO (Charitable Incorporated Organisation) with a board of trustees overseeing things as committees changed every year and it was felt the continuity of a board of trustees would be beneficial, which has definitely proved to be the case. ## 5.Parents We are very lucky to have a lovely set of parents who are very supportive. They accompany us on our walks, attend meetings such as Parents Evenings and, of course, raise funds to help purchase new toys & equipment, repair our buildings and generally keep Woodlands ticking over! We are particularly grateful to our parents who give up their time to form the fundraising committee. We have had a small but extremely hard-working committee this year and want to say a very heartfelt thank you to all of them. Sam and Angela will tell you all about the activities they have organised and how much money they made. ## 6. The future We start the 2024-25 Academic year with 12 staff members; we have 2 qualified teachers, 4 Level 3 staff members, 3 Level 2’s and 2 unqualified staff, 1 of whom is relief staff. For the last few years parents have been able to claim up to 30 hours of free childcare per week if they both work and meet certain criteria. Last year we were able to offer 29 hours of childcare per week. Due to financial feasibility & staff childcare requirements we are not able to offer the full 30 hours funding as yet, this may change in the future. The Early Years team at Buckinghamshire Council have invited us to an initiative called Side by Side, this is a group of staff from local preschools, nurseries and reception with the intent to share ideas, support, training and resources and improve the outcomes for particular groups of children. There is a focus on self-help skills this year and with a particular focus on Self-Regulation which I will explain more about after the AGM. The aim is to help us improve children’s independence skills which are vital as they move onto the next stage of their learning journey. ## **Administrators report** (refers to profit/loss in appendix) For the year to the end of August 2024 we made a profit of £6,605.95, £4,150.51 which came from fundraising. Our accounts are currently with our accountant to be audited. This is a decrease on the previous year partly due to the fact that we had a higher staff to child ratio to take into account our new 2 year old offering and the annual increase in minimum wage. The first term of the academic year had less children than previous years which meant less money from County funding and parents fees but also less staff costs. When we started taking two year olds in the spring term we needed to increase our staffing to ensure we had enough staff to keep the ratio of 1 adult to 4 two year olds. We saw an increase in minimum wage of nearly 10% from £10.42 per hour to £11.44 which had a knock on effect on all staff wages to ensure staff are paid fairly based on their experience and qualifications. There was an increase in the funding rate for 3 and 4 year olds of 5.6% taking the hourly rate from £5.30 to £5.61 which came into effect from April of this year. The eligible working parents two year old rate was a new funding stream which came in at £8.22 per hour although this was a decrease from the old two year old funding rate that was previously just for disadvantaged two year olds. Financial commitments continued in the form of rent, Sage for payroll administration, an accounts package, Ofsted fees, DBS checks for existing and new staff members, training for staff, playground equipment inspections, membership of the Early Years Alliance, website fees as well as general every day consumables, equipment and maintenance costs. We received a grant from the Downley Up Festival committee which enabled us to purchase a new iPad which is used for the Tapestry observations that you all see. Main differences in income/expenditure from last year: - There was a decrease in Bucks council funding and parents fees due to lower number of children in the autumn term - Lower staff costs due to less children in the autumn term - The ‘committee’ amounts reflect the fundrasiisng money paid in for Christmas fair, quiz night and Downley Day as it needs to be paid into the main account and transferred across to the fundraising account - There was an increase in PAYE, National Insurance and pension payments despite the overall salary amount being less as we say individual staff wages increase and more members of staff meeting the threshold of paying tax, National Insurance and paying into our pension scheme - We had a higher training spend this year as we had a number of members of staff needing to redo their First Aid training which is always quite a costly course - You will see that there is a large amount in ‘other’ income and expenditure in last years figures which is due to us changing from HSBC bank to Metro Bank which meant that money was moved between accounts - You will also see a difference between telephone and internet costs from this year to last year. We had a number of problems getting our internet set up with BT in the previous academic year which resulted in them crediting us for a number of months of service last ## **Chair of Trustees Report** Good Evening. My name is Julia Rouse and I am the Chair of the Board of Trustees for the Woodland PreSchool. My involvement with Woodlands goes back a long way as my children came here and then I became the Early Years leader at Woodlands - a position I loved for the values Woodlands embodies and the reason I am still involved today! ## **Background to CIO** Woodlands officially registered as a Charitable Incorporated Organisation on 12th February 2019. Although it had operated as a registered charity for over 40 years, the change to CIO status gave the Woodland PreSchool its own legal identity and removed the liability on the individual committee members. The tenure of the elected governing body gives the pre-school stability and continuity. ## **The role of the trustees** So, what do we do? Well, the trustees have the role of being "Guardians of Purpose” which means that we put the needs and best interests of Woodlands at the heart of our decisions. We have a duty to safeguard the charity's assets which include those that are physical, financial and intangible such as it's reputation. We meet half termly to discuss how the pre-school is working, whether the income covers our expenses, what action needs to be taken regarding the management of the setting etc. During the pandemic meetings were held by Zoom and decisions regularly made as the rules and government guidelines changed. Whilst that period is over, new challenges present themselves which have to be addressed and we do our best to carry out our duties conscientiously. We are pleased to report that Woodlands is in a sound financial position. Last year the number of children attending was high. Visits outside recommenced with parents once again able to accompany the children and it is heartening to know that life has returned to pre-pandemic normality. Woodlands is now welcoming 2-year-old children and this has meant some changes to the curriculum with increased staffing levels. ## **The Governing Body** The other trustees are: Katy White - Katy has been the Early Years Lead Practitioner since April 2019. She was a primary school teacher for many years and brought her wealth of knowledge to the position. Katy has 2 children who came to Woodlands several years ago. Karen Pearson - Karen is the administrator at Woodlands. Karen's daughter Ellie & son Josh have both been pupils at Woodlands. They attend the Disraeli school. ## Sam Edwards-Price Sam joined the Board of Trustees a year ago following her time spent on the fund-raising committee. Having had her daughter at Woodlands, her son has just