AREA 43 ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 CHARITY COMMISSION NUMBER 1181959 AREA 43 TRUSTEES, REPORT Governallce The Board of Trustees met fonnally four limes.. Board meetings in May, August, Nov and Febrnary Aft¢r the February meetin& Geoff Jones resigned from his posltion as Chair and Trustee in February 2024. It is important to acknowledge the time And commitment he gave to Area 43 and thank him for that service. Over the past year, the board have approved the following: Moving current accounts to CAF Bank (Chwity Aid Foundation Bank). Liquidating the investment portfolio in order to use th¢ monies for the purposes of the charity. Part is now used as cash reserve for the day-to-day op¢ratioiial cost of ihe orgaiiisation and the rest is being used to pui'chase and renovate a property in Lampeter which will opcn AS a Safe Spacc following tl)¢ model used h¢r¢ in Depot and run by Stage Goat. Reviewed and approved all policies. Worked with the SLT to help develop tli¢ Strategy for the next 5 years. Agreed to fund a Iiew website to truly reflect Area 43 as it is now and what it will be in the fu- ture. Servlces There yr¢ 3 main aspecls to the services that Area 43 provide.. Counselling, Depot and the Saf¢ Space Partnership. Counselling is hugely iinportant and has a very significant iJnpa¢t on young people. In the last year, 49 counsellors (and 4 trainees) in 24 secondary schools across Carniarthenshire, Pembrokeshire and Powys have supported 2,513 childrcn delivering 15,677 sessions. Outside of schools, another 336 young people have Iiad 2,267 sessions from a further 8 counsellors (and 2 trainees). In addition to this, counselling is offered to childr¢n in 170 primary schools across Carniarthenshire and Powys. Our counselling services are delivered via contracts with Camiarthenshir¢ County Council, Powys County Council, Hywel Dda University Health Board and Ysgol Bro Preseli. Depot continues to blossom and provide a positive service to the young people from Cardigan and surrounding areas. Depot is a S (Safe Spa¢¢ to Speak- Safle Saff i Siarad) endorsed Safe Space and the team of Support Workers actively engage with the young people giving the appropriate support and guidance that is relevant for each and every individual. There have been ovcr l 0,000 visits to Depot in the last y¢ar. All Support Workers now compl¢t¢ the Youth Worker Level 3 Qualification as well as compreh¢Dsive in-hous¢ training. Depot is supported through fvnding from the Lottery Community Fund. Within Depot, there is also the Barista programme, In this last year, there have been 48 individuals taking up placements. Of the 35 that have completed the programmo 22 have found employment andlor are in ¢ducationltraining following the support given. The barista project is supported by fimding from the UK Governments Shared Prosp¢rity Fund managed by Ceredigion County Council. Dq)ot received fvnding to upgrdde its activity space froln the Office of the Police and Crime Cominissioner for Dyf¢d Powys. The Safe Space Partnershlp has continued to gather momentum. Following last year's AGM'S presentation about how the Youth Management Committee, S was fornied, they have purchased, fitted out and, in July, launched Feelz on Wlieelz, a purpose-built van taking a pop-up Safe Space to communities across the Ceredi8ion. As lead partner, Area 43 delivers the servic¢ and, so f&r, th¢y have b¢¢n in Aberystwyth, Abetporth, N¢wquay, Lampeler and Felin Fach. Every interaction they hav demonstrates how Safe Spaces are vital to young people ¢verywhere regardless of where they live. F¢¢lz on Weelz artd s3 are supported througli the Mind OUT Future Fund managed by the Lott¢ry Community Fund. The trustees present their report and accounts for thc ycar ended 31 March 2024. eof overnin Constitution document How is the charl constltutedg Charitable incoryorated organisation Trustee seleetfion methods Via election at AGM aiid by Trustee ¢o-option Approved by the trustees on and signed on their behalf by: RACHEL I ROUP (NAME) (TRUSTEE) (SIGNATUR INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AREA 43 I report on the accounts of the Trust for the year ended 31 Mawh 2024. which are set out on pages 5 10 io. Res ective res onsibilities of trustee$ and examiner The charily's trustees aTe responsible for the preparalion of ihe accounts. The