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2024-07-31-accounts

ITC Tamil Centre CIO Charity Registration Number: 1181972

Trustees' Annual Report for the period ending 31 July2024.

Trustees' Report

The Trustees of ITC Tamil Centre CIO were elected at the AGM held on 1 July 2023.

Mr Maheswaran Shankar - Chair Dr Seevaratnam Jegandan - Secretary Mr Arumugam Gangeswaran - Treasurer Mr Karthi Kumar Kuppuswamy Mr Kanagasabai Ilankovan Mr Naganathan Nagendra

Dr. Vivekanandan Ponnampalam

Mr Balasingham Ravindran

Mr.Sinnathamby Velkrishna

Mr. Yogarajah Jayakanth

Mr. Nagamany Veerasingham Kuralarasu

Mr. Ramanan Mangalajeyanathan

Mr. Rajendram Balendran

Structure, governance and management

The governing document of the charity by way of a Charitable Incorporated Organisation (CIO) is a Constitution based on the charity commission’s Association Model adopted on 09 February 2019. The registration number is 1181972.

Trustees are appointed annually at the Annual General Meeting.

Membership of the charity is open to any individual, a corporate body or organisation Interested in furthering the purposes and objects of the charity.

ITC Tamil Centre CIO Charity Registration Number: 1181972

Trustees' Annual Report for the period ending 31 July 2024

The governance of the organisation is vested in a board of trustees. It has overall responsibility for management, policy, forward planning, finance, quality, monitoring and evaluation. The operation of activities are delegated to admin staff and teachers who work on a part time basis.

Induction and Training of Trustees

Induction and training of trustees is covered as presentations at the Trustee Board meetings. The new trustees normally receive their induction at the first meeting of the financial year. The policies and procedures are reviewed on a rolling program basis at the Trustee board meetings. Governance training for the trustees is organized on a need basis.

Risks and Internal Control

The Trustees have overall responsibility for ensuring that ITC Tamil Centre has appropriate systems of control, both financial and operational. These systems are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. During the Period, the Trustees continued to review the major financial and operational risks facing ITC Tamil Centre and continue to monitor on a regular basis the implementation of any changes necessary to ensure that, as far as is reasonable, controls are in place to protect the organisation, its members, those working for it, the general public and other stakeholders.

Strategic Development

ITC Tamil Centre operates within a strategic framework in order to meet the objectives. The current business plan prepared with wider consultation with stake holders in 2017 was reviewed and updated in 2019.

The key issues identified to tackle as priorities are:

ITC Tamil centre has Financial Control policy, Reserve Policy, Equal Opportunity Policy, Child Safe Guarding Policy, Health and Safety policy in place which are reviewed annually.

As a community organisation, it is vital ITC Tamil centre continues to represent the communities it serves, at all levels, and remains relevant and connected to the wider borough of Kingston upon Thames.

ITC Tamil Centre CIO Charity Registration Number: 1181972 Trustees' Annual Report for the period ending 31 July 2024

ITC Tamil centre works in collaboration with other strategic organisations within the Borough including Kingston Racial and Equalities Council, Kingston Voluntary Action and Global Arts Kingston.

ITC Tamil Centre also partners in joint activities with the local authority and other community organisations.

Objectives and activities

The objects of the charity set out in the governing document are for public benefit, by way of education of the public, and in particular young people, within the Royal Borough of Kingston Upon Thames and its environs, in Tamil culture and its language, arts and heritage by the provision and co-ordination of workshops, courses, events and language classes.

The provision of the above facilities is in the interest of social welfare for recreation or other leisure time occupation of individuals by reason of their youth, age, infirmity, disability, poverty or social and economic circumstances with the object of improving their lives. We are grateful for the many hours volunteers, including member volunteers, have spent in successfully carrying out the above activities.

In order to achieve these objectives ITC Tamil centre organises the following main areas of work in furtherance of its public benefit duties:

Kingston Tamil School

For the public benefit to advance education and culture through classes in Tamil language, music, dance, celebration of cultural and all faith festivals

ITC Fine Arts

For the public benefit to advance performing arts through provision of workshops in music dance and theatre productions

ITC Youth Sports Club

For the public benefit to provide recreational activities through coaching and events in a variety of youth and sporting activities

Kingston Community Centre

For the public benefit to provide welfare activities, advice and information for adults

ITC Tamil Centre CIO Charity Registration Number: 1181972 Trustees' Annual Report for the period ending 31 July 2024

Achievements and performance

Between April 2023 and July 2024 ITC Tamil Centre has worked and executed the following activities:

Our events:

The events listed below are those we organise annually which are key to advance and educate the public in our rich culture and traditions by encouraging our students to showcase what they have learnt in a classroom environment. They are well attended by parents, friends and local diverse communities. Other local community/cultural organisations are invited to attend and learn about our traditions and culture. The events are free of charge and a small fee is charged for some events to cover the cost.