started and thus she is combining being a parent and a trustee with responsibility as our Safeguarding representative. Angela Goodman – both of Angela's daughters attended Woodlands and from 2018-19 she was the treasurer on the fund-raising committee. She became a trustee prior to her second daughter starting and stayed on after they were both at school. She is a very experienced teacher in secondary education who is currently doing a PhD in education. Angela is Vice-Chair of our committee. Sadly, for us, Angela is leaving the trustees after 7 years involvement with Woodlands. We are very sorry to see her go and would like to say how much we have appreciated her professionalism, tenacity in difficult situations and her common sense when finding solutions. We know that the next school committee or governing body she joins will be taking on someone who will give herself wholeheartedly to the position as she has with Woodlands…particularly if they want advice about how to run a bar at a fund-raising event! Whilst the role of trustee may sound like it is all work, there are some lighter times as our recent dinner at the Olive Tree went to prove! We would like to say a special thank you to Angela and present her with a gift to express our appreciation for all her time, energy and dedication to Woodlands over so many years. I should like to thank all my fellow trustees for their time and involvement in the discussions and sometimes challenging situations we have had to deal with this year. We are a small team and have collectively supported the staff at Woodlands who work fantastically hard. Our role as trustees has been to support the staff with decision making and we hope that we have been diligent in this regard. ## **Trustee positions** If anyone is interested in becoming a trustee and would like to know more about the role, please speak to one of the trustees after the meeting or contact us via the Woodlands email address. You may have a talent that will help us to ensure Woodlands continues to operate on a sound footing! We are really pleased to welcome Greg Head as a trustee and wish him well as he joins the board. Greg is an ex-Maths teacher whose grand-daughter attends Woodlands. Greg helped at the Christmas Fair last year and passed his pre-probation with flying colours! ## **Ofsted** Woodlands was inspected in March 2022 and received a “Good” judgement in all areas. Woodlands was well prepared for the inspection and the Inspector was pleased with our setting, the children's behaviour, willingness to learn and their confidence. It takes a minor miracle to achieve an outstanding grade, and we were all very happy to receive a Good judgement in all areas. ## **The Fund-raising Committee** The academic year 2023/2024 saw a full year of fund - raising events although it is becoming increasingly difficult to find parents willing to help organise and run them. Last year the events were driven by the trustees with invaluable help from a few parents and grandparents. Our thanks go to Greg, Maryte, Claire, Gaynor and Rachel. Karen oversaw the extra fundraising initiatives such as Wycombe Lotto and Your School lottery as well as fulfilling the treasurer’s role. We need to continue to raise funds to support the preschool particularly when equipment needs replacing or new resources are requested by the staff. As trustees, we appreciate the work that a fund-raising committee does and hope that we can encourage the current cohort of families to offer their time to help organise events such as the Christmas Fair. I would also point out that it can be great fun and an excellent way to get to know other families! ## **The Staff** Our staff greet each day and child with enthusiasm, ready to help every individual enjoy their time with us. The children's happiness and development are at the fore front of their learning as they tackle new activities "with love & laughter". The trustees are proud of Katy, Karen, Natalie, Bea, Farzana, Lisa, Fran, Shayle, Gemma, Sarah, Emily and Lydia who work so brilliantly together and who adapt to evolving scenarios with fortitude, commitment and resilience. We know that they spend time planning the curriculum, devising stimulating and fun activities for the children and training to keep their skills up to date and relevant. A big part of Woodlands is the community ethos and our staff are constantly in touch with families to ensure that Woodlands is warm, welcoming and inclusive. Knowing how caring, enthusiastic, resourceful and dedicated the staff at Woodlands are, we are hopeful that the children will remember their time here with happy memories and a lifelong love of learning! On behalf of the trustees, parents and children - the biggest thanks must go to Katy & Karen for their commitment, energy and amazing patience. It is because of their unstinting love for the children and their well-being that Woodlands continues to thrive. As trustees we are privileged to work with such amazing people and we are rightly proud to be part of the Woodlands community. ## **Fundraising report 2023-2024** Good evening. I am Angela and this is Sam and we are both trustees at Woodlands who have previously been members of fundraising committees for the pre-school. Unfortunately we were unable to recruit a formal fundraising committee from amongst the parents last year and thus much of the fundraising efforts landed upon the trustees. We were, however, very grateful to a small group of parents and grandparents who did commit to helping with the Christmas fair as well as the few parent volunteers who helped at our annual quiz night and with manning the Woodlands stall at Downley day. We were pleased to be able to host the Christmas fair again, here at the Guide and Scout centre, in December, and benefitted from the generosity of local businesses, parents and staff in being able to run a successful raffle and children’s tombola as well as having lots of delicious cakes to sell. All of this, along with other stalls, contributed to us raising a grand total of £663.19 from the fair. We used leftover items to hold a second tombola at our Christmas play, where we also put on refreshments for the parents, and this raised £108.50. Across the two Christmas events we therefore raised a total of £771.69. In addition to this, we were able to run the annual quiz night in April. We chose a different venue this year due to reaching capacity at our usual venue in 2023, and ran the event out of Vibe church on the Pastures. This worked well and Tom, our quiz master, was brilliant as always. As a result of ticket sales, another raffle which was held on the evening and a lucrative bar, we managed to raise £757.57 for the pre-school. In the summer term we hosted a stall at Downley day for which we ran both a jam jar and a chocolate tombola. Again, we benefitted from donations of filled jars and edible treats and were able to raise £411.48 for Woodlands from this event. We are grateful to parents who donated items for both the Christmas fair and Downley day and, as always, are very grateful to staff members who helped out with manning stalls at both events. Karen and Katy organised the annual Sponsored Bounce in July which is always so much fun for the children. We are very grateful to Bounce Krazee who supplied the bouncy castle free of charge for the event. Children and their families worked hard in collecting sponsorship money and together raised a grand total of £1036.35, which is absolutely fantastic! In addition to these events we also benefitted from income from Wycombe Lotto, Your School Lottery, gift aid and uniform sales. Overall, therefore, despite not having an official fundraising committee, we did manage to put on all of our main events and raised a grand total of £3,990.16 for Woodlands across