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2022-08-31-accounts

Minutes from The Woodland Preschool Annual General Meeting Thursday 6[th] October 8.00 pm

Attendees

Sam Edwards-Price, Catarina Godhino, Stacy Montague, Grace Hicks, Yasmin Craft, Katy White, Julia Rouse, Natalie Ellis, Angela Goodman, Daniela Dima-Riain, Karen Pearson

Apologies

Andrew and Stephanie Mingard

Welcome

Katy welcomed everyone to the meeting

Minutes of the last AGM

Karen read the minutes from the last AGM and they were agreed to be an accurate record of the meeting. There were no outstanding actions from the previous AGM

Leaders Report

Reflections on 2021/22

1. Children

Last September saw us start off the academic year with 36 children on roll, increasing to 38 after Christmas and 43 in total for the summer term. The September numbers were up from the September the previous year, this was very likely due to COVID restrictions being eased and people being happy to let their child mix with other children again. Unfortunately, 2 sets of twins left the setting at the end of the Autumn term so our numbers only slightly increased after Christmas. We noticed quite a lot of enquiries for places very close to the start of each term and lots of last-minute changes to children’s sessions, which made planning the staffing for each session very challenging. In the summer we had 20 children leaving Woodlands to go to school.

2. Staff

Last September we were pleased we were able to employ Gemma Tanswell on a permanent basis and felt like we had a great team but were sad when in December our deputy Zoe handed her notice in and she left at the end of term. We had already recruited a temporary staff member called Sarah to work a couple of shifts a week from January to the end of July, however when Zoe left, we increased her hours until we found a new Deputy. Recruiting a Deputy is not a quick process and we had lots of interest in the job but sadly very few who met our specific criteria. We managed to recruit one who could start after the Easter holidays but it was a tricky decision as she was a current parent whose daughter was due to leave at the end of the academic year. After only a few weeks all our worries were set aside as Natale is brilliant and it feels like she has always been a part of the team. We also employed a parent from a few years ago called Ankita, she had been volunteering with us for over 6 months and was on a temporary contract until the end of the academic year.

3. Activities

We started to increase our outings last year and managed to visit the Common twice in the Autumn term, collecting leaves in Animal group time again taking Karen with us as an extra helper and walking up to look at the bonfire before it was lit. We also managed to go to the Art show twice as due to Covid the show from July 2021 was postponed to September 2021 and the show from Summer 2022 went ahead as planned. We also loved going on a hunt for bluebells and badger setts in the spring term. The staff were delighted we could have a proper Christmas party with entertainment from Hartbeeps and for the summer Leavers party Dave the Disco entertained the children who were leaving to go to school.

We also resumed our half termly Mindfulness and Yoga sessions with Jo Clarke, and began dance/drama sessions with Gemma from Stageplus. The children really enjoy these extra-curricular sessions and we are pleased we can go back to doing things like this.

4.Administration

Woodlands is a pre-school for 2, 3 & 4 year old children. The running of it does not differ from a mainstream school - we have limited funding which has to be budgeted and spent wisely, we need to keep up to date with changes in education, attend training courses and meetings, keep policies and adhere to procedures that cover every aspect of school life. Until 2019, Woodlands was a committee run preschool, however the decision was made to become a CIO (Charitable Incorporated Organisation) with a board of trustees overseeing things as committees changed every year and it was felt the continuity of a board of trustees would be beneficial, which has definitely proved to be the case.

5.Parents

We are very lucky to have a lovely set of parents who are very supportive. They accompany us on our walks, attend meetings such as Parents Evenings and, of course, raise funds to help purchase new toys & equipment, repair our buildings and generally keep Woodlands ticking over! We are particularly grateful to our parents who give up their time to form the fundraising committee. We have had a small but extremely hard-working committee this year and want to say a very heartfelt thank you to all of them. They managed to raise some money by organising things like selling Christmas cards and arranging a sponsored bounce. We also managed to raise money at Downley day which also happened twice in 1 academic year due to covid restriction the previous year.

