## **LONGFORD PARK COMMUNITY ASSOCIATION TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025** LPCA Trustees Annual Report FY2324 Page 1 of 5 _**27/06/25**_ ## **LONGFORD PARK COMMUNITY ASSOCIATION** ## **TRUSTEES' ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2025** The trustees present their annual report and Accounts for the year ended 31 March 2025. The financial statements have been prepared on the Payments and Receipt basis, in accordance with the guidance provided by the Charity Commission (England & Wales). ## **Objectives and activities** The charity's objects are: Support and promote Longford Park and its surroundings Run the Community Centre and organise family and community events across the estate for the benefit of its residents Advance the education, social cohesion and social welfare of all residents and visitors ∙ Make Longford Park a better place to live. There has been no change in these during the year. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake **and in the provision of public benefit.** We have continued to keep a few regular hirers and have also filled our calendar with a few new groups.. We want to help protect the current regular hirers business by not having too many of the same groups but wanting to make sure we have a diverse selection of groups for residents. ## _**Performance and Benefits**_ The CIO’s level of activity has increased substantially since the last financial year, with an almost four-fold income increase(mostly from lettings, the CIO’s principal charitable activity). Providing a very local and attractive venue with modest fees is very valuable to all the local charities, groups, families, companies, etc. enabling them to run their events, attract high participation and contribute to benefits and improved financial status planned by the hirer. More generally, a busy, attractive hub in the Park supports social cohesion for all who live, work or are otherwise connected. We have a good variety of groups at the centre that will suit a range of residents and we will continue to seek different groups for the community. ## _**PROPOSED FINANCIAL REVIEW WITHIN TAR FOR FY2425**_ ## _**Financial review**_ Review of the Charity’s Financial Position at the end of the Financial Year (31Mar25) At Year End, the Charity held £96,781 in Bank and Payment system Accounts (Last Year £61,599); after adding physical assets, and deducting reportable creditors and provisions (not strictly within Payments and Receipts accounting), the overall Net balance of assets and liabilities was £106,891 (Last Year £52,677). The main causes of these substantial increases were:- Cash Receipts increased from £57,301 to £102,563 due to substantial grants and substantial increase in lettings income (which also led to a proportionate increase in Security Deposits.) Cash Payments increased from £51,021 to £67,381, due largely to setting up, managing and running Keep-Fit classes and a substantial increase in Security Deposits proportionate to the increased lettings mentioned above. An increase of around £4K of tangible physical assets (typically keep-fit and sporting equipment) funded by the grants (especially from the National Lottery). The long-standing provision (around £23,000) to cover possible energy costs from earlier years has now been largely eliminated following communications and a zero invoice from the provided. A provision of £5K remains, and we plan to gradually reduce this until and unless historic liabilities do arise, or the provision has reduced to zero. Note that some technical presentational changes have been made to this year’s accounts compared with last year. - The Accounts now include Security Deposits as a named line item in both Receipts and Payments, and shows the balance of receipts less refunds as a Creditor. - As in previous years, presentation of the R&A accounts shows formal R&A Receipts, Payments, Surplus and balances, but a separate small section shows financial information that is not a formal part of R&P accounting, in particular the provision(greatly reduced this year) for Utility invoices not yet received and the Trustees’ assessment of the current value of tangible physical assets (Fixed Assets). This information is shown in the context of ‘Trustee assessment’ balances, and clarifies the derivation of Overall net Asset value. ## **Going Concern Basis** The Trustees have studied the underlying transactions and trends, and are confident that LPCA remains a Going Concern, and is able to pay its bills and other obligations as they arise. ## **Reserves Policy** It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. Regular Expenditure for 24/25 (excluding spending funds received from grants received) are around £48K p.a., and the Reserves calculated according to Charity Commission direction and guidance were £84,327. This net available figure comfortably exceeds the target Reserves range. ## **Assessment of Risks** The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Plans for future periods** Our strategy has been to operate the commercial hire of the