– 37[th] Anniversary Cultural Evening 1 April 2023

The anniversary cultural show was organised on 1 April 2023. The performances were given by our Tamil School students who have been attending regular classes throughout the year. The items performed were traditional dramas, speeches, poetry readings, storytelling, vocal, instrumental music, Bharatha Natyam dance and traditional tales presented as a puppet show. This programme was held at Tolworth Girls’ school large hall. Sir Ed Davey MP for Kingston and Surbiton, Cllr M.Yoganathan Mayor of RBK, Mr.John Azah CEO of Kingston Race and Equalities Council and Parents and local residents from diverse communities also attended.

ITC Tamil Centre CIO

Charity Registration Number: 1181972 Trustees' Annual Report for the period ending 31 July 2024

- Sports day 8 July 2023

Although we are a cultural organisation, yet we still encourage our students to be physically active and fit. Our annul sports day was organised on 8 July 2023 at the sports ground in Tolworth Girls School to give them that opportunity to participate in sports activities. It was a competitive event between three inter-houses and is contested in athletics, football and netball. It is the first outdoor event for many of our students. They thoroughly enjoyed the participation in athletic and fun races.

New Arts class for students - 7 October 2023

Kingston Tamil school started classes in painting arts due to popular demand. The class started with five students but has grown into double figures at 11 students.

– Medical camp 4 November 2023

ITC community Centre organised this free medical camp for parents and children. GP’s and Dentists conducted a well being session with medical check-up including dentist and wellbeing advice session. We are grateful foe few of our old students who are in medical profession provided their services.

Annual Innovation Talent show and Deepavali Celebration -18 November 2023

Our programme titled ‘Innovations’ which showcases and educates the public in traditional classic Fine Arts was held at Tolworth Girls School to coincide with Diwali celebration. It was an event filled with music, dance and orchestra performed by students and budding artistes. Other communities and organisations were also invited to showcase their cultures. This year it was a talent show to encourage competitive participation and spotting talents within the community. Many students showed their talents in music, Dance and instruments.

Navarathiri - 21 October 2023

In tradition with our culture, we celebrated this ‘festival of nine nights’ on Saturday, 21 October 2023 on the sixth day of Navarathri. All performances are given by our Tamil School students and with the support of our teachers. The traditional Navarathri food is also served as part of the celebrations. This event was well attended by all communities.

– Estate planning 2 December 2023

ITC community Centre organised this free estate planning seminar for parents and children. Free estate planning seminar advice session about will writing and financial estate planning. We are grateful for old student who is a practicing legal professional for providing their services.

Christmas celebrations - 9 December 2023:

ITC has an equal opportunity policy to embrace and respect all cultures and faiths. This programme was organised during the day mainly for the children and parents to reflect the spirit and traditions of Christmas. Children performed nativity plays, songs and talks about Christmas. Father Christmas also joined and gave presents to the children.

Sports Awards Night - 9 December 2023:

The netball / football players who participated and performed well in tournaments with other organisations were awarded trophies and certificates for their performances. This is to award the winners and motivate them to perform better.

- Thai Pongal 20 January 2024

Organised during the day at our school – nearest Saturday to the Thai Pongal day. Children are encouraged to learn about this auspicious festival and participate in related activities. We hold drawing competition for our school children, to bring out their imagination about the purpose of and how the Pongal celebration is carried out. Further we exhibit how a typical Pongal would be celebrated with a display with “Kolam, Pot, etc”. We end the day with serving the traditional 'Thai Pongal Pukkai” and other short-eats “Vadai, Kadali” etc. Parents of students and local residents from various communities attend and enjoy the traditions.

– Kingston Heritage Festival 2024 21 January 2024

ITC Tamil Centre’s object is education of the public in Tamil culture and its language, arts and heritage. Kingston Heritage group organised a Tamil Heritage festival to celebrate Thai Pongal (Harvest festival) and the heritage month on 21st January 2024. It is a collaborative event of Community Centre for Development and the Tamil Schools including Kingston Tamil School with Kingston Council. It was a successful event held in the Jubilee square in New Malden with Tamil traditional music, dance and heritage exhibition.