the year. There were, however, other fundraising efforts which we usually embark on, such as cash for clothes, which were not possible without a fundraising committee. Indeed, fundraising is not a mantle which the trustees can continue to maintain alone, as a significant amount of our time is already taken up with the management of the pre-school. We are thus really hopeful that we will be able to recruit a new fundraising committee for this academic year, in order to continue to raise vital funds for the pre-school and to be able to continue to hold some of the lovely events which have traditionally been put on for the Woodlands community. As a charity, Woodlands relies on the help and support of parents and carers to fundraise in order to provide valuable resources and experiences for our children. Therefore, if you are interested in joining the fundraising committee, please do speak to us at the end of the AGM. It is a great opportunity to socialise with and get to know other parents and we hope to hold the first committee meeting of the year in one of the local pubs in the very near future. ## **Committee Resignation and Reappointment** At the AGM Angela Goodman resigned as a trustee for The Woodland Preschool and will not be standing for the position again. We thank Angela for her many years of hard work as a trustee of Woodlands. We have approached Gregory Head to join us as trustee to which he has agreed. During the meeting the appointment was nominated by Katy White and seconded by Sam Edwards-Price. This appointment is subject to a DBS check and checks by Ofsted ## **Self-Regulation session** Katy shared a presentation about Self-Regulation and how we will be incorporating this into our daily preschool life. ## **AOB** No further business was brought to the meeting ## **Appendix** 1. Accounts 2023-24 – still to be audited by our accountant 2. Fundraising Treasurer’s report ## The Woodland Pre-School ## For the year ended 31 August 2024 ## Profit and Loss |INCOME
Incoming Resources from Charitable Activities
Bucks County Council Funding
Parent Fees
Milk Refunds
Bank Interest
Donations
Gift Aid
Uniform Sales
Commission
Committee
Registration fees
Grants
Other
Subtotal
Incoming Resources from Fundraising
Fundraising activities
Total Incoming Resources
EXPENDITURE
Resources expended for charitable actitivies
Salaries
PAYE & NI & pensions
Rent
Equipment
Milk
Subscriptions and Licences
Insurance
Printing and Stationery
Postage
Training
Bank Charges
Other
DBS Checks
Legal & Professional Charges
Gifts/cards
Consumables
Snacks
Broadband
Connection/telephone
Uniform
To committee Account|2023
2024
Difference
£ 117,997.19
£ 110,097.06
-£ 7,900.13
£ 30,828.72
£ 22,913.16
-£ 7,915.56
£ 1,060.64
£ 916.18
-£ 144.46
£ 270.97
£ 314.01
£ 43.04
£ 722.00
£ 524.50
-£ 197.50
£ -
£ -
£ -
£ 265.57
£ 353.57
£ 88.00
£ 57.83
£ 87.91
£ 30.08
£ 147.33
£ 2,499.32
£ 2,351.99
£ 260.00
£ 480.00
£ 220.00
£ -
£ 400.00
£ 400.00
£ 148,270.70
£ 1,783.17
-£ 146,487.53
**£ 299,880.95**
**£ 140,368.88**
-£ 159,512.07
£ -
£ -
£4,854.09
£4,891.73 £ 37.64
£ -
**£ 304,735.04**
**£ 145,260.61**
-£ 159,474.43
£ -
2023
£ -
£ 116,549.76
£ 106,214.95
-£ 10,334.81
£ 7,388.03
£ 8,789.19
£ 1,401.16
£ 9,164.25
£ 8,901.00
-£ 263.25
£ 2,218.95
£ 2,613.37
£ 394.42
£ 919.62
£ 829.97
-£ 89.65
£ 1,368.14
£ 1,260.14
-£ 108.00
£ 971.20
£ 996.90
£ 25.70
£ 176.70
£ 392.07
£ 215.37
£ 8.40
£ 22.90
£ 14.50
£ 201.48
£ 621.40
£ 419.92
£ 55.00
£ -
-£ 55.00
£ 146,728.99
£ 1,572.70
-£ 145,156.29
£ 113.20
£ 254.80
£ 141.60
£ 90.00
£ 90.00
£ -
£ 58.99
£ 143.74
£ 84.75
£ 533.13
£ 571.40
£ 38.27
£ 320.47
£ 294.29
-£ 26.18
£ 468.03
£ 1,114.49
£ 646.46
£ 662.10
£ -
-£ 662.10
£ 1,060.32
£ 2,369.85
£ 1,309.53| |---|---| |Website
Advertising
Extra curricular activities
Resources Expended on Fundraising Activities
Printing, postage and stationery
Christmas party
Downley Day
Leavers party
Misc
Christmas fair
Quiz night
Total resources expended
Profit/Loss
Profit/Loss from fundraising
Profit/Loss excluding
fundraising|£ 91.80
£ 109.80
£ 18.00
£ 28.34
£ 153.36
£ 125.02
£ 748.29
£ 597.12
-£ 151.17
**£ 289,925.19**
**£ 137,913.44**
-£ 152,011.75
£ -
£ -
£ -
£ -
£ -
£ -
£ 150.00
-£ 150.00
£ -
£ -
£ 27.06
£ 303.24
£ 276.18
£ 150.42
-£ 150.42
£ 691.54
£ 437.98
-£ 253.56
**£ 1,019.02**
**£ 741.22**
-£ 277.80
£ -
**£ 290,944.21**
**£ 138,654.66**
-£ 152,289.55
£ -
**£ 13,790.83**
**£ 6,605.95**
-£ 7,184.88
£ -
**£3,835.07**
**£4,150.51**£ 315.44
£ -
**£ 9,955.76**
**£ 2,455.44**
-£ 7,500.32| |---|---| ## **Treasurer’s Report** ## **September 2023- August 2024** Bank Balance as at 1[st] September 2023 from previous years committee **£8593.88** |**Funds raised from:**|**Income**|**Expenditure**|**Profit/Loss**| |---|---|---|---| |Christmas Fair|£823.54|£160.35|£663.19| |Christmas Play|£108.50|£0|£108.50| |Quiz night|£1,195.55|£437.98|£757.57| |Downleyday|£411.48|£0|£411.48| |Sponsored Bounce|£1,036.35|£0|£1,036.35| |Wycombe Lotto|£153.00|£0|£153.00| |Your School Lottery|£225.50|£0|£225.50| |Gift Aid (sponsored
bounce and donations)|£378.67|£0|£378.67| |Misc (interest, gift aid,
card reader transfers,
uniform sales)|£559.14|£303.24|£255.90| ||**£4,891.73**
**£901.57**
**£3,990.16**||| Balance in bank as at 31[st] August 2024: **£12,744.39 –** NB Christmas fair expenditure was paid out of the fundraising account after 31[st] August 2024. Correct account balance for the end of the academic year is **£12,584.04** , correlating with figures above. ## **Minutes from The Woodland Preschool Annual General Meeting Thursday 3[rd] October 2024 7.30 pm** ## **Attendees** Gregory Head, Gaynor Head, Amy Stock, Carl Hussey, Julia Rouse, Angela Goodman, Katy White, Sam Edwards-Price, Karen Pearson ## **Apologies** Natasha Wynn, Grace Hicks, Laura Hall ## **Welcome** Julia welcomed everyone to the meeting ## **Minutes of the last AGM** Karen read the minutes from the last AGM and they were agreed to be an accurate record of the meeting. There were no outstanding actions from the previous AGM ## **Leaders Report** Reflections on 23/24 ## 1. Children Last September saw us start off the academic year with 23 children on roll, increasing to 37 after Christmas and 44 in total for the summer term. Despite having 12 new starters our total number on roll was down in September from the September the previous year because we had so many children leave in July to start school in September. However, with another 14 join us in January and 7 more in April we ended the year with one of our busiest terms. Although we had funds in the bank we were worried about the sustainability of Woodlands if numbers didn’t pick up so we sought advice from Bucks Council Early years team, who advised us to take children the term after their second birthday as in April 2024 the government were bringing in 15 hours funding for 2-year-olds so we may lose out to other settings if we opted to keep our age limit to 2.5. After discussions as a team of trustees we started to take 2 years olds from January and numbers increased each term so that by the Summer term we were at capacity as in previous years. As Woodlands is a preschool not a day nursery, we do not have provision for “naptime” so 2-yearolds are offered morning sessions only until they are 2.5 Like the previous year, we noticed quite a lot of enquiries for places very close to the start of each term and lots of last minute changes to children’s sessions, which made planning the staffing for each session very challenging. In the summer we had 21 children leaving Woodlands to go to school and an additional 4 children leaving for other reasons such as moving house or to a different setting. ## 2. Staff We started off the academic year with an excellent team of 9 permanent staff members and 1 temporary one and a student studying for a level 3 equivalent. We had 2 qualified