**Charity Registration No. 1181953** **LONGFORD PARK COMMUNITY ASSOCIATION TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** LPCA Trustees Annual Report FY2324 Page 1 of 5 14Nov24 ## **LONGFORD PARK COMMUNITY ASSOCIATION** ## **TRUSTEES' ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2024** The trustees present their annual report and Accounts for the year ended 31 March 2024. The financial statements have been prepared on the Payments and Receipt basis, in accordance with the guidance provided by the Charity Commission (England & Wales). ## **Objectives and activities** The charity's objects are: Support and promote Longford Park and its surroundings Run the Community Centre and organise family and community events across the estate for the benefit of its residents Advance the education, social cohesion and social welfare of all residents and visitors ∙ Make Longford Park a better place to live. There has been no change in these during the year. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. We have continued to keep a few regular hirers and have also filled our calendar with a few new groups.. We want to help protect the current regular hirers business by not having too many of the same groups but wanting to make sure we have a diverse selection of groups for residents. ## _**Performance and Benefits**_ The CIO’s level of activity has increased substantially since the last financial year, with an almost four-fold income increase(mostly from lettings, the CIO’s principal charitable activity). Providing a very local and attractive venue with modest fees is very valuable to all the local charities, groups, families, companies, etc. enabling them to run their events attract high participation and contribute to benefits and improved financial status planned by the hirer. More generally, a busy attractive hub in the Park supports social cohesion for all who live, work or are otherwise connected. We have a good variety of groups at the centre that will suit a range of residents and we will continue to seek different groups for the community. ## _**Financial review**_ Review of the Charity’s Financial Position at the end of the Financial Year At Year End, the Charity held £61,599 in Bank and Payment system Accounts; after adding physical assets and deducting reportable creditors, the overall Net Assets were £52,677. As shown in the “Receipts and Payments” accounting basis used by LPCA, Receipt totaled £57,301 and Payments totalled £50,679, giving a surplus of £6,622. Note that some technical presentational changes have been made to this year’s accounts compared with last year. - The Accounts now include Security Deposits as a named line item in both Receipts and Payments, and shows the balance of receipts less refunds as a Creditor.. - Presentation of the R&A accounts shows formal R&A Receipts, Payments, Surplus and balances, but a separate small section shows financial information that is not a formal part of R&P accounting, in particular the substantial provision for Utility invoices not yet received and the Trustees’ assessment of the current value of tangible physical assets (Fixed Assets). This information is shown in the context of ‘Trustee assessment’ balances, and clarifies the derivation of Overall net Asset value. LPCA Trustees Annual Report FY2324 Page 2 of 5 14Nov24 However, the Trustees have studied the underlying transactions and trends, and are confident that