– Medical camp 1 February 2024

ITC community Centre organised this free seminar for parents and children about the importance of winter vaccine presented by medical staff associated with NHS.

– 38[th] Anniversary Cultural Evening 24 February 2024

The anniversary cultural show was organised on 24 February 2024. The performances were given by our Tamil School students who have been attending regular classes throughout the year. The items performed were traditional dramas, speeches, poetry readings, storytelling, vocal, instrumental music, Bharatha Natyam dance and traditional tales presented as a puppet show. This programme was held at Tolworth Girls’ school large hall. Sir Ed Davey MP for Kingston and Surbiton, Mr.John Azah CEO of Kingston Race and Equalities Council and Parents and local residents from diverse communities also attended.

Sports day - 22 June 2024

Although we are a cultural organisation, yet we still encourage our students to be physically active and fit. Our annul sports day was organised on 22 June 2024 at the sports ground in Tolworth Girls School to give them that opportunity to participate in sports activities. It was a competitive event between three inter-houses and is contested in athletics, football and netball. It is the first outdoor event for many of our students. They thoroughly enjoyed the participation in athletic and fun races.

ITC Tamil Centre CIO Charity Registration Number: 1181972

Trustees' Annual Report for the period ending 31 July 2024

Financial review

As at 31 July 2024 the cash at bank was £51k in Unrestricted Funds. The funds are held to cover ongoing operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur in line with the reserve policy.

Reserves Policy

The main aim of the Trustees is to ensure that ITC Tamil Centre holds adequate reserves for working capital purposes and has sufficient funds to meet contractual liabilities and winding down costs, were the organisation to close. This includes redundancy pay, were there to be any employees, amounts due to creditors and commitments under contracts.

In addition to the contingency reserve, the current general unrestricted will be used for administration and running costs, as well as fundraising and project planning.

The main sources of income for the period ended 31 July 2024 has been tuition fees, and fund raising events.

The Trustees declare that they have approved the above Trustees' report.

ITC Tamil Centre CIO Registered charity No. 1181972 Registered office: 20 Beechcroft Avenue

New Malden Surrey KT3 3EG

Mr Maheswaran Shankar Chairman

ITC Tamil Centre CIO Tru5tees' Annual Report forthe year onded 31 July 2024 Registered charity number 1181972 8alan¢e Sheel 35 at 31 July 2024 Z4 1,023 Toi furbds fvnds Flx•d 456•ts 758 Cyirehi ass•ts Sto<k 575 1,089 4.583 46,384 Iso Debtors Cash at bank Cash In h•nd Totl turvent 50,644 939 55.1)58 less.. Curr•nt M•bllltl•s Trade creditors- arnounts fallini due withm oTheye•i Attruéd expenses Tot•1 cumi Iwts"Im•s 4.047 2.790 4,589 1,479 4W47 N•¢ ¢urr•nt •M•ts 51.011 44.827 Total assets Sl,617 45.585 Ch•rtty'% Funds.. De￿in•led Sped•l pulpD￿ fuhd Balance bioughi lorward frorn Last Year I1•¢•￿d for the perSod to 31 Maith 2021 2,195 2,195 ?50 1945 2.945 Unr•Jlrld•d funds O•lance brouqht forward from Last Ytr Add.. Cammunlty centre 8alance 8IF Surplu5 for the period to 31 Julv 2024 42.640 37.204 1,669 3,767 42,640 6.032 4B,672 Totsl UThrestrlrted Funds 51.617 45.58S As statod in the Tru5tées' R@port, ITC Tarnil Centr? CIO was règistered as limited cornpaTry wlth Campanies H{￿se. re¢istration number 4217416. The assets and liabllltles of rhe £ompany wère traThslerred to the ch3rlty whlch r¥lsteied with the Charity Cofflrnsssion on 11 Febru•ry 2019. For ihe year tndtd 31 July 2024 the charlty dld #ot ha¥e any Restfkted or Endowed lunds 8nd JPPToved by Trust Board on 24 th A￿￿5t 2024. 51Rned on behalf Df all the Trustees.. Mr Maheswaran 5haThkir Chairrnan Mr ArumuÉam Ganceswari Treasurer Date..