teachers, 1 level 4, 3 Level 3 staff members, 3 Level 2’s and 1 unqualified. Natalie had been our deputy for a year and had proven herself to be a great asset and an amazing source of support. Fran had completed her level 4 and was now studying for her Level 5 and was sharing more great ideas and information from her course. Sadly, in February our fantastic Fran handed her notice in and she left at the end of the Spring term as her family’s circumstances had changed & she needed a job with more flexibility. Although we were devastated at the news, we understood her need to put her family first. We advertised the role to try and replace her (no mean feat as Fran is one of a kind!) and also advertised for bank staff. We managed to recruit Lydia as a temporary unqualified member of staff & once our student Emily had completed her course we were also able to pay her so we managed to cover Fran’s hours until the end of the summer term but still needed to recruit a permanent member of staff. In the summer term we also decided that everyone would benefit more if our SENDCo Bea spent her time focusing on the SEND needs rather than being a key worker and a SENDCo. With 2 permanent staff needed we had some challenges to face! Luckily our ex-student Emily applied for 1 role and Lydia decided a change of career might be in order and applied too. We were very pleased to recruit them both as permanent staff members who would also be key workers , Emily is quieter & calm and quieter children are more drawn to her and Lydia’s kindness and keenness to join in is appreciated by all types of children. We were also pleased to recruit Sarah Clifford as relief staff, particularly as she is a qualified nurse! As both Lydia & Emily are less experienced, we decided they could not be in an animal group together so decided to change all the adults in each animal group and to change the name of the groups so that everyone had a new name to learn! We now have Katy & Emily leading Deer group on Mondays, Gemma & Shayle leading Fox group on Tuesdays, Lisa & Sarah leading Mole Group on Wednesdays and Nat & Lydia leading Squirrel Group on Thursdays. ## 3. Activities We managed to visit the Common twice in the Autumn term, collecting leaves in Animal group time taking kind parents and carers with us as helpers and walking up to look at the bonfire before it was lit. The staff and children were delighted by our Christmas party with entertainment from Hartbeeps. We also took the children to the library at the community centre and the playground on a few occasions and everyone loved going on a hunt for bluebells and badger setts in the spring term. In the summer the children leaving to go to school had a disco and games provided by Dave The Disco. We also resumed our half termly Mindfulness and Yoga sessions with Jo from First Yoga, and dance/drama sessions with Gemma from Stageplus. The children really enjoy these extra-curricular sessions which are funded by donations from parents, however donations have reduced in recent years so we may have to rethink how we pay for them. ## 4.Administration In September 2023 Woodlands was a pre-school for 2 ½ , 3 & 4 year old children. From January 2024 we became a preschool offering sessions for 2, 3 & 4 year olds. The running of Woodlands does not differ from a mainstream school - we have limited funding which has to be budgeted and spent wisely, we need to keep up to date with changes in education, attend training courses and meetings, keep policies and adhere to procedures that cover every aspect of school life. Until 2019, Woodlands was a committee run preschool, however the decision was made to become a CIO (Charitable Incorporated Organisation) with a board of trustees overseeing things as committees changed every year and it was felt the continuity of a board of trustees would be beneficial, which has definitely proved to be the case. ## 5.Parents We are very lucky to have a lovely set of parents who are very supportive. They accompany us on our walks, attend meetings such as Parents Evenings and, of course, raise funds to help purchase new toys & equipment, repair our buildings and generally keep Woodlands ticking over! We are particularly grateful to our parents who give up their time to form the fundraising committee. We have had a small but extremely hard-working committee this year and want to say a very heartfelt thank you to all of them. Sam and Angela will tell you all about the activities they have organised and how much money they made. ## 6. The future We start the 2024-25 Academic year with 12 staff members; we have 2 qualified teachers, 4 Level 3 staff members, 3 Level 2’s and 2 unqualified staff, 1 of whom is relief staff. For the last few years parents have been able to claim up to 30 hours of free childcare per week if they both work and meet certain criteria. Last year we were able to offer 29 hours of childcare per week. Due to financial feasibility & staff childcare requirements we are not able to offer the full 30 hours funding as yet, this may change in the future. The Early Years team at Buckinghamshire Council have invited us to an initiative called Side by Side, this is a group of staff from local preschools, nurseries and reception with the intent to share ideas, support, training and resources and improve the outcomes for particular groups of children. There is a focus on self-help skills this year and with a particular focus on Self-Regulation which I will explain more about after the AGM. The aim is to help us improve children’s independence skills which are vital as they move onto the next stage of their learning journey. ## **Administrators report** (refers to profit/loss in appendix) For the year to the end of August 2024 we made a profit of £6,605.95, £4,150.51 which came from fundraising. Our accounts are currently with our accountant to be audited. This is a decrease on the previous year partly due to the fact that we had a higher staff to child ratio to take into account our new 2 year old offering and the annual increase in minimum wage. The first term of the academic year had less children than previous years which meant less money from County funding and parents fees but also less staff costs. When we started taking two year olds in the spring term we needed to increase our staffing to ensure we had enough staff to keep the ratio of 1 adult to 4 two year olds. We saw an increase in minimum wage of nearly 10% from £10.42 per hour to £11.44 which had a knock on effect on all staff wages to ensure staff are paid fairly based on their experience and qualifications. There was an increase in the funding rate for 3 and 4 year olds of 5.6% taking the hourly rate from £5.30 to £5.61 which came into effect from April of this year. The eligible working parents two year old rate was a new funding stream which came in at £8.22 per hour although this was a decrease from the old two year old funding rate that was previously just for disadvantaged two year olds. Financial commitments continued in the form of rent, Sage for payroll administration, an accounts package, Ofsted fees, DBS checks for existing and new staff members, training for staff, playground equipment inspections, membership of the Early Years Alliance, website fees as well as general every day consumables, equipment and maintenance costs. We received a grant from the Downley Up Festival committee which enabled us to purchase a new iPad which is used for the Tapestry observations that you all see. Main differences in income/expenditure from last year: - There was a decrease in Bucks council funding and parents fees due to lower number of children in the autumn term - Lower staff costs due to less children in the autumn term - The ‘committee’ amounts reflect the fundrasiisng money paid in for