charity's trustees consider ihal an audil is nol required for this year under s¢clion 144 of the Charilies Acl 2011 {"Ihe Cliarities Act") and that an independenl examination is needed. It is my responsibility lo: ¢xamine the accounts under section 145 of the Charitie5 Act, to follow the procedures laid aowii in the bTreneral DirLCtions byiv¢n by ihe Charity Commission (under section 145(5)(b) of the Charities Act, and to stale whether particular matters have come to my attention. Basis of inde endent examincr'5 re My examination was carried out in accordance with the General Directions &)iven by the Charily Cominission. An examination includes a review of the avcountingi records kept by the charity and a comparison of the accounts presented with tliose records. It also includes consideration of any unusual ileins or disclosures in the accounts and seekinbj explanalioiis from the Irltstees coiicemingJ any such matters. Th¢ procL¥dures undertaken do not provide all the evidence that would be required in an audit and consequ¢ntly no opinion is giiven as to wheih¢r the accounts presenl a 'true and fair, view and the report is limited lo those matt¢rs set out in the slatcmenl below. Inde endenl cxaminLf'8 Statement In connection with my exaininalion, no malter has come lo my attention., l ) whicli gives me r¢asonable cause to believe that in any material respect the requirements * to keep accounting records in accordance with seclioi) 1.30 of the Charities Act; and * lo prepare account5 which accord with the accouiiting records and comply with th¢ accounting requirement8 of the Charitt¢s Act have not been met. or 2) to which, in my opinion, atteiition should be drawn in order to enable a proper understanding of the accounts to be reaLh¢d. DATE..... D M B DAVIES LIMITED Accountanls Broyan House Priory Street CARDIGAN Ceredi&?ion SA43 1 BZ AREA 43 SIGNIFICANT INFORMATION The organisation was established under a trust deed dated 26 June 1996 (and subsequently converted to a CIO in F¢bruary 2019) in order to promote the benefit of th¢ young inhabitants of Cardigan and the surrounding area aged predoniinately 16 to 25, without distinction of gender, sexual orienlalion, religion or otlier opinions by the provision of facilities to advance education and provide faciliti¢5 in the interests of healtli and social welfare, counselling and advice. recreation and leisure time owupatioii. OFFICERS: Chairmanrfrust¢e: Racliel Troup Sccretar ITru5tee.' Jaqui Lyne (Resigned 14 November 2023) TRUSTEE Alan Lewis Mark Taylor Robert Gce Rachel Troup Karri Leadbettcr Aldstair Wakeley Tracey O'Grady Sophie-may Lewis (Resigned 14 Novembei 2023) (Appoinled 15 ' Novernber 2022) (Appointed 14 ' Nov¢rnber 2023) (Appointcd 14 Novcmber 2023) (Appointed 14, November 2023) ADVISERS Bankers: Barclays Bank Plc, Cardigan Business Ceiitre, Ceredigion Group of Branches, PO Box 16, Cardigan, Ceredigion. SA43 ILR, Accountants: D M B Davies Limited, Broyan House, Priory Street, Cardigan, SA43 1 BZ. Solicitors: Colin Taylor, Solicitor, Bingham Hous4 Pendre, Cardi&ian, Ceredigion, SA43 IJU. Office: 35 PeDdr4 Cardigan, SA43 1 JS. Tele hone. 01239 614566. AREA 43 TRUSTEES, RESPONSIBILITY FOR THE ACCOUNTS Charity Law requires the trustees to prepare stat¢m¢nts of account for each financial year which give a trne and fair vi¢w of the state of affairs of the charity and of its incoming resources and application of resources for tliat period. In preparing those financial stat¢inents, tl)e trustees are required to.. select suitable accounting policies and apply them consistently. make judgem¢nts and estimates that are reasonable aiid prudent. prepare the financial stdtenients on the going concern busis unless it is inappropriate to presume that the charity will continu¢ in operation. * to value assets and liabilities in accordai)ce with the Statement of Recommended Practice Accounting by Cl)arities, The trustees are responsible for keepÈng proper accounting records which ar¢ sufficient to show and explain the charity's transactions aiid to disclo.8e wilh Teasonable accuracy at any time the financial positioii uf the organisation, and to ciiabl¢ th¢in to ensurc that any statements of account Cotnply with tl)e rcquirein¢nts of tliL Charitics Act 2011, They are also rL'sponsible for safeguarding the assets of the charity and hence for taking reasonable steps for thc prevention and delcction of fraud and other irregularities, AIIE 43 S7'ATF￿qW. TOFTrINAN IALAcfiviTJFS fi0RI'llk YKAR ENDED IMAR 112D14 ￿r. ￿ RFS.fRi￿.