6. The future

For the last few years parents have been able to claim up to 30 hours of free childcare per week if they both work and meet certain criteria. We have been able to offer 27.5 hours of childcare for the last year. It was not financially viable for us to run a Friday afternoon session as there was not enough interest. In September 2022, due to an increase in demand, a decision was made to offer an afternoon session finishing at 2.30 This means that we now offer 29 hours per week. Due to staff childcare requirements we are not able to offer the full 30 hours funding as yet, still may change in the future.

Administrators report to AGM

For the year to the end of August 2022 we made a profit of £8,115.11. Our accounts have been audited by our accountant. This is less than the previous year as we previously had a number of grants and top up funding due to Covid-19 the year before. We have also had some large expenses this year such as the iPads needed for setting up Tapestry and also the barriers in the outside area to stop the children going around the side of the building. We are also finding that lots of equipment is needing to be replaced due to the age of things as the preschool has now been running for over 40 years

We are finding that we have more children requiring extra support so although we have had additional funding in the form of inclusion funding from Bucks County Council we have also seen increased staff costs to support this. Our staff costs have also increased due to increases in the minimum wage and the National Insurance increase.

Following our profitable year in 2020/21 we agreed with the Guide and Scout Centre to increase our rent as we had previously been paying a reduced rate so our rent cost increased for the last year.

Financial commitments continued in the form of Sage for payroll administration, an accounts package, Ofsted fees, DBS checks for existing and new staff members, training for staff, playground equipment inspections, membership of the Early Years Alliance as well as general everyday consumables and equipment and maintenance costs. With regards to our rent at the Guide and Scout Centre we started the year on a reduced rent rate which had previously been agreed, as we had such a profitable year the previous year we agreed with the Guides and Scouts to increase our hourly rate for this academic year

Main differences in income/expenditure from last year:

Chair of Trustees Report to AGM 6th October 2022

Good Evening. My name is Julia Rouse and I am the Chair of the Board of Trustees for the Woodland Pre-School. My involvement with Woodlands goes back a long way as my children came here and then I became the Early Years leader at Woodlands - a position I loved for the values Woodlands embodies and the reason I am still involved today!

Background to CIO

Woodlands officially registered as a Charitable Incorporated Organisation on 12th February 2019. Although it had operated as a registered charity for over 40 years, the change to CIO status gave the Woodland Pre-School its own legal identity and removed the liability on the individual committee members. The tenure of the elected governing body gives the pre-school stability and continuity.

The role of the trustees

So what do we do? Well, the trustees have the role of being "Guardians of Purpose” which means that we put the needs and best interests of Woodlands at the heart of our decisions. We have a duty to safeguard the charity's assets which include those that are physical, financial, and intangible such as it's reputation.

The continuation of the pandemic into the last academic year meant that the pre-school had to contend with interruptions, adapted ways of working and changes to the status quo we had previously taken for granted! Two years ago, the trustees were involved in the decision when to reopen Woodlands following the lockdown in March 2020 but there have been many other decisions to be made this year as the rules and government guidelines changed. All the relevant issues including the over-riding ones relating to everyone's health and safety, the advice from SAGE and the Government, were discussed at great length before deciding on an appropriate course of action. It is a testament to everyone involved in the process that the children have come through the ups & downs undeterred and eager to enjoy their time at Woodlands. No doubt there will be other decisions to be made in the future although we have to hope that they will not be quite as taxing as the last couple of years.

The Governing Body

The trustees are:

Angela Goodman - Angela's daughter Izzy was at Woodlands from 2018-19 during which time Angela was the treasurer on the Committee. Angela is a very experienced teacher in secondary education. Angela's second daughter, Anna, has just started at Woodlands. Angela is Vice-Chair of our committee.

Daniela Dina- Riain - Daniela has 2 children, the youngest Alexei was at Woodlands in 2018/19. Dani's interests centre on alternative therapies. She has already visited Woodlands this term to talk to the children about how nutritious colourful fruits and vegetables are for us!