Christmas fair, quiz night and Downley Day as it needs to be paid into the main account and transferred across to the fundraising account - There was an increase in PAYE, National Insurance and pension payments despite the overall salary amount being less as we say individual staff wages increase and more members of staff meeting the threshold of paying tax, National Insurance and paying into our pension scheme - We had a higher training spend this year as we had a number of members of staff needing to redo their First Aid training which is always quite a costly course - You will see that there is a large amount in ‘other’ income and expenditure in last years figures which is due to us changing from HSBC bank to Metro Bank which meant that money was moved between accounts - You will also see a difference between telephone and internet costs from this year to last year. We had a number of problems getting our internet set up with BT in the previous academic year which resulted in them crediting us for a number of months of service last ## **Chair of Trustees Report** Good Evening. My name is Julia Rouse and I am the Chair of the Board of Trustees for the Woodland PreSchool. My involvement with Woodlands goes back a long way as my children came here and then I became the Early Years leader at Woodlands - a position I loved for the values Woodlands embodies and the reason I am still involved today! ## **Background to CIO** Woodlands officially registered as a Charitable Incorporated Organisation on 12th February 2019. Although it had operated as a registered charity for over 40 years, the change to CIO status gave the Woodland PreSchool its own legal identity and removed the liability on the individual committee members. The tenure of the elected governing body gives the pre-school stability and continuity. ## **The role of the trustees** So, what do we do? Well, the trustees have the role of being "Guardians of Purpose” which means that we put the needs and best interests of Woodlands at the heart of our decisions. We have a duty to safeguard the charity's assets which include those that are physical, financial and intangible such as it's reputation. We meet half termly to discuss how the pre-school is working, whether the income covers our expenses, what action needs to be taken regarding the management of the setting etc. During the pandemic meetings were held by Zoom and decisions regularly made as the rules and government guidelines changed. Whilst that period is over, new challenges present themselves which have to be addressed and we do our best to carry out our duties conscientiously. We are pleased to report that Woodlands is in a sound financial position. Last year the number of children attending was high. Visits outside recommenced with parents once again able to accompany the children and it is heartening to know that life has returned to pre-pandemic normality. Woodlands is now welcoming 2-year-old children and this has meant some changes to the curriculum with increased staffing levels. ## **The Governing Body** The other trustees are: Katy White - Katy has been the Early Years Lead Practitioner since April 2019. She was a primary school teacher for many years and brought her wealth of knowledge to the position. Katy has 2 children who came to Woodlands several years ago. Karen Pearson - Karen is the administrator at Woodlands. Karen's daughter Ellie & son Josh have both been pupils at Woodlands. They attend the Disraeli school. ## Sam Edwards-Price Sam joined the Board of Trustees a year ago following her time spent on the fund-raising committee. Having had her daughter at Woodlands, her son has just started and thus she is combining being a parent and a trustee with responsibility as our Safeguarding representative. Angela Goodman – both of Angela's daughters attended Woodlands and from 2018-19 she was the treasurer on the fund-raising committee. She became a trustee prior to her second daughter starting and stayed on after they were both at school. She is a very experienced teacher in secondary education who is currently doing a PhD in education. Angela is Vice-Chair of our committee. Sadly, for us, Angela is leaving the trustees after 7 years involvement with Woodlands. We are very sorry to see her go and would like to say how much we have appreciated her professionalism, tenacity in difficult situations and her common sense when finding solutions. We know that the next school committee or governing body she joins will be taking on someone who will give herself wholeheartedly to the position as she has with Woodlands…particularly if they want advice about how to run a bar at a fund-raising event! Whilst the role of trustee may sound like it is all work, there are some lighter times as our recent dinner at the Olive Tree went to prove! We would like to say a special thank you to Angela and present her with a gift to express our appreciation for all her time, energy and dedication to Woodlands over so many years. I should like to thank all my fellow trustees for their time and involvement in the discussions and sometimes challenging situations we have had to deal with this year. We are a small team and have collectively supported the staff at Woodlands who work fantastically hard. Our role as trustees has been to support the staff with decision making and we hope that we have been diligent in this regard. ## **Trustee positions** If anyone is interested in becoming a trustee and would like to know more about the role, please speak to one of the trustees after the meeting or contact us via the Woodlands email address. You may have a talent that will help us to ensure Woodlands continues to operate on a sound footing! We are really pleased to welcome Greg Head as a trustee and wish him well as he joins the board. Greg is an ex-Maths teacher whose grand-daughter attends Woodlands. Greg helped at the Christmas Fair last year and passed his pre-probation with flying colours! ## **Ofsted** Woodlands was inspected in March 2022 and received a “Good” judgement in all areas. Woodlands was well prepared for the inspection and the Inspector was pleased with our setting, the children's behaviour, willingness to learn and their confidence. It takes a minor miracle to achieve an outstanding grade, and we were all very happy to receive a Good judgement in all areas. ## **The Fund-raising Committee** The academic year 2023/2024 saw a full year of fund - raising events although it is becoming increasingly difficult to find parents willing to help organise and run them. Last year the events were driven by the trustees with invaluable help from a few parents and grandparents. Our thanks go to Greg, Maryte, Claire, Gaynor and Rachel. Karen oversaw the extra fundraising initiatives such as Wycombe Lotto and Your School lottery as well as fulfilling the treasurer’s role. We need to continue to raise funds to support the preschool particularly when equipment needs replacing or new resources are requested by the staff. As trustees, we appreciate the work that a fund-raising committee does and hope that we can encourage the current cohort of families to offer their time to help organise events such as the Christmas Fair. I would also point out that it can be great fun and an excellent way to get to know other families! ## **The Staff** Our staff greet each day and child with enthusiasm, ready to help every individual enjoy their time with us. The children's happiness and development are at the fore front of their learning as they tackle new activities "with love & laughter". The trustees are proud of Katy, Karen, Natalie, Bea, Farzana, Lisa, Fran, Shayle, Gemma, Sarah, Emily and Lydia who work so brilliantly together and who adapt to evolving scenarios with fortitude, commitment and resilience. We