Trustees, Annual Report For the period From {start datel to end date Section A Reference and administration details Charity name 1st sIrhu￿ Valley Scoul GTOUP Other names the charity is by Register&J tharity number (rf any) HQ rajlstralion nLbm Charity's principal addrgSS ScoLrt Hut Tram Ro￿, Ponlllanfrath 8lath¥ood Poslcode N8mes of the tharily ITuslees who mènage the charity Tru•ts• Nam• Offic• Ilf •nyl O•t•s acted If not for whokn fftr Linds lan Ha Sarah Paul Steve Gunler Dawes Chair son Grou Lea¢J Volunt Treasurer Team Lead 10 12 13 14 15 Names and addresses of adwsers lopts'onal infrymabon but ￿(￿Ul99￿1 as best iyacti￿) Type o Name Address 1 LT7(J)001 {3rd t)ewnbw 2018) Section B Structure. governaiice arid In31iageiY)ent De$￿iptIOn of the chanty's trusts Type of goveming do(yJment The Group's g)veming thXwrn￿ts are Ihose ol Ihe The Scwt Ass(Khation. Tly c(￿151 of a Royal Charter, whith in tum gives authon'ty to the Bye Lthvs of the Association The Policy. Organisation and Rul8s of The ScoLrt (e.g. Irust dewj, conslrtulicffil H¢M the charity 15 c4Jnstilut The Group is a trusl establish&1 undw ils rules wttich are common to all Sc(¥Jts. lo.g tr￿t. aBsoLyatw cunparyl Tru$lee Sdeclion melhods le g appoinlwj by. by) The Trustees are appoinl&J in accordance with the Policy, Organisation and Rules of The So)ut Association. Addilional govamar￿ issues (Option￿ infomiatth but ￿m￿a98d as bost pradi¢xl You may chcose lo indLMk additional infofmabon. whwo rolgvanl, ab￿.. The Group Is managed by the Group Twstee Committee, Ihfr membws of whicth are Ihe'chanty Trusl88s' ol the S&>Jt Grtyjp is an ￿UCatiOn￿ tharity. As charity Irustees Ihvy are restM)nsitAe for Lx)mWying %wth legi81atlon aWi¢able to thanlies. This ind￿￿e3 the regi$trats"on, kewng woper 4￿rrtS and makin9 retums fo Iho Charity Commiwon as apwtynale. The Tnjstoe Commltt881s SUPFrfxled by the Group Exec Team. Poliue5 arKI pr￿e[lu￿ adopted tr. al the indudion and training of trusl8e5'. bl trustee, considfjralion ol major rlsks 8n¢J the sy8lem8 8rhl procthdures to manage them The Grw Ex0￿rt￿t Team cmsisls 014 Trustèes. Chair, Tr￿ur￿, Group L6*J VcAunlo8r aThJ T8am Leaders from swairfft. mo*s w4wy 2 M￿th5. Th1$ Grwp T•gm •i$ts to supp)rt the Group Lead Vo5unt88r in megtiThJ Ihe rgsponsibilllies of the 3p￿IntM￿ts and is reSp￿tsIble for.. The maintenance of Group prr4)wty,' r8iwrwJ of fvnds aTrJ the administration of Group finance.. The in￿ranCe of pwscw. wopwty ONJ w4ulpm GrryJp pU￿1C 0￿￿on$." Assisting in the r￿J￿ment ol lthrs aThJ other adu Ap(Mynts"ng any sub ¢))mmrltees that may be wuired,. Apwnting Grwp Administrators and Ad¥7sors other than 2 LT70(KM)1 D&￿ber 2018) Section 8 StructLire, governance and inan3geirenl Icontinijedl Risk and Internal Control Th8 Group Exwxrtive Committee has idenlifi&J the major risks to which they bdieve the Group is expos8d. thes8 have b98n reWith￿ and systems have be￿ establis￿ to mitigatg agarnsl th￿. The main areas of conc*n that have bew) identified are.. Damage to the building, property and quipment. The Group would the us8 of twildings. propwty and equipmwl from nw9hbounn9 organisalion8 suth a8 thè thurch. communrty centre ind other Scout Groups. Similar reLaprocal a[rary￿lS e￿$t wlh those organisalions. The Group has suffi0￿1 buildings and content5 insurance in place lo miluale against ￿an￿1 loss. Injury lo leadws, helpers, SUpport￿S and members. Tho Group through tho ca￿.1?110n fags ￿ntribUteS lo the Scout Associations national accydenl Insuran￿ Wicy. Risk Asses8mwts are Und*tak￿ b•krfe all aclivili6s. R￿lUC8d in¢om8 from fimd raising. Th8 Group is primarily rdianl ur￿1 inc4)me fr(Yn subscriptions and fundraisirvJ. The group does hold a feserve lo ￿SUre the continuity of actiwties Sh￿Id thwe be a major reduction in incL*me. The Commrtte8 ￿Uld raise the value of subscriplions to increase the Incthiè to thè grwp M an (M)going b88is. wlh temporari￿ or pwmarwtly. R￿uctIon cw loss of leaders. The group is tolally rdiarrt upon voluntws lo run arrfl adminislw the activities of the group. If lI￿e was a rthluclion in the number of leader5 to an unacceptable18¥el in a particular s￿tIOn or the group as a w￿e then there would have lo be a Lx)ntrafAion. onsolidaticffl or dosure of a s￿li0n. In the worst case s¢*narbO the ￿M￿et• doyjre of the Group. RgJuoaion ￿ loss of membws. Th8 GroLbP provides acliwties for all young p￿18 a9￿1 4 to 14. If there was redufAi(m in mwnbwship in a parti￿181 ￿liOn or the group as whde th￿ th￿e would have lo be a contraction, nsolidatKN) or dosure of 8 s￿li0n. In the wty81 ¢￿se s¢enaiTro the com ￿ete do$u￿ of the Group. 3 LT700CQ113rd D￿nber 20181 The group has in systuns of intemal coritrols that are d￿gned to promde reaSona￿e assurance against material mismanag￿ent or1055. thèse induile 2 signatories for all Payrn￿ts ar7d a 0)mpre￿w¥e in5uiance poli(xe5 10 sure that Insurab￿ risks we co¥w&l. Section C Objectives and activities Th• Purpo80 of Scoutlng Scouting exists to aciivdy engage and supffj young people in Ihelr pwsonal ￿￿￿0pm￿l, them lo make a positive C￿nIntA￿lon to society. Summary of the objects of the charity set out in its governing d£￿)jMent The Valu•8 of S¢￿￿ng As Scouts we are guided by these values.. Int•grlty- We aci with integrity". we are honest, I￿￿tWorthY and loyal. RMp•¢t. We have sgtf.rgS￿ and rospect for others. Care . We supwrt othws and tske care of the worfd in whi¢h we live. Bfrlhf - We eWLYe our fallhs. bellets and attlludes. Cothop¢r•llon - We make a positive difference., we eth opwale wth othws and make frbend$. Th• S¢out M•thod Scouling lakgs pla￿ when youThJ pwjle. in partnership wilh adulls. work logelhw bawj ￿ tho valugs of S(£￿1[￿9 and.. - enjoy what Ihey are doiThJ and have fun - take part in actwits"88 iThJoors and (MJldo(w8 - keam by thng Sha￿ in spiritual relI￿lon - take reS￿s1￿.11ty arKI make ckniceg - undertake new and thallengiThJ a¢al￿tIeS - make and live by thesr Promisè. Summary of main aclivibes in relab'on to these objects Thg group holds 7 sgssions pw we8k for the various a9e grtyjps. in whith the ytwng pwple leam various skills Ihat undwpin the Values of Scouting and are ddivered by our taam ofloadors aNI asgstants. s part of rolling ￿an we also prwded additional a￿l￿tieS whJ"d) Trndude tn"ps. camps and adrvttiès Ihat wè nr￿ pr￿ide in housg. 4 LT7COX11 (3rd D￿ember 2018) Additional detsils of the obi&lives and ataiwlies {￿l10nal infcffmation trojt encourapj as best practice) You may chow to indude fvrth stalements, wwe rdwant, at*)ut'. Our membws conlribLrte £15 w month for 12 months of the year. Some aLaivities suth as camps or trips are paid in addtb.on lo these M￿nb￿ShIp fees. . p)liw on grantmakn"ng". . ojnlritrthion made by VolUnte￿S,. . wlicy on investm￿1$. Public benefit statement The Group m*ts the Charity Commission's publi¢ benefit cnteria under both the a(fv3ncement of ojucalion and tho of ulli￿ship or ¢>)mmunity devdopmenl headin Section D Achievements and performance Summ8ry of the main 8thievem￿Is of Ihg chairty dwing the year Our main achievemant in the pasl yaar was our growth of membwship which inu8asaJ. This wll obwoulsy increase our in¢om* fina￿4allY and will hgbp lowards inws•J outgoings. Section E Flnancial Review R••ervtt Pollcy Brief statement of the tharity's policy on reservgs Th8 Group's policy on re50rves is lo hold sufficAenl resources 10 ¢oniinu8 thè charilablo actiwlie5 of the group should In￿Me and furnjraising ath'vilies fall short. The Group Truslee Committee ￿lSIderS that the group should hold a sum è4uN8lent lo 6 months running costs. Quanlrfy and eyplain ar)y ￿￿gnatIonS Details of any funds materialty in defia't l¢ircumStan￿ plus steps lo diminalel WA Further financial fwew details (wtK)nal infonnation) You may choos• to indLKle ajdil￿al information. vA)ere relevant, about". Inv¢sknent