Trustees, Annual Report For the period Frun (start datel to end dale Section A Reference and administration details Charity n￿e 1st Si Valley Scout Grotjp other names the ctharty is known by Regislefed chanty number lil any) HQ registratron number Charity's priwpal addre88 Seoul Hut Tram Road. Pondlanfrath Postcode Names ol the charity trustees vtho manage the charity Tr￿t•• Nam• Offlc• any) C>4ts$ 4¢t•d If I￿t tor whol• y•4r Llndse lan Ha Davies Chai Grou Scout leader Deputy Group Sco leader 0110912023 Steve Gunter 11110f2023 10 12 13 14 15 Names and addresses of athiisers (optronal infomiatm imrt encrmnged as l)est PT8Ctice) ofa visor Name Address Section 8 Structure. governance 2nd man2gement DescriptK)n of the chanty's trusts 1 LT7(K)00113rd December 20181 TyFt of goveming document The Group's goveming do(JJments are those of the The Scoul Assocth"on. They c4)nsist of a Royal Charter, whth in tum gNes authorty to the Bye Laws of the Assouation and The Policy. OrganisalKJn and Rules of The Sc¥Jut {e.g. trust deed. c0nstiiut￿1 How the charity is ¢onststuted The Group is a ITUSI established under ts rules whit* are Common to all StA)Uts. {•.g. tru¥L 8880ciabon, wnpanyl Trustee selection methods le.g appointed by. ele¢teyJt Groups. Similar reciprocal arrangements exist wrth these organisations. The Group has suffiryent buildings and contents insurance in place to mrtwe aganst pemanent toss. 2 LT100001 (3rd December 20181 Injury to le*rs. helpers. supwrteTr and members. The Group through the caprtation fees contn"butes to the Scout Associatsons nation￿ accident Insuran￿ policy Risk Assessments are undertaken before all 3￿1Vrt￿s. Reduced fn)m tsjnd raMirvJ The Groupfjs primarily liant upon income from subscn"ptK*ns and fundraising. The group dces hold a reserve lo ensure the conb"nuity of aCt￿t￿8 shoukl there be a major reduth.on in income. The Committee could raise the value of Subscript￿nS lo increase the income lo the group on an orwiThJ basis. ether lemporarity or pemianentty. Reductwi or of le*rs. The group is totalty reliant upon volunleers lo run and administer the acts.vi1￿S of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular wb.on OT the group as a then there would have to be a conlractson, conso1￿￿"0n or closure of a sectson. In the worst ¢a8e scenario wnplele closure of the Group Re(Juclion or loss of member8. The Group pro￿deS actNrtles for all young peopk aged 410 14. If there wa8 reduction in membership in a partKular section or the group as whole then there wouk1 have lo be a contract￿n, consolidatM)n or closure of a sectK)n. In Ihe worst case scenario the ccrfnplete clogure of the Group. Rl•k and Int•rnal Control The group ha8 In ￿arE systems of inlemal controls that are deS￿ned lo prowde reasonable assuran￿ against material mismanagement or loss. these include 2 signatories for all payments and a comprehen&ve insurance polioes to ensure that insurable nsks are covered. Sectlon C Obloetlves and actlvlties The Purpose of Scoutjng scoub.ng exists to actsvety engage and 8UPWrt young peO￿e In their personal deveh)pment. empowenng them lo make a posth.ve contribution to society. Summary of the oty'ects of the ctsrrty set out in its governThJ dc#￿Ment Th• Valu•s of S¢oudng As Scwts we are guided by these values.. Int•grlty. We act *ryth integrity., we are hw5t. trustsvorthy and loyal. Respect- We have seW-resk*d and respect for others. Carv- We suP￿t Oth￿ and take care of Ihe wot1d In ich we live. 8•ll•f- We exrkne failhs. bdiets and allitude8. 3 LT700001 (3rd Decemter 2018) operate vlith others and make friends. Scouting takes when yrAJng peop￿, in p3rtr￿rshiP adults. work together based on the values of Scolrting and". - enjoy wthat they are doir¥J and have - lake part in indcrt)rs and oulthKsrs . leam by doM)g - take responsibilty and make ¢hoKts . undertake nert and challwing actiwtss - make and live ty their PrOffl￿e. Summary of the main activities in reL3tion lo these objects The group hokls 7 sessions per week for the various age groups. in which the youThJ people leam various Skills that underpin the Values of Scouting and are delNered by our team of le*rs and assistsnts. part of tyjr rolling plan we also wovided addth'onal athiti'es indude trips. ￿mp$ and aGtNrtp$ that we ¢anr￿t in ho￿. A￿d￿'on81 delai18 of the c*'ective8 and activtbes (opl￿al Inlofmats'on erK>￿raged as best pra¢tlcel You may ¢h¢)08• to inclwje frjrlher statements. Ithere relevant. ab)ut' ' tK)Ilcy on granlmakirvJ.' cont￿bu110n made by Voluntee￿., ' policy on investments. Publlc benefft 8tstement The Group meets the Charrty Commission's public benefit crTteria under both the