Karen Pearson - Karen is the administrator at Woodlands. Karen's daughter Ellie was at Woodlands a few years ago and her son, Josh, was with us last year. He has now joined his sister at the Disraeli school.

Katy White - Katy has been the Early Years Lead Practitioner since April 2019. She was a primary school teacher for many years and brought her wealth of knowledge to the position. Katy has 2 daughters who came to Woodlands several years ago.

The Trustees

I should like to thank all my fellow trustees for their time and involvement in the discussions and sometimes challenging situations we have had to deal with this year. We are a small team and have

collectively supported the staff at Woodlands who worked fantastically hard to keep Woodlands going in the face of the problems that the pandemic has caused. We have pulled together and continue to hold high standards regarding safety in the light of the ongoing issues around Covid.

We are glad that life has returned to normal and hope that this situation that will continue in the coming years.

The Fund-raising Committee

Unfortunately, one of the consequences of the pandemic was that we were unable to organise the usual fund-raising activities this year. However, our thanks go to the elite team of Charlotte Gaggiano, Natalie Carlin, Sarah Cristinziano and Karen Pearson who organised the children's Christmas cards, the cash for clothes collection and a fancy dress day. In addition, Karen coordinated the sponsored bounce - she really is a super woman!!

The Staff

We have all had to face changes and new ways of continuing with our regular lives this year as Covid continued to disrupt schools, work & home life. At one point earlier this year most of the staff had succumbed to it but Woodlands remained open for the children. Social distancing, cleaning absolutely everything - both static equipment & moving children - working without parental involvement and volunteers, taking lateral flow tests regularly, carrying out ever changing directives from BCC & the Government were just some of the factors involved in keeping Woodlands running.

The trustees are so proud of the way Katy, Karen and the team have adapted to evolving scenarios with fortitude, commitment, and resilience. We know the extra hours that have been required to keep the pre-school open, evenings taken up with revised planning for the curriculum and meetings with the trustees all to ensure that the children are offered a brilliant learning experience. Our role as trustees has been to support you in the decision-making process and we hope that we have been diligent in this regard.

Knowing how caring, enthusiastic, resourceful, and dedicated the staff at Woodlands are, we are hopeful that the children at Woodlands will remember this time with nothing but happy memories!

We are pleased to report that Woodlands is in a sound financial position. The number of children attending is high with a waiting list for the coming terms. Visits outside have recommenced with parents once again able to accompany the children and it is heartening to know that life is returning to pre-pandemic normality. None of these things would have been possible without the tireless work carried out by Katy, Karen, Natalie, Bea, Farzana, Lisa, Fran, Shayle, Alison, Gemma, Sarah & Charlotte, and our thanks go to all the staff for their dedication to Woodlands.

On behalf of the trustees, parents, and children - the biggest thanks must go to Katy & Karen for their dedication, energy and amazing patience. It is because of their unstinting love for the children and their well-being that Woodlands continues to thrive. As trustees we are privileged to work with such amazing people, and we are rightly proud to be part of the Woodlands community.

Ofsted

After waiting for 4 years for Ofsted to arrive they finally appeared in March this year! Woodlands was well prepared for the inspection and the Inspector was pleased with our setting, the children's

behaviour, willingness to learn and their confidence. It takes a minor miracle to achieve an outstanding grade and we were all very happy to receive a Good judgement in all areas.

Tapestry

We were delighted to appoint a new Deputy Leader this year and Natalie Ellis started with us in April. She quickly became an integral part of the team, and we are so pleased that she brought with her the experience of working with Tapestry, a new way of recording the children's development and progress, which she will be delivering a talk on after the AGM.

Trustee positions

If anyone is interested in becoming a trustee and would like to know more about the role, please speak to one of the trustees after the meeting or contact us via the Woodlands email address. You may have a talent that will help us to ensure Woodlands continues to operate on a sound footing!