community centre as efficiently as possible, to keep hire costs down for Longford Park residents wanting to use the building. The hall is starting to be used for bigger parties, weddings, family gatherings etc, and we continue to monitor and encourage this. The centre should be able to support itself financially and allow the LPCA an income with which to carry out our charitable objectives. ## **Structure, governance, and management** The charity is a CIO incorporated on 11th February 2019. The Governing document is a Constitution. which was approved by the Charity Commission on formation. The trustees who served during the year and up to the date of signature of the financial statements were: Ms E Houston Mrs N Dewberry Mrs S O'Rourke Mrs P Foster Appointed 19.01.2024 Trustees are sought from the local area, Longford Park, however, trustees from other areas may be appointed should the trustees see fit. Trustees are elected from the Membership, and on appointment are given copies of the Constitution and other documents – procedures for election and induction are set out in paragraphs 13 and 14 of the Constitution. The day-to-day operations are undertaken by a group of volunteers, mainly consisting of the trustees. A big thank you to all the volunteers for the immeasurably valuable work you have done for our charity! Your dedication is essential to the work that we do. We cannot do it without you. The trustees have full oversight over operations. ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **Trustees** Mrs S O’Rourke Ms E Houston Mrs N Dewberry Mrs P Foster **Charity number** 1181953 **Principal address** Longford Park Community Centre, Hobby Road Bodicote Banbury OX15 4GJ **Independent examiner** Malcolm W Rogers, MSc, CEng, ACIE 24a, Friars Walk, Tring, Hertfordshire, HP23 4AY **Bank** Barclays Bank Plc account 32 Bridge St Banbury Oxfordshire OX16 5PN The trustees' report was approved by the Board of Trustees on 27.06.25 **Mrs S O'Rourke Trustee** _[Signed on Original]_ _Date 14/11/2025_ LONGFORD PARK COMMUNrrY ASSOCIATION (LPCAI ANNUALACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 iPCA ISAN UNINCCIIPORAIED (HARtIY ond Is ReRlsteredwrththe Charrty Convnission in En￿l￿d &Woles. ReRiStered Number: 1181953 Section A Receipts and payments Unr•*rid•d R•*rirtad Fun&TY Tot4 Fun& Thi$Y*¥ Tctd Funds Noie& FundkTY to￿￿￿restE Al R4¢ ant&ble Acfiwtie5 .*6 Grant5 REEeived J95 J95 2.101 532 Sth t¢xdIGrt￿}￿tr*￿efOrAR) 12JSl l•J9S t•è563 57JOI Totalre¢elpts 12JSl t•J9S t563 57JOI m•nts DI￿Lt Ctssts EhÈntS and A￿1￿￿è1 53 5upportCD5ts 6935 15 15 .1*) 10.133 2.190 IT￿￿1 1gJ40 673¥1 47WI 1gJ40 67?¥1 5LW21 Net Receipts-p￿￿￿￿ts (Cuth Btisi$) A5TranshrSb4tW4￿ lunth A6Cash fund51a5t¥grqnd A6Adjustment Cusb Fu)dstlMs Yth7 End 34.727 455 5J¥2 6,280 61599 96J16 455 96J$J 61￿99 Debtors + tredltrxs * A$8ets ltyt yew )dates1hls yeer E*btLYS+CredtLYsthls Yth7 End 4922 4.922 5J31 I9￿3) X9)J33 3JJ85 i•Jxo 922 TOTAL NEfA&sE15TH6TrW END 1•6 455 1•6 52 77 ## vvvvvv |vvvvvv|| |---|---| |Sebrina O'Rourke|16/11/2025| |Patricia Foster|16/11/2025| NOTESTO IHEACCOUNT5 AC(nuNTING BASB AND p(￿￿E5 ba514 a5 ConTn155io￿ and r￿￿￿tI￿Sla￿o￿. ml￿0rpr￿￿t￿￿￿al hève be IhE5e W alltha￿￿t￿￿t￿ta[e led SL*•t*tsolothti Ihatthlprod#ttGOI ithtbn￿tPSIbttw2￿n kt &prl I•23a￿ 3J5t I1￿￿￿2124￿*s￿e. at •dnight31Mu23willbE Chantr&1eF￿dS. 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Fund (Wir 13t31Mar24 NamEof Fut¥l Nat Lottsy 83rth￿ ch￿￿1 Rec￿pts Balance l¢495 -1&495 -I.DDO -246 700 20.1*5 454 Lknr￿ 3SJ77 100.368 -SD.7D8 3SJ77 91 Full￿1￿￿3￿￿¢o￿¥NssIlln d1rpEb(￿5ar￿￿Iknr4 d￿R￿￿￿s￿fLpL4￿s at31st Mwch. 2025YthvpEN237. Thi515 Ips5 iwyble le&. stuckand fixd assets1.1￿5 thEclos1￿{h31￿￿UfAll REstrittd Punds. chariti￿ rnzyalso dEduCtfr￿n th15calcula￿ funds.e&. setDngasldefvnds fora rn4jor pwch4seorprojEctnot￿pEC￿d ty be￿t￿naIl¥fUn￿e LONGFORD PARK COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LONGFORD PARK COMMUNITY ASSOCIATION I report lo th8 Irusto88 on my oxaminats.on of tho fin*Kial statoffthts of Ltytyrd Pa1( Community Association (tho 1*8nty) for tho yew erKled 31° Marth 2￿25. Re8ponslbllttles and ba81s ol report As the trustses of the tharity you are responsible for the prep￿tion of the f￿￿Cla ststem8nts in accordonce with ts rg]uiremerts of the Chariles Acl 2011(￿ Act). I report In resFecl of my examrytion of the CIO'S caryied rwt urvjer seclion 145 of Act. In carryirvj out my examinatron I have foll￿￿&# all the aF$4KaL48 Threcthons givan by Ihe Charity Ccfflmission under Section 145(5Xb) of tha 2011 Act. Indep•nd•nt •ximln•f8 •tsl•m•rt h8ve o)mpleled my examinab"on. I confim) tAal no matt8fS ttave cx)mè to ffry attenlion in mm*tion wlth the 6xaminaliM giwno me cause lo that in malenal r8sp•ct'. 1 a￿Untir0 rèeAirds wèrè not kèpt as rwirej by ￿tion 130 of Act, or 2 the ac0)l￿ do rnt aC￿d Wbth trthe rnCLYds I confim) there are no other Matters to whic* at*nliM sf#)uld be to a prDp8r ￿￿ersta￿ding of tha ￿￿nIS to to r8ach•d. Malcokn W Roq•rd, M8¢, CEng, ACIE Dated 1VNo¥emb8r, 2025...................... LPCA Rep and Accts FY2223 12Jan24 Page lof6 1411112024