LPCA remains a Going Concern, and is able to pay its bills and other obligations as they arise. One unusual situation described in last year’s TAR has continued through the current year. There is a considerable backlog of invoices from Energy and Water suppliers, and this year’s accounts include a substantial provision of £23,000 to cover the Trustees’ estimate of the liability for these uninvoiced costs. ## Reserves Policy It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. Expenditure for 23/24 shown in these accounts was £50,679, leading to target reserves in the range £12,670 to £25,340. Closing Cash Reserves (by Charity Commission definition) amount to 61,599, and even after deducting agreed provisions of £26,433, the CIO has £35,166 non-designated reserves, which comfortably exceed the target band. ## **Assessment of Risks** The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Plans for future periods** Our strategy has been to operate the commercial hire of the community centre as efficiently as possible, to keep hire costs down for Longford Park residents wanting to use the building. The hall is starting to be used for bigger parties, weddings, family gatherings etc, and we continue to monitor and encourage this. The centre should be able to support itself financially and allow the LPCA an income with which to carry out our charitable objectives. ## **Structure, governance, and management** The charity is a CIO incorporated on 11th February 2019. The Governing document is a Constitution. which was approved by the Charity Commission on formation. The trustees who served during the year and up to the date of signature of the financial statements were: Ms E Houston Mrs N Dewberry Mrs S O'Rourke Mrs P Foster Trustees are sought from the local area, Longford Park, however, trustees from other areas may be appointed should the trustees see fit. Trustees are elected from the Membership, and on appointment are given copies of the Constitutid other documents – procedures for election and induction are set out in paragraphs 13 and 14 of the Constitution. The day-to-day operations are undertaken by a group of volunteers, mainly consisting of the trustees. A big thank you to all the volunteers for the immeasurably valuable work you have done for our charity! Your dedication is essential to the work that we do. We cannot do it without you. The trustees have full oversight over operations. LPCA Trustees Annual Report FY2324 Page 3 of 5 14Nov24 ## **LEGAL AND ADMINISTRATIVE INFORMATION** **Trustees** Mrs S O’Rourke Ms E Houston Mrs N Dewberry Mrs P Foster **Charity number** 1181953 **Principal address** Longford Park Community Centre Hobby Road Bodicote Banbury OX15 4GJ **Independent examiner** Malcolm W Rogers, MSc, CEng, ACIE 24a, Friars Walk, Tring, Hertfordshire, HP23 4AY **Bank** Barclays Bank Plc account 32 Bridge St Banbury Oxfordshire OX16 5PN LPCA Trustees Annual Report FY2324 Page 4 of 5 14Nov24 The trustees' report was approved by the Board of Trustees on 14.11.2024 ## **Mrs S O'Rourke Trustee** _[Signed on Original]_ Date: 14[th] November, 2024 LPCA Trustees Annual Report FY2324 Page 5 of 5 14Nov24 LONGFORD PARK COMMUNITY AssoaATION ILPCA) ANNUAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024 LKA JS AN VNINCORPORATED CIIARITY 1$ Re￿$tW•d wlth thè Chath C¢wnmlsskm ID E*nd & W LFCUui%FY2324Vlll55uod34Nw24 I￿6 2&1V2D24 U.'Ii Section A Receipts and payments To*al F4h TNS Y¢•r Tgtal FIA￿d5 Ixj Al Recelpt5 Charrt?bl?