Poli¢y S LT7COX11 (3rd D￿ernber 2018) • the c*arity's prinapal sources of funds {induding any fijndraisingi". The Group Ex&Xli￿ rgjulaty monrtors the of bank balanw aThJ the intwest Tate5 I￿￿Ved to ￿SUre the group obtains mayitnum value and incomè from its banknng arrarynents. Occasionally this may involve using an a(￿Unt that Nuires a pericKI of noticÉ before funds may be wrthdrawn. before doing so the Group EX￿tiVe c£Jnsid8rs the cash fl(vw rg]uiremwl$. Our main sourc8 of in(x)me is from m8mb8rs ￿ntributionS which are paid monthly. We also I￿1Ve rent from our own&J adjawl carpark lyanualty. as wdl as venue hi￿ time lo ts"rne. We ha￿ grants for imw¢)vwnents which have been utiliSe￿ lo th￿1 best. We have also developj n(Irai&ng group thal has organis&J funds. Our income from the above has us ¢Jeliver the skills programme by prowding malenals and additional resour￿$ lo assit us. The Group's Int￿me and Ex￿￿lI￿re Is vwy small and a8 a conw4U￿ce does not have funds to bnvesl in lonw-lwm investrnenl$ such a5 Stocks and shares. Th& Group has therefore 8dcyted A low risk strategy to Ihe investm￿1 of Tls fuThJs. All fvnds are held in cash using only a m&nstream bank. . how PJp￿di1u1e has supported the key obl￿alveS of the chwsty,. . investm￿1 policy and (ti￿tIVes. Section F Other Optional Information Plans for lulure pen'ods (details of any significant activities plann&J to achieve them) One area that Wg will bè addressing is the recruitmenl of volun198rs and trustees to ensure the growth ol the group. Our pl8n is to support this with ongoiNJ fundraising lo ￿sue Ihal we can promde Ihis ￿UallY 10 411 membws of the fv]uiw￿ age. We ￿11 as part ol our ongoing maintaince for ihe building improve the serJJrity of Ihg building and knk al ways to improve our energy consuplion mowng lowaTds fflOTe sustainable energy. The group wll ¢ontiue lo encouroge and support leadws and assistanls in attaining th"Ils and Instr￿1￿ qu3ilifiaction$ lo improvè the groups ability to deli￿ a balanced wogramme. Soction G Declaration The Iruslees d*arè that have approved the trustees, rwt atv)ve Signfjd on bthaff of the ¢hariV$ trustees &gnature($) Full naM￿s) Lir4OSel Position {eg s￿lary, Chair) CHAI Sofv) Date 6 LT700001 (3rd Decembw 2018} Scouts AGM 2025 Fln*Klal Report We contlnue to hobj a bank account wtth Bardays and use the OSM accounts management system for payment5 and to hokl receipts. This yèarwe have introduced pre-baded OSM cards forsecth)n leaders to use fortheir own 5ertion. A set budget is charged to the ords for each tem foreath sectKJn to use. We do have a few large item5 that are ￿qUI￿dtO be purchased thisyear including newfrontdoors and a newrearshutter. However, ourtrustee board is alway5 lookin8 for relevant grants to allow us to purchase these items. We are also still to daim ourGift don*ions for 2024 whKh will be completed over the next Coup￿ of months. Our accounts have been ratrfied to be submitted to the Charf(ies Commlssion by the end of 2025. 8elow Is a summary of our accounts: s￿￿% G Ji >vJ•i JJ 5.. LIAI P•t**r 1st Sirhowy Valley Scout Group Accounts 1st January 2024- 31st December 2024 mmary Expense Account l.flJ9 19 A£couTht ￿lIn￿ BrouBht Fony otal IrKome 15t&rWValknfScryAGro thfjtyACt￿J 81608 411J)S7 6Z636 otwl Exp￿ilUre 4467&72 9m5.% Net Inv External 924 07 A¢¢ouM B41a￿e(arrfed FoThArd IL481th6 Bahk Ace•Uhtvs c45hbw141￿rna 291 1ty Equipment 2.621 94 min 1,759.6S Admin ead8QS 8an* F*4S 2,454.82 Bank Intlr•St Bus 70 318.20 Donatknn 10•1.27 Campw Equipment £ 1369.63 426.72 E 3.337.13 Event5- Beaver5 926.50 E 1355.05 Events. Cubs L265. E¥pThts- Cubs É I￿.61 Events-scouts IA14.CII É¥Ynts. 1.785.85 Events- Squirrels 177.50 417.L 66.93 GIftA 4J42.17 3318.¢)J IhXurnn¢• É LW.29 Zol 73 Internaifran51•r 768.41 Membership Fees 22AW.13 1.262.72 Rejdyfor Purcha5In8 Meeilnp.kours 366.59 A*nt 4M70J Unrform ?J67.OJ Venue MaiDienance RÉFUND Ac