know that they spend time planning the curriculum, devising stimulating and fun activities for the children and training to keep their skills up to date and relevant. A big part of Woodlands is the community ethos and our staff are constantly in touch with families to ensure that Woodlands is warm, welcoming and inclusive. Knowing how caring, enthusiastic, resourceful and dedicated the staff at Woodlands are, we are hopeful that the children will remember their time here with happy memories and a lifelong love of learning! On behalf of the trustees, parents and children - the biggest thanks must go to Katy & Karen for their commitment, energy and amazing patience. It is because of their unstinting love for the children and their well-being that Woodlands continues to thrive. As trustees we are privileged to work with such amazing people and we are rightly proud to be part of the Woodlands community. ## **Fundraising report 2023-2024** Good evening. I am Angela and this is Sam and we are both trustees at Woodlands who have previously been members of fundraising committees for the pre-school. Unfortunately we were unable to recruit a formal fundraising committee from amongst the parents last year and thus much of the fundraising efforts landed upon the trustees. We were, however, very grateful to a small group of parents and grandparents who did commit to helping with the Christmas fair as well as the few parent volunteers who helped at our annual quiz night and with manning the Woodlands stall at Downley day. We were pleased to be able to host the Christmas fair again, here at the Guide and Scout centre, in December, and benefitted from the generosity of local businesses, parents and staff in being able to run a successful raffle and children’s tombola as well as having lots of delicious cakes to sell. All of this, along with other stalls, contributed to us raising a grand total of £663.19 from the fair. We used leftover items to hold a second tombola at our Christmas play, where we also put on refreshments for the parents, and this raised £108.50. Across the two Christmas events we therefore raised a total of £771.69. In addition to this, we were able to run the annual quiz night in April. We chose a different venue this year due to reaching capacity at our usual venue in 2023, and ran the event out of Vibe church on the Pastures. This worked well and Tom, our quiz master, was brilliant as always. As a result of ticket sales, another raffle which was held on the evening and a lucrative bar, we managed to raise £757.57 for the pre-school. In the summer term we hosted a stall at Downley day for which we ran both a jam jar and a chocolate tombola. Again, we benefitted from donations of filled jars and edible treats and were able to raise £411.48 for Woodlands from this event. We are grateful to parents who donated items for both the Christmas fair and Downley day and, as always, are very grateful to staff members who helped out with manning stalls at both events. Karen and Katy organised the annual Sponsored Bounce in July which is always so much fun for the children. We are very grateful to Bounce Krazee who supplied the bouncy castle free of charge for the event. Children and their families worked hard in collecting sponsorship money and together raised a grand total of £1036.35, which is absolutely fantastic! In addition to these events we also benefitted from income from Wycombe Lotto, Your School Lottery, gift aid and uniform sales. Overall, therefore, despite not having an official fundraising committee, we did manage to put on all of our main events and raised a grand total of £3,990.16 for Woodlands across the year. There were, however, other fundraising efforts which we usually embark on, such as cash for clothes, which were not possible without a fundraising committee. Indeed, fundraising is not a mantle which the trustees can continue to maintain alone, as a significant amount of our time is already taken up with the management of the pre-school. We are thus really hopeful that we will be able to recruit a new fundraising committee for this academic year, in order to continue to raise vital funds for the pre-school and to be able to continue to hold some of the lovely events which have traditionally been put on for the Woodlands community. As a charity, Woodlands relies on the help and support of parents and carers to fundraise in order to provide valuable resources and experiences for our children. Therefore, if you are interested in joining the fundraising committee, please do speak to us at the end of the AGM. It is a great opportunity to socialise with and get to know other parents and we hope to hold the first committee meeting of the year in one of the local pubs in the very near future. ## **Committee Resignation and Reappointment** At the AGM Angela Goodman resigned as a trustee for The Woodland Preschool and will not be standing for the position again. We thank Angela for her many years of hard work as a trustee of Woodlands. We have approached Gregory Head to join us as trustee to which he has agreed. During the meeting the appointment was nominated by Katy White and seconded by Sam Edwards-Price. This appointment is subject to a DBS check and checks by Ofsted ## **Self-Regulation session** Katy shared a presentation about Self-Regulation and how we will be incorporating this into our daily preschool life. ## **AOB** No further business was brought to the meeting ## **Appendix** 1. Accounts 2023-24 – still to be audited by our accountant 2. Fundraising Treasurer’s report ## The Woodland Pre-School ## For the year ended 31 August 2024 ## Profit and Loss |INCOME
Incoming Resources from Charitable Activities
Bucks County Council Funding
Parent Fees
Milk Refunds
Bank Interest
Donations
Gift Aid
Uniform Sales
Commission
Committee
Registration fees
Grants
Other
Subtotal
Incoming Resources from Fundraising
Fundraising activities
Total Incoming Resources
EXPENDITURE
Resources expended for charitable actitivies
Salaries
PAYE & NI & pensions
Rent
Equipment
Milk
Subscriptions and Licences
Insurance
Printing and Stationery
Postage
Training
Bank Charges
Other
DBS Checks
Legal & Professional Charges
Gifts/cards
Consumables
Snacks
Broadband
Connection/telephone
Uniform
To committee Account|2023
2024
Difference
£ 117,997.19
£ 110,097.06
-£ 7,900.13
£ 30,828.72
£ 22,913.16
-£ 7,915.56
£ 1,060.64
£ 916.18
-£ 144.46
£ 270.97
£ 314.01
£ 43.04
£ 722.00
£ 524.50
-£ 197.50
£ -
£ -
£ -
£ 265.57
£ 353.57
£ 88.00
£ 57.83
£ 87.91
£ 30.08
£ 147.33
£ 2,499.32
£ 2,351.99
£ 260.00
£ 480.00
£ 220.00
£ -
£ 400.00
£ 400.00
£ 148,270.70
£ 1,783.17
-£ 146,487.53
**£ 299,880.95**
**£ 140,368.88**
-£ 159,512.07
£ -
£ -
£4,854.09
£4,891.73 £ 37.64
£ -
**£ 304,735.04**
**£ 145,260.61**
-£ 159,474.43
£ -
2023
£ -
£ 116,549.76
£ 106,214.95
-£ 10,334.81
£ 7,388.03
£ 8,789.19
£ 1,401.16
£ 9,164.25
£ 8,901.00
-£ 263.25
£ 2,218.95
£ 2,613.37
£ 394.42
£ 919.62
£ 829.97
-£ 89.65
£ 1,368.14
£ 1,260.14
-£ 108.00
£ 971.20
£ 996.90
£ 25.70
£ 176.70
£ 392.07
£ 215.37
£ 8.40
£ 22.90
£ 14.50
£ 201.48
£ 621.40
£ 419.92
£ 55.00
£ -
-£ 55.00
£ 146,728.99
£ 1,572.70
-£ 145,156.29
£ 113.20
£ 254.80
£ 141.60
£ 90.00
£ 90.00
£ -
£ 58.99
£ 143.74
£ 84.75
£ 533.13
£ 571.40
£ 38.27
£ 320.47
£ 294.29
-£ 26.18
£ 468.03
£ 1,114.49
£ 646.46
£ 662.10
£ -
-£ 662.10
£ 1,060.32
£ 2,369.85
£ 1,309.53| |---|---| |Website
Advertising
Extra curricular activities
Resources Expended on Fundraising Activities
Printing, postage and stationery
Christmas party
Downley Day
Leavers party
Misc
Christmas fair
Quiz night
Total resources expended
Profit/Loss
Profit/Loss from fundraising
Profit/Loss excluding
fundraising|£ 91.80
£ 109.80
£ 18.00
£ 28.34
£ 153.36
£ 125.02
£ 748.29
£ 597.12
-£ 151.17
**£ 289,925.19**
**£ 137,913.44**
-£ 152,011.75
£ -
£ -
£ -