￿ti¥Ib 54XuiltyVep¢sitsRvth*d CrthDr Ir*tsm* 4175 57A)i 50295 S7￿71 50,29J IOD LliectCostsotEv￿1s indAcUfftI• 29.743 41.167 z?,np 5,941 2.052 SttwllvtYWSlty P4kl 50,479 ,•25 2Y NetRecelpts. A5 TraMf•rnb•tw••ThfwA A6 54,971 59066 Y•078 thts Yt&rEnd Oebtorn+ ci¢d￿0￿ + A•*tsJ•sty¢•r end Updit•5 th1sy••f Debton *CMdltornthh YMrÉ•Jd 224 5.707 •J21 TOTAL￿rA$s￿l571wYffAl1 IND 677 4• LPC**£ctsFY2824VlIlss￿I14N0V24 Page21¢6 2511U2024 14.11 Section B Statement of asset5 and lia bilities at the end of the period Bl C•sh funds P6 7S4 Lmtwr 2 Othw bMn4tsry •5*ts LItt￿ly TOTAL NET FINANaAL ASS￿5 91.734 •51SSESSEDOTHIRCIEoif015 Swdnc Credltor5 Prov151ws •id L*h•r U•blld•s -1.107 4). 41. L*t y• 84Ats•ts VWih•d lorth• i?.$ LPCA TOTAL NEf ASS￿5 49,N7 sil￿ bv #MOr￿r•v￿t•l1Q￿b1hl o14Uthotrurt• Prlnt N•m• Dateof approval tWAIJ IMvv-24 IUo¥-24 LPCPAcctsFY2324V11155ueO14Ncw24 Pagè301É 2S11112024 14:11 NOTES TO THE ACCOUNTS ACCOUNnNfj DA515 APIDlY)iiafS UNes1￿[¢dFL￿.tbQlÈè￿￿ AertMedarErth*Wrtfur&atweurforttNk•iedint￿nt*YeJf Thls t4ote54•nd 11 bqlwL IPAd￿0Ptt•t1# ¢urr*rtand pk. SocLthOepo5031seen￿e4bbknj. LpCA*]pW￿th￿¥1#W￿￿ffiv￿nthI5*￿•rO￿¢Ior0. •Dth ofwhlchi l*ththith•Chwtywws• b)olthf¢r pwtot*%w•mNo t*•rtirkdbyit4 prwd••w*drnowth*<0¥￿b• m•k•¢o(*lirty rnp•iLsor r•pL•t•rn•rfsrn•d• tyth•lthw•rrt. *lll nom41ty p•lundth•firf SD bb¢kioI￿I￿¥r, l*rn u￿mtyrrt11n ￿rtUr￿lI011￿SQ. TWEr1r￿m￿rffj ar•Jhpwnini￿*C￿WO4jl norm•lRff•rt. •nd4 norm•1 ptym•rt. T b•tW••￿ ofSDaThl F•fw￿l Tr* thtSt4i•mvff of433*J •nd Th*Dth4•tK•Trbshtr¥n Thr5 •tt(*uthTri •n& Tr•*•la5*31M¥231 La3 43? CknryBa￿n(•I#*t3l￿￿rl4 6b 5PECIFICO￿AILED NOTE5 Tatyl T14•V•w T•i•l I•Av• Fur C4f•nry 591 419 W4t4t 520 Ulht •nOH••t 17.968 5X* i?,ao? S•nuryw•rt• O 2$1 645 Wlnthy*Ckn•Th S,LY9 H•alh &Saf•ty 58S 2.634 T•i 19.74J Lrf•l Fws STRIPE F•oPakl 121 510 5L*sCDPtbx 1,345 679 FrfW4s4r￿ F Rqnt Rouff& 16 s￿idry EXF￿ 42 632 291 TBA To 17.737 9WI Pa8e5trf6 2511112024 14.11 VAT Pèyablt umiry 2A52 Ir*Aran¢e D4P0 R•paidto Yo 5.744 5.744 DTOTJIEXPE115E5 LPCA th•n4•dt•OPIJS D•¢•mt*. 2021. Y￿h•S￿*¥I aUth¥ThoK•swomth*th arnourrts du•t0th•rns￿•thQTh Inkn•2022 •rWowrtkn0f￿poWERv￿l￿*d th• Cbw*¥¥rth• d•m4￿10r£I$.(0)￿•L￿*<￿wb4a￿¢fv•*nW￿trufft D• 201910 D•e 102114n¢ sorntl•i•yyrnyrt pw•*wl. 40lt1￿1rv•(%•5 b••n4ddr•%%•d ar S•mtQ%h•Ch•rdlOwrkt ¢•¥ncM ICDCI.*thol¥dtsll•dknoth•rforw•rd ors•tt*th* hiwoLc•s. it SI*￿*1￿1￿ dorn4ndÉthtith*t* r*suk*J rD•trhr4•1rn￿QfvTrr•￿￿t•j G•n•ril W*wIr￿s*￿￿￿Il$. S￿•￿￿1h•(0rnffitsnlvctt*a bu¥thryon 16D•cig.thChir h•5 p•Wlany*w¢**tsrw*v•rdSvw•A•, dtypts¢pr¢xTrrfiF•W4thr Cornp¥ww*or41tkn)oJ. Tr*fW•É2XO&•Tr￿trD￿dWfv•IfrOrnth•ictW1th1rytt LPCA4cctsFY2324VIIIs8uedNp*tr24 PageSot6 2WiY24r24 U'.li ## **LONGFORD PARK COMMUNITY ASSOCIATION** ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF LONGFORD PARK COMMUNITY ASSOCIATION** I report to the trustees on my examination of the financial statements of Longford Park Community Association (the charity) for the year ended 31[st] March 2024. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept as required by section 130 of the Act, or 2 the accounts do not accord with those records. I confirm there are no other matters to which attention should be drawn to enable a proper understanding of the accounts to be reached. ## **Malcolm W Rogers, MSc, CEng, ACIE** _[Signed on original]_ Dated 14[th] November, 2024…………………. LPCA Rep and Accts FY2223 12Jan24 Page 1 of 6 14/11/2024