Fundraising Committee Report

Karen presented the fundraising committee report. Despite having a small team and there being some Covid restrictions in place they still managed to raise just over £2000, the details are included in the appendix

AOB

No further business was brought to the meeting

Appendix

  1. Audited Accounts

  2. Fundraising report

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlnerfs Report Report to the trustee•l mombers of Tho Woodi4nd P18¥S¢hool IDownlgyl CIO On accounts for tho year ended 31•t August 2022 Charity no Ilf any) 1181991 Set out on pag•s 1to10 I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the period ended 31•t August 2022 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Ad 2011 Ilhe Act.). I report in resped of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination, I have followed all the applicable D1￿ctionS given by the Charity Commission under section 145(5)(b) of the Act. Responslbilities and basls of report Independent examinerfs Ststsment I have completed my examination. I confim that no material matter8 hav8 come to my attention in connedion with the examination which gives me cause to believe that in, any material respe¢t.' the accounling records were not kept in accordance with section 130 of the Charities Act. or the acxounts did not a¢cord with the accounting records., or the accounts did not Comply with the applicable requirements conceming the fonn and content of accounts set oul in the Charities (Accounts and Reporls) Regulations 2008 other than any requirement that the ac¢ounts give a Iru8 and fairf view which is not a matter considered as part of an independent examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Y61(oIzoLL Slgned: Dats: Name: Marina Legge Relevant professional qualificatlon(s) or body Ilf any): ACCA Address: G02 Terriers House, Amersham Road High Wycombe Bucks HP13 5AJ

CHARITY COMMISSION FOR ENGLAND ANO WALES The cio Ch?. 1181991 Annual accounts for the To eriod P¢nod $tart dal• 0110912021 dai 31108r2022 Section A Statement of financial activities RMtrbet•d Unr••trlct•d Incom• fund• fund• R•¢omm6nded cat•gorf•8 by •ctl¥lty Endowm•nt fund• Prfor y•ar fund• Totsl fund• Incomlng mourcos (Note 3) F01 F02 F03 F04 F05 Incom• and •ndowm•nt• from.. OoMIwJThi and l•qaci•i Ch•iii•blo •diwli 1,029 127,960 1.029 127.960 S02 S03 116428 In¥Mim•nli 20 2,733 20 $05 Olh•r Total R•source8 exponded (Notg 6) Exp•ndltur• on: R•iwno chInt•b￿ •ClNbl 8•p4r•t• rn•t•rtd ol•yp• Olhef Total S07 131.742 131.742 121,246 545 123 081 545 123.081 192 10S494 $10 si? 123,626 123.626 105.686 Net In¢omel{expondlture) b•foro I￿••tMent galnslllos8081 $13 8,118 8.116 15.560 814 Net Incomellexpendlturn} Extraordlnary Items Transfers between fund8 Other r¢cognl8od galn81110880•}: sis 8,116 8,116 15.560 810 $17 G•in* •nd ¢n f•Y•luBith olfix•d ch•ntyi Sl8 $19 N•t movement In funds 8.116 Re¢onclllatlon of funds.. Toial funds b￿￿9h1 I0￿0rd 621 32.757 40.873 17.197 32.757 Total funds carrled fonvard S22 40.873

Section B Balance sheet Re8trl¢ted Income funds Unre8trlcted funds Endowment Totsl Ihls funds year Total148t year Fixed assets Intangible assets Tangible assets Heritsge assets Investments F01 F02 F03 F04 F05 {Note 15) (Note 141 (Note 161 {Note 171 Total fixed assets B01 B02 B04 BOS Current assets Stocks (Note 181 Debtors (Note 191 Investments (Note 17.4) Cash at bank and in hand (Note 241 Total current ass¢ts B06 808 6,93 86,9 76,034 76,034 B10 86,931 Creditors: amounts falling due within one year {Note 20) 811 14,360 14,360 11,579 Net current asset￿{lIabIlitles) B12 72,5 72,57 64,455 Total assets less Current liabilities B13 64,455 Creditors: amounts falling due after one year (Note 201 Provisions for Ilabilities B14 B15 Total net assets or liabilitles Funds of the Charity Endowment funds (Note 27) Restricted income fund$ (Nottr 271 Unrestricted funds Revaluation reserve 816 72.571 72,571 64.455 B17 818 B19 72,571 72,571 64,455 B20 Total funds B21 72.57 ,571 64.455 Signed by one or Iruslees on behalf of all the trustee5 Dale of approval ddlmm Signature Print Name CC17a (Excell 0611012022