£ -
£ -
£ -
£ 150.00
-£ 150.00
£ -
£ -
£ 27.06
£ 303.24
£ 276.18
£ 150.42
-£ 150.42
£ 691.54
£ 437.98
-£ 253.56
**£ 1,019.02**
**£ 741.22**
-£ 277.80
£ -
**£ 290,944.21**
**£ 138,654.66**
-£ 152,289.55
£ -
**£ 13,790.83**
**£ 6,605.95**
-£ 7,184.88
£ -
**£3,835.07**
**£4,150.51**£ 315.44
£ -
**£ 9,955.76**
**£ 2,455.44**
-£ 7,500.32| |---|---| ## **Treasurer’s Report** ## **September 2023- August 2024** Bank Balance as at 1[st] September 2023 from previous years committee **£8593.88** |**Funds raised from:**|**Income**|**Expenditure**|**Profit/Loss**| |---|---|---|---| |Christmas Fair|£823.54|£160.35|£663.19| |Christmas Play|£108.50|£0|£108.50| |Quiz night|£1,195.55|£437.98|£757.57| |Downleyday|£411.48|£0|£411.48| |Sponsored Bounce|£1,036.35|£0|£1,036.35| |Wycombe Lotto|£153.00|£0|£153.00| |Your School Lottery|£225.50|£0|£225.50| |Gift Aid (sponsored
bounce and donations)|£378.67|£0|£378.67| |Misc (interest, gift aid,
card reader transfers,
uniform sales)|£559.14|£303.24|£255.90| ||**£4,891.73**
**£901.57**
**£3,990.16**||| Balance in bank as at 31[st] August 2024: **£12,744.39 –** NB Christmas fair expenditure was paid out of the fundraising account after 31[st] August 2024. Correct account balance for the end of the academic year is **£12,584.04** , correlating with figures above. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trustsesl members of The Wotsjland Pre-schwl (D￿¥n*Y) CIO On accounts for the year ended 31st August 2024 Charlty no Ilf any) 1181991 Set out on pages 1to15 I report to the trustees on my examination ofthe accounts of the above charily {"the Trust.) for the period ended 31•t August 2024 As the charity's trustees, you a￿ responsible for the preparation of the accounts in aG￿rdance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Responslbilities and basis of report Independent examin•r'8 Ststement I have completed my examination. I confim that no material matters havo come to my attention in connection with the examination which gives me cause to believe that in. any material respect= the accounting records were not kept in accordance with section 130 of thè Charities Act., or the accounts did not ac￿rd with the accounting records., or the accounts did not comply with the applicable requiremenls conceming the fom and content of accounts set out in the Charitie$ (Accounts and Rèports) Regulations 2008 other than any requiremént that thè accounts give a 'true and fair, view which is not a matter considered as part of an independent éxamination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabl8 a proper undetstanding of the accounts to be reached. Signed: Date: s /d//20 2 Name: Marina Hunt Relevant professional qualification{s) or body (If any): ACCA Address: G02 Terriers House, Amersham Road High Wycombe Bucks HP13 &4J cio CHARITY COMM15510N FOR ENGLAND AND WALES 1181991 Annual accounts for the To eriod Pedod end dale Pèriod start dale 0110912023 1 3110812024 Section A Statement of financial activities Restri¢t8d income funds Recommended categorie$ by actlvity s Unre¥tricted fund¥ Endowment funds Prior year funds Total funds Incoming resources {Note 31 InGome and en<5owrnents from: Donation5 and k9acJes F01 F02 F03 F04 F05 $01 925 139,130 925 139,130 722 299,007 soz Othèr Iradiw adivilie$ InVeStsn￿ls S03 S04 314 314 271 4,854 Séparate material ilem of incorne Other sos Total Resources expended (Note 61 Expendlture on- Raising funds S07 145 261 145 261 304.854 S08 741 137.913 741 137,913 1,372 290 044 S09 Separate rnalerial rfern oleynse Oth sio 811 Total S12 138.654 138.654 291 416 Net incomellexpendlturel before investment galnslllossesl S13 6.607 6.607 13,438 Net gaihtslll0s5•51 on jTrve$tmenls S14 Net Incomellexpenditurel Extraordinary items Transfers belMeen funds Other recognised gainslllosses}: $15 6,607 6,607 13.438 S18 S17 aiTh5 and b55e$ Dn revaluaion olfixed fulhe ¢harily's uwn us• othergain￿lI0$È0SI Net movement in funds S18 S19 S20 6,607 6,607 13,438 Roconclliation of funds.. Total fuThJ¥ brought forwrfard S21 86.009 92.616 86,009 92,616 72,571 86,009 Total funds carried fonvard S22 Section B Balance sheet Restrleted income fund$ Unre8tri¢ted funds Endowment Total this fund8 year Totsl last year Fixed assets Intangible assets Tangible assets Heritsge assets Investments F01 F02 F03 F04 F05 (Note 151 (Note 141 (Not9 16) (Note 171 Total fixed assets B01 B03 B04 805 Current assets stocks (Note 18} Debtors (Note 191 Investments (Note 17.41 Cash at bank and in hand (Not8 24) Total cUr￿nt assets 807 808 B09 3,255 113,255 113, 113.255 98,380 98.380 610 Creditors: amounts falling due withln one year {Note 20} B11 20,639 20,639 12,371 Net eurrent asset￿{lIabilitiesj B12 92.61 ,616 86,009 Total assets less current Ilabilitles B13 86,009 Creditors: amounts falling due after one year (Noto 20) Provlsions for liabilities B14 B15 Total net assets or liabillties Funds of the Charity Endowment funds (Note 27) Restricted income funds INote 27} Unrestricted funds Revaluation roserve B18 92,616 92,616 86,009 B17 818 B19 92,616 92.616 86,009 B20 Total funds 821 92. 16 92,616 86.009 Signed by gne or trustees on behalf of all the trustees Date of approval ddlmml Signature Print Name CC17a {Excel) 2310112025 ThB ILLU￿￿￿(¢￿1UL lrtl¥rOIFRSlQa 10R.' 1.2 GDinl ppwt*.' tythhihi 1.3ChaKyolLrroutstlngpoli NNi•Jf¢chd 1.ICTh4rwto P-47PRalQZ Yès. Section C Notes to the 3ccounts Icontl Note 2 2.2 INCOME Accountlng polici•$ Tbiss&and•rd Istof accovnlln9pol￿JeS ba5 been èppledbylhe Gharity eiceplforihosfr liG&ed Wo'or W/a". diNer&nloraddilNM*po[￿yh*$ D&en adoK4edlh$n this is delarled in IhebDX below. ReG￿niti￿n of Income These ¥ro thcluded in lh8 Siaièmenl of Finanryal Activities ISOFAI when.. Ihe ¢h8iitY becomes 8Dlille4 to the re50ui¢es.' ills rnoie IikeFylhan nollhal the Irjsiees will receiv8 Ihe iesouFces,' and the rnone&gryV81ue rAn ￿ me¥tsuièd wilh SUff￿1￿nirel￿40l7lty. Ye5 No Nla There has teen no offsettin9 of as3eis and1￿bIlli1tS. ¢x incomts and ex¥nMs, unlw4 14quired or pemiHed by ihe FRS 102 SORP or FRS 101 Yes No Nla Offsfrtl6ng Yes No Nla Grants anddonali0n5 are only induded in the SoFAwhen thegeneral in¢orne rwDil￿o ar•rnel15.10 to 5.12 FRS102 SORPI. Grants and donation5 In the ¢a5eol performance ielaled granis, musl onlybe re￿nISed io the extent Ihallhé Charity ha5 provided Ik* spethfi*l go￿$Or seNices as enliU*menito Ihegranl only￿CurS VJhgn the perfotmancé Elated c￿dItIonS a￿ mel15.16 FRS 102 SORPI. L¢gaUes?￿ induded bi the SOFA v*hsn retsipl ￿ probable. Ihal15, th¢rè has been oiantDf probate, the eAeculS8 fr$LablISh￿ thai Ih¢Fè are suffic4ent assets In ihe es￿le and any￿ndib¢ns attach&J tolhe le9acyare 8rfh9r￿ihin the conlio101tr Charity or have ￿entY*t Yes Nla Log4¢les Yes Nla Yes No Nl8 Govfrmmont grants The charity nag re¢ei¥ed gl* 9rants Yes No Nla Donaw goods Donatèd wo¢sare rneasurfed 8t falr value (th6 amount lorvttiL*I th8 ¥SSet COL4d exhang8dl unleSB wnpratht41 todo so. Th• costof anysitrkof 9oods donated for thslrlbuiion lo b&nefiEiarie5 15 deemed to be the lair va￿8 oItMsè gins allhe Iimtr of their ieceipland Iheygre rewniEed on r•¢eW the rewrfing In which ihe $locRS are disliibuled, theyare recogDiSed 88 an expen5e¥tlh8 Carrying amovnlof the st¢tks aldislribulNNI. D¢naled reiale a￿ mea5urÈd at fair value on init￿1 ￿￿an111￿. whith is Ihe oxroded prtreÈds from sale less tht eypèded c0515 0158le. and reco9nised 11,1n￿rne from otheilrading a¢bvities' with ihe corresFonding siock recognised In the belan¢6 shaei. On its Sa￿ value of slxk 15 tha19￿ agaIn￿.1￿0￿e Irom olherliading ivttio$'and the procéed$f¢om sale are 319) rècognise4 as'ltwme from oihertradinu a&ivit￿9'. Yes No Nl¥ Yes No Nla Yes Nla GLwyJs dtthted foron4oing use by the charityare fewgnlsed astsngitle fixed assets 2nd in￿￿le0 in SOFA ag inc¢miry resource6wh6n receivat4e Ye5 No Grft$ In klnd