&D IIKSF.RVFS REVAI.UATIO riv￿1} Rb:SLVEIVTr. OI'A 2023 Sundry Ineon eontrRets And Smiic Bonk In(rrosl InvL¥linCrtI Incomo Govcmmcnl Grunt$ Dctwjl StslLS 16,462 801,713 16A82 356,572 935,927 13,826 12,206 12,206 10,080 'T￿[AL INCOhIlNG RFSOU 35 1,200.799 RF.SOURCFS F.XP￿. l)b.D rxpcTrdiiur¢ro515, in¢l￿dIng c￿nScI11￿￿ ScYvillowing annual rates in order to write off each asset over its estiinat¢d us¢fiJl lift: Land and Buildings 2 % on a straight line basis. Fixtures. fittiiigs and Cquipmcnt 15ts/D on written down value. Motor vehicles 201/by on written down value. Colnputer Equipment 30 % on written down value 2) SUNDRY INCOME 2024 2023 Gifts and Donations Product Sales Training Rental Income Miscellaneous 656 1,636 2,458 8,717 3.015 £ 16.482 2,526 835 155 3,516 AREA 43 THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 TE 21 EXPENDITURE COSTS IYJ CLUDINC HEAD OTrFICE ANDCOUNSELLINC RVI 2024 InsuTJIIC¢S Tolcpliuii¢Clifjr H￿1 & Liglil Walcr ral¢S aThd Rent Compuiercosts Project & Aciiviiy Expendiitsre R￿n7 Hirc Subscripiion8, Lic￿8¢5 f CoiilracluTS DBS Cheeks Advertising and promoiion Sllllioncry Wages and Naiional IthSUTanc¢ PcTrsion Coniribution5 Trnvcl aiid Moioring Trniiiins Costs {iiicludiiig volunleersl Clcaning costs & mainlcnanco Suiidry Expcnscs Pmfessionol fl Il¢puirs 10 Ptop¢rty aok CIIDTges Lojn In1¥￿51 Invcsiiiiciil Man4gaiicnl F 6,438 4,825 4.624 3,065 12.752 7.420 7.459 28.712 225 3.513 43,217 530 2,365 3,720 667.553 18,032 2,426 4,122 22.304 11,952 7,946 29,595 4.441 10,905 5.734 844.682 23.292 15,927 6,348 22,772 1,431 1,044 1,791 489 296 340 2.706 838,587 3,827 NAN ACCOUn￿N¢Y AND& IIXTURF MPUTTr: UTipMifNT ostorv I Al 31 Mnr¢li 2023 Addtlion$ Di$po$al8 At 31 Mllrcli 2024 937,440 4,587 52,939 4,782 43,316 12,050 20,89S I,OS4.SW 113,237 942,027 57,721 55,366 1,167,827 rteltttlo Al 31 Marcji 2023 Charg¢ for year Al 31 Moreli 2024 29,617 13,246 42.863 39,686 3,501 43,187 27,545 8,-746 35,891 20,895 18,364 39,259 17,742 43,457 161,199 Wrilicn Down ttmollni as ai 31 MaT¢lI 2024 899.165 14,534 19,475 73,454 I.OOG.628 Wrillen Dowi Amount as Ell 31 Marcli 2023 907,823 13.254 15,771 936.848 AREA 43 NOTES TO THE ACCOUNTS FOR TIIE YEAR EP4DED 31 MARCH 2024 TMENT All Investments held on tlle tx>Thdon Stock Exchange 2023 346,756 88.250 (55,494) (59,935) 319.577 Brouglit fotward Additioiis Disp0s01s Poi1folio Revaluation Balance Can'ied Forward 319,577 43,077 (42,9921 9,746 329,408 CREDIT FALLING DUE WITHIN ONE YEAR 2024 Bank loan5 and overdrafts Other credito Accruals and Deferred Ineoine Social S¢¢urity and othei. Taxes Loaiis due < l yeai. 32 6.276 84,192 13,797 45.600 149,897 3,727 232.625 18.438 38,760 293,550 ND NERAL RF.STRI SERVE TED REVA TION At 31 Mairli 2023 Incoining Rc$ources for the Year OutgFoii)g Resource8 for the Year R¢valuutioiis Gross trai)¥fers between fund5 Al 31 March 2024 917.884 844.227 (852,567) 319,152 350,572 {356,5721 150.000 27,554 1,414,590 1,200,799 (1,209,139) 1170) (170) 909.544 £ 319,152 I so,000 £ 27,384 £ 1,406,080 ¢ NTED BY. 2024 Tan&Fible Fixed Assets Net Cunei)t As8els ,336,036 70,044 ,406,080 1.256,425 158,165 1.414.590 21 TRANSACTIONS WITH TRUSTEES AND CONNECTED PARTIES The Trustees confinn that there were no inaterial trdnsaclions with Trustees or connected parties during the period under review. AREA 43 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 io OTHER DESIGNATED FUNDS Received during the year ended 31 Marcli 2024 Ceredigion County Council Sliared Prosperity Fund Dyfed Powys Police Criine Coinmissioiier (DYFEDPPCC) HUBBUB FOUNDATION EYP GROUNDWORK UK-TE BGC Mind Our Future- Dyfodol Ni Lottery Cominunity Funding Area 43 - Into The Future Lottery Coi]]inuiiity Funding 35,468 9,500 800 500 211,496 98,808 356,572 Tlie fuiids were applied duriiig the year for the puryoses for whicli tliey were ii)tended. li RESERVES POLICY The Trustees recognise the need for an adequate and accessible financial reserve. The reserve is in place to cover any unplanned clianges in circumstaiice of the organisation and allows for a Inanaged and funded transition based on covei'ing six months of fixed, non-contract based, operating expenditure. Foi. the year ending Mai'cl) 2025 this is set at £150,000