Section C Notos to the accounts (conti Note 3 Analy$ls of InGom8 RMtrl¢tsd Unro•trki•d Iffl¢oM• lundi fund• Endowm•nt fund• Tot41 fund• Prlor y•4r Anal 818 Don•tlon• Ind l•g8cl••: Donation$ and Gift Aid acies Goneral grants prOv￿•d by gov8mmenUolher chariti88 Membtsrship subscription$ 8nd $pon•¢rship8 which are in $ubstance donationi 689 340 689 340 478 Oonatèd Olh•r oods. laclliiva$ ond soryiG•$ Total 1,029 1.029 2,149 Ch4rltsbl• •¢tivltle•'. Fgès Unifonr $9185 Commi$•ion Olhor 126625 679 12e.625 79 115890 436 40 62 116428 $87 127,960 $87 127.960 Totsl other tr•dlng •¢t1vI￿a•. Other Total Incomè Irom Invo8tm•nts: Iniere51 income Dlvidend income Rent81 and ki$ln Othtr 20 20 income Totsl 20 20 S•par•t• mit•rlal Item of In¢om•'. Fundraisin •ctivit￿& Total 2,733 2.733 2.564 Convorslon of andowmont fundi into Income Gain on disposal al & tsngible fix•d Is￿1 held for chari '$ own use Gain on di5P05al of a programme rel¥l•d investment Royalties frem the exploii#lion of intelkdual hts other Total TOTAL INCOME 131742 131742 121 148 Oth•r Inf0m￿tIOn. All In¢om• In ¢h• prlor y••T wa• unr•$trl¢ted •x¢•pt for: Iplguo provldo d•lcrtp￿tsn and •mountsl Wh6r• any endowmentlund18 ¢onvgrt¢d Into Incom• In th• r•porUnB p•rfodb please glv• th? r•aBa forth¢ convov810n. Wh•r• •ny •ndowmontfumd l• ¢onvort•d Into Incomè In the prfor pertod, p1•4•9 gfv• tho wson lor tho conv•rnlon. Wlthln th• Incoma Itoms abova thg foll￿n9 ltsmB ar• materlal.. Ipl•••e dlsclo$o the nature. •mount and any prlor y••r •mountsl CC178 IExr*ll 0611012022

Section C Notes to the accounts Note 10 Detslls of certaln itsms of expendlture 10.1 Faos for oxamlnavon of the a¢¢ounts Please provide d•t8lls of th• •mount pald foranyst•tutory oxternalJ¢nrtlny of accounts and oth8r servlce$ pmvlded by your Independent examlner. Ifnothlng was paid pl￿8 wter'o. In the 4ppropriat• box(esJ. Thls y•ar Last yo•r Ind•pond•nt 6￿mIne￿$ tses 60 Assurance •orvic•i oth•r than audlt or Ind•p•ndent examlnatlon Tax advlsory f•• Oth8r feès (for oxampl•.' flnanclal •dvlc•. ¢onsult*ncy, accountancy ••vilcM} pald to the Ind•pgndont examlner CC17• IE￿1> 08110r2022