for use byth¢charity are Inc￿0*4 in Ihe SOFA a3 l￿ftOM dcwlions wh•n receiVa￿e. Yes No Nl¥ Donaied seT¥lce8 Jnd Donaied 5etYKe$ 8nd facilrties are In¢￿dÈd In the SOFAwhèn received allhe¥81ue of the gifttothe Gh*ritypfovided the value olthegiftcan b* mèa5ts￿d ieli*ty. Donated $$Th￿S 2nd laGlitie8that ale consutned immed43lety afe re¢ognised as incom• an equivalènt amount reLogThised as an under the awrowiale h¢ading in Ihe SOF Yes No Yes No S￿pport ro¥ts The tharity ha$ irt¢urrèd expenditure on $urptsrtCOs15. Yes Nla VolunteTrT help Th8 value of Bnyv0￿n￿ryb01p Mcelved Is In￿￿￿ed in ihe accounts bul Is deScri￿a in the i￿￿￿•$. annual rewrt ND NO Irjcome from Int•ièBt, royalties 8nd dl¥ldend¥ This Is In the accovntswhen re￿p1 i¥ probable and the amount I￿1¥able ¢4n be mèi$urèd reliably. Yes No Nla Income from m•mberJhlp Membership subsuiplion& r•c¢ivgd in the n*turgof a glft artrro¢surÈd all￿ loweror c051 orn¥l Fpgbisable value. YÈS No Nla SLock5 and Work In progrg8B GoOdsuse￿iCes 9rovio¢J as partof 8 t￿11la￿e 8¢1ivltyare [ne&&U￿ atnet realty9b￿ value bJsed onthe se￿iCe wbniial prowdéd by iLems Of $￿ck es No Nl8 Ye5 No Nla Wc¥K in pKgiess Isvslugd alcosl W any fotesetrable loss thai l¥ Iketyto owron the contra Debtors lind￿1￿ trade d*blor5 itsans r￿e1Ve￿￿) are meagured on initial mugniirf>n ai 5ettleffl9ni3mounl ¥ner any ￿ade discounts or amount adwanced by the chanty. sUbsequ￿lty, thty arg M•asureO at th• orothei cowder¥tion expeGt¢d to be rewvfjd. Yes Nlo Debtor8 Thb thrity has has invèsimeniswhiGh itholds tor resale or pe￿￿1￿9 their sale ard cash cash Eyuivalenlswth a maluritydale ￿$9 lh￿ one year. Thosè In￿L￿e cash on dew$ita￿j caih equiva16nLs Mlh a rnaluiity ol less than otbè ytarheld fty bivesim0ntpu￿ts￿s ratherth8n lo m*1 $hortiè(m cash commiimen15 as they fall due. Ye5 No Nla urrenta$g•t InYo$th•nt5 Yès No Nlg They are ¥abJed altstrvalu&exceFlvknere theyqualfyas b85loflnan(i¥ InGtsumwLs. POLICIES ADOPTED AT)DITIONAL TO OR DIFFERENT FROM THOSE ABOVE Section C Notes to the accounts Icontl Nots3 Analysis of Incomè Unr*5tr5ctèd InGorn• fvnd# funds ETrdowrn•nt funds Totsi funds Prlory¢ar Anal 8LS Donations and kgacies: Donationj and Gift Aid acies General grant5 provNled by 9overnmenVolher 525 525 722 400 400 Membership Subscript￿nS and sponsorships whith are in substance donations Donated oods, facililies and services Other Total 925 925 722 Charitable a¢tlvities: Fees 1￿.926 354 88 4,762 139,130 149.887 266 58 148,797 2￿.007 133.926 354 88 4,762 139.130 Unrform Sale5 Commission Oiher Totsl othertradirbg actlvltl85'. Other Totsl Income from inve$lm6nts'. Inler&st income Dividend Incom Rental and leasin Other 314 314 271 income Total 314 314 271 Separato rnatgTial item of incom8'. Fundraisin aclivities 4,892 4.854 Total 4.892 4.892 I￿)er.. Conversion of endowment funds into incorne Gain on dBposal of a tangible fixed a55el held 's own use Gain on disposa1 of a prDgrsmme related investment Royalli85 from the eyploitslion of intellectual ro hts other Total TOTAL INCOME 145261 145 261 ot￿r Information.. All Incorno l* tho prlor ytr•r was unreJtri¢ted excèpt f4N'. (plea86 provlde dgscrlptlon and arnountsl Whgro •ny endobymont lund is Converted lrto In¢omè In tho reportlng pèrlod* please ylvg the Taasort forthe tonverslon. Whgrtr any 8ndowm8ntfvnd 1$ converted into Incomè In tho prior perlod. plè888 g1￿ th8 re￿On for the convornlon. Wlthin th8 Income itsm8 •bOV8 the followln9 Itèms ar mattrrlal.. (pleas¥ dlsclose the natUT•, amount and any prlor ygar arrbountsl 23101r2025 CC174 IExc611 Section C Notes to the accounts Note 10 Details of certain items of expenditure 10.1 Fees for oxamination of the ac¢ounts Please provide details of the amountpaid for anystatulory external scrutiny of account$ and other seryices provided by your independgnt examlner. Mnothing was paid plea$a enter 'O' in the appropriate boxfes). This year Last yoar Indèpendent ¥xamlnerfs fv&s 90 90 Assurance $8rvices othor than audit or indepondent examlnatlon Tax advi$ory fees other foès Ifor example: financial advice. ¢onsultan¢y, accountsncy services} pald to the independent &xaminer CC17a (Excell 2310112025 Section C Notes to the accounts (cont) Note11 Paid employees Plea58 complete this note if the charity has any employees. 11.1 Staff Costs Thls year Last year Salaries and wages Soclal security Costs Pension costs (defined contributlon scheme) Other employee benefits 106,215 5,423 3,366 116.550 3.789 3,599 Total staff costs 115.004 123,938 Thls year: Please provide details of expenditure on staff working for the charity whose contracts are wlth and are paid by a related party Last year: Please provide details of expenditure on staff worklng for the charSty whose contracts are with and are pald by a related party Please glve details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter ?rue' in the box pmvided. No employees recelved employee benefits {excluding employer pension costs) for the reporting period of more than £60,000 Band Number of employees This year Last year £60,000 to £69.999 £70,000 to £79,999 £80,000 to £89,999 £90.000 to £99.999 £100,000 to £109,999 This ear Last ear Please provide the total amount pald to key management personnel (includes trustees and senior management) for their services to the charlty. For specific amounts paid to trustees, see Note 28. CC17a (Excell 2310112025 This year Number Last year Number 11.2 Average head count In the year The parts of the charlty in whlch the employeos work Total 11.3 Ex-gratia payments to employees and others (excludlng trustees) Please complete if an ex-gratia payment Is made. Please explain the nature of the payment This year Last year Please state the legal authority or reason for maklng the payment Thls year Last year This year Last year Please stste the amount of the payment lor value of any waiver of a right to an asset) CC17a {Excell 2310112025 11.4 Redundancy payments Please complete if any redundancy or tern?ination payment is made in the period. This year Last year Total amount of payment The nature of the payment (cash, asset etG.I This year Last year The extent of redundancy funding at the balance sheet date Please state the accounting policy for any redundancy or termlnatlon payments CC17a (Excell 2310112025 Section C Notes to the accounts (cont) Note 20 Creditors and accruals Please complete this note if the charity has any creditors or ac¢ruals. 20.1 Analysis of credltors Amounts falling due within one year Thls year Last year Amounts falllng due aftor more than one year Thls year Last year Accruals for grants payable Bank loans and overdrafts Trade Creditors Payments received on account for ¢ontract$ or performance-related grants Accru31$ and deferred income Taxation and social security Other creditors 20,639 12,371 Total 20.2 Deferred income Ple8se complete this note if tho charity has dgfgrred income. This ygar Monies recglved from local authority in August for the Autumn term startlng In September Last year Monies received from local authorlty In August for the Autumn term startlng in Sgptembgr Please explain the reasons why Income Is deferred. Movemént in deferred incom8 account This year Last year Balance at the start of the reporting period Amounts added In current period Amounts released to Income from previous perlods Balance at the end of the Teporting pgriod 12,371 20,639 12,371 20,639 14,360 12,371 14,360 12,371 2310112025 CC17a IEx¢ell SÈction C Notes to the accounts l£ontl Note 24 Cash at bank and in hand This year L•tst year Short t8rm tash Invè8tmenl81105$ than 3 months matUTity dJ¢èl Shorttemi depmlts Cash at bank and on hand oth?r Total 98.380 8.380 2310112025 CC178 IEx¢dl 111111111111 111111111111 111111111111 1111111111 1111111111 111111111111 Iiiiiiiiiiig 111111111111 111111111111 1111111111 Iiiiiiiiiiill 111111111111