ITC Tamil Centre CIO Trustees. Annual Report for the year ended 31 July 2024 Reglstered charity number 1181972 statement of Financial Actlvltles the year ended 31 Jtsly 2024 2,023 Totsl Total funds Inwme Doiialion5 3,780 2.970 Membe15hip subscriptMs Administrative Contribution T￿lOn, TraiTrln& and matth f•$ Plet Ball 3.8SO 610 29.121 15.734 5.681 s.uJ¥ 6.292 355 18,494 Sport5 Da¥ sports f4i#ht Cultural Show Yoga Class Il+ClasS 2.595 I,¥SS 7.247 250 239 Talent show 821 880 Fire•rts clas￿ Rent ro(l¥•d Hall Hire 3.871 690 1,667 1,1 Web Advert Rciwd Interest 135 Exarn• Fees Other In¢ome Total IDMm 3.083 1,367 77.110 134 41.239 Exp•ndbtUTe Venue hire •nd rentl Culrural Show exp•nxs Net B•ll ENpehses Sporis Dav Sport5 Niiht Talent Show èt)d other expen5•5 Teachina and coèchihi costs Sundrv St4tionerv MIc¥050ft Miini•nan£e Insurance Exame Fee5 Crd Charges DeprEtiatiL Bad debt written off Adfninistiation Toial emp•nd￿re N•t IntomÈ lorthq p•rfod to31 Jufy 2014 Unrestricted hjnds blfd Add.. Community centre Balance BIF Utyre5trlcted lunds canled fLYward as t31 July 2024 20.628 3,651 IS.295 4,665 1.256 169 10.375 3,993 2,161 1.493 538 14521 1554 199 11,324 204 SSU 699 3,883 393 152 679 190 1.225 1,337 71.177 4,619 1,897 37A72 6,031 42.610 3.767 37.204 1,669 42,640 48.672

ITC Tamil Centre CIO Trust06s' Annual Report for the year ended 31 July 2024 Registered charity nurnber 1181972 Balance Sheet as at 31 July 2024 2.024 Totsl 2.023 Totsl lunds lunds Flxad awts 6( 758 Curreht •ssets Stock 0•6tor¥ Cash at bank $75 1,089 4,583 46,384 Iso 50,644 939 Cash In hand Total turr•nt •M•ts 55.058 52,206 less.. Current lablllll•s Trade CTeditois- arnount5 I￿•￿8 due within on• y••v Ac¢rued Èxpénses Toul <urr•ni Iwbilm•s 4.047 4.589 7.J79 N•1 ¢llTl•lIt •ss•ty 51.011 44.827 Tot•1 •u•ts Sl.617 45.565 Ch•rtty's Fun05: D￿Inated Spetl•l purp￿$ furHI 8a￿anCe bfDU8ht forward frorn Last Ye•r Il•¢•+ved for the perlod ro 31 March 2021 2.195 750 2,195 750 1.94S alance brouiht lorwèrd from Last Year Add.. Community centre Balance BIF Surplus for the perlod to 31 luly 2024 42.640 37.204 1,669 3,767 42.610 6.032 48.672 Total UnrestFlrted Funds 51,617 45,585 As 5tat•d in the Trust@es' Report, ITC Tarnil Centr• CIO was previously registered a% Iimired company ￿th Compa￿leS Htyjse. veeistratiofi numbEr 4217416. The assets a#d liabilitles of the cornpany were traDslerred io the tharlty whlch was re￿$teled vAth the Charity C¢wnrnis*on on 11 February 2019. For the year eTrded JI July 2024 the cb?riry dld noi have any fl￿1￿1ed or Endowed lunds and approved by Trust Board on 24 th Au4U5t 2014. ned on behall of all iht Trustets.. Mr Maheswaran Shankar Chairrnan r Arumueam Gar4eswaran Treasurer Date..

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trustees ITC TAMIL CENTRE On accounts for the year ended 31.07.2024 Charity no (if any) 1181972 Set out on pages I report to the trustees on my examination of the accounts of the above harily (°the Trust.) for the year ended Responsibilities and basis of report As Ihe charity's trustees. you are responsible for the preparation of the aGGounls in accordance with the requirements of tha Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts Garried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Acl. Independent tThe charity's gross income exceeded £250,000 and l am qLJalified lo examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll Delete I l if not applicable. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kapt in accordance with section 130 of thè Charities Act-, or the accounts did not accord with the accounting reGords- or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (A¢¢ounts and Reports} Regulations 2008 other than any requirement that Ihe accounts give a 'true and fair, view which is not a matter onsidered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which atténtion should be drawn in this report in order to enable a proper understanding of the a¢¢ounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 29.08.2024 Name: Saranraj Sivasubramaniam Relevant professional qualification{s) or body ACCA IER Oct 2018

(if any): Address: Flat- 49, Waddon House, 283 Slafford Road Wallington CRO 4FA Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018