Section C Notes to the accounts (conti Note11 Pald employees Please complete this note if the charity has any employees. 11.1 stsff Costs Thls year Last year Salaries and wages Social securlty costs Penslon costs {defined Contrlbutlon scheme) Other employee benefits 96,042 3,808 2.634 83.889 3,473 2,100 Totsl staff costs 102,484 89.462 Thls year: Please provide detalls of expenditure on staff worklng for the charlty whose contracts are with and are pald by a related party Last year: Please provlde detslls of expendlture on staff worklng for the charity whose contracts are wlth and are pald by a related party Please glve detalls of the number of employees whose total employee beneflts (excludlng employer pension costs) fell withln each band of £10,000 from £60,000 upwards. M there are no such transactlons, please enter Yrue, In the box provlded. No employees recelved employee benefits lexcludlng employer penslon costs) for the reportlng perlod of more than £60,000 Band Nurnber of em Th18 yoar lo ees Last year £60,000 to £69.999 £70,000 to £79,999 £80,000 to £89,999 £90,000 to £99,999 £100,000 to £109,999 Thls ear Last ear Please provlde the total amount pald to key management personnel {Includes trustees and senlor management) for thelr 8etvlces to the charlty. For speclflc amounts pald to trustees, see Noto 28. CC17a (Excel) 0611012022

This year Number Last year Number 11.2 Average head count In the year The parts of the charity In which the employees work Total 11.3 Ex-gratla payments to employees and others (excluding trustees) Please complete if an ex-gratia payment Is made. Please explaln the nature of the payment This year Last year Please state the legal authority or reason for maklng the payment Thls year Last year This year Last year Please stste the amount of the payment (or value of any waiver of a right to an asset) CC178 (Excell 0611012022

11.4 Redundancy payments Please complete if any redundancy or temiination payment is made in the perlod. This year Last year Total amount of payment The nature of the payment (cash, asset etc.) Thls year Last year The extent of redundancy funding at the balance sheet date Please state the accounting policy for any redundancy or termlnation payments CC17a {Excell 0611 or2022

Section C Notes to the accounts Icontl Note 20 Credltors and accruals Please complete thls note rf the charfty has any cr8ditots or accruats. 20.1 Analys1$ of credltorn Amounts falllng due within one year Thls year Last year Amounts falllng duo after more than one year This year Last year Accruals for grants payable Bank loans and overdrafts Trado ¢redltors Payments received on account for contra¢ts or performance-related grants A¢crual8 and deferred Income Taxatlon and 80cial securlty Other creditor8 14,360 11.579 Total 20.2 Deferred income Please complete this note 11 the chorlty has def•rr•d incomè. This ear Monies rèeelved from local authorfty in August for the Autumn temi startlng in September Last ear Monles received from local authorlty In August for the Autumn term startlng in September Please explaln the reasons why Income Is deferrod. Movgm•nt in deferred Income account Thls year Last yeaT Balance at the start of the reporting period Amounts added in ¢urrent pgriod Amounts released to Incomo from previous pertods Balance at the end of the reportlng pfrrlod 11.579 14,360 11.579 14.360 11.579 11.579 CC17a IEx¢ell (W1012022

Seclion C Note5 to the accouiils Not• 24 C•h It b•nk #nd In h•nd Thh ymr short t•rm c••h In¥￿tmo￿￿ Il•J• th•n 3 month• maiurlty d•t•l Short t•rm Il•po•lts Cash it b•nk •nd Oth•r Totsl 86,931 76,034 otJ10ft022 CC171 IEx¢l

111111111111 111111111111 1111111111 1111111111 111111111111 Illllllllll

Treasurer’s Report

September 2021- August 2022

Bank Balance as at 1[st] September 2021 from previous years committee £3155.59

Funds raised from: Income Expenditure Profit/Loss
Sponsored Bounce £672.00 £0.00 £672.00
Downley Day £773.20 £12.46 £760.74
Christmas Cards £138.00 £114.11 £23.89
Christimas Party £0.00 £230.00 -£230.00
Leavers Party £0.00 £150.00 -£150.00
Fancy dress donations £40.00 £0.00 £40.00
Wycombe Lotto £189.00 £0.00 £189.00
Amazon £91.87 £0.00 £91.87
Your School Lottery £340.20 £0.00 £340.20
Easy fundraising £200.40 £0.00 £200.40
Cash 4 Clothes £124.50 £0.00 £124.50
Bank Charges £0.00 £38.44 -£38.44
Misc £164.00 £0.00 £164.00
Total £2,733.17 £545.01 £2,188.16

Balance in bank as at 31[st] August 2022: £5,344.06