advancement of educats.on and the advan¢emenl of otjzenship or communty development headin Section D Achievements and performance Summary of the main athievements of the charity durirwJ the year Our main achievement in the past year was to maintain our membership numbers trKrt we have actually seen a sligfil increase in memberthip of both young people aThJ adults. Section E Financial Review Reserve5 Policy Bnef statement of the C￿an￿$ KK)Iy on The Group's policy on reseNes is to hold sufficien resour￿ to ￿)nts"nue the Charitab￿ &ts'wtyes of the group shoukl income and fundrdising ackn"vrties fall short. The Group Executive Commrttee (￿nsKIerS th* the group shcmjld hohj a sum equivalent to 6 months running costs. 4 LT700001 (3rd December 2018) Quantsfy and explain any designatb)ns Detsil$ of any fijnds materralty in defiat {circumslances ￿u3 steps lo diminate} Further financial revivw deta"Is loptK)nal infomialion) You may cho￿• lo indude additK)nal infomiation, vthere relevant. about". . the charity's pnncApal sources of ftjnds linclLxlir¥J any furKINsingl: InT￿lmont Pollcy The Group Executive regulavly l￿nrtorS the levels of bank balances arKI the interest rates re￿Ved lo ensure the group obtains maximum value atKJ In￿me from its banking arrangements. OccasKfflalty this may involve using an accounl that requires a pefiod of nots.ce before funds may be thdrawn, before d￿ng so the Group Executs've ek)nsiders the eash requirements. Our main sc¥Jrce of In￿Me Is from membeTS contribLrtions whth are pa￿ monthty. We also recAve rent from our owned adj&enl carpark kn'anually. as well as venue hire from time to lime. We have rec￿e0 grnnts for improvements which have been utilised to their best We have also developed fundraising group thal has organise¢J fijnds. Our income from the above has helped us deliver the skills programme by provhling materials and addthonal reSoUr￿S lo assrt us. The Group's Income aThJ Expendrture is very small and as consequerth dces rK>t have suffict'ent fiJnds to invest in longer-lemi investments such as stocks and shares. The Group has therelore a(knpted a low risk strategy lo the investrnenl of its frJrKl$. ftjnds are hek1 in cash usirvJ only a M￿nStreaM bank. . how exFendrture has supKM)rted the key obje¢b"¥es of the chanty,. • investment pomcy and otyecti¥es' Section F Other Optional Information Plans for fvlure periods Idetails of any Signifi￿nI activits.es planned lo achleve them) We are planning lo lake eligble members on an intemalional trip. thi8 ￿11 help towards the young people ￿arnIng more about #Ie Values of Scouting and whrtne35ing this on an inlemational level. Our plan Is to help support this ongoing fundraisiThJ lo ensue thal we can provide this equally to all members of the required age. We wll as part of our ongoing maintairrE for the building improve the secunty of the building and Ic*)k al ways to Improve our eneT￿Y cortsupts'on mo￿n9 towards more sustainable energy. The group wll contsue to en￿￿rage and support lead￿5 and a￿stantS ￿ attairmng new skills and instructor quailffiactK)ns to improve the groups ability to deliver balarKed Fwramme. 5 LT700001 (3rd December 20181 Seetion G Doclaration The Irnstees dedare that they h8ve approved the trustee8' rep)rt abtrrfe Signed on behall of the charty8 trustees Slgnaturels) FLdl namel8) LINDSEY DAVIES IAN HAYWOOD Posrtlon leg Secretary. Chairl GROUP CHAIR LEAD VOLUNTEER Date 6 LT700001 (3rd December 2018) ||**2022**| |---|---| |**Income**|| |Admin|418.23| |Bank Interest|11.00| |Bus|0.00| |Donation|305.08| |Events|2,941.50| |Events - Beavers|959.50| |Events - Cubs|842.00| |Events - Scouts|2,699.00| |Events - Squirrels|0.00| |Fundraising|4,816.85| |Gift Aid|1,633.72| |Grants|3,954.09| |Hall hire|1,015.76| |Internal Transfer|0.00| |Membership Fees|16,747.75| |Ready for Purchasing|0.00| |Rent|3,165.00| |Uniform|738.00| |Venue Maintenance|5,206.28| |**Expense**|| |Activity Equipment|118.93| |Admin|2,162.54| |Badges|1,855.31| |Bank Fees|20.76| |Bus|0.00| |Camping Equipment|3,508.58| |Events|3,174.13| |Events - Beavers|966.17| |Events - Cubs|900.50| |Events - Scouts|3,304.46| |Events - Squirrels|0.00| |Fundraising|646.86| |Hall hire|20.00| |Insurance|757.37| |Meetings|160.00| |Meetings - Beavers|248.25| |Meetings - Cubs|0.00| |Meetings - Scouts|205.11| |Meetings - Squirrels|104.42| |Membership Fees|4,661.00| |Ready for Purchasing|0.00| |REFUND|0.00| |Training|197.92| |Uniform|1,862.93| |Utilities|2,216.35| |---|---| |Venue Maintenance|12,306.84| |**Account balances**|| |Expense Account|194.61| |1st Sirhowy Valley Scout Group|1,275.68| |Activity Account|405.31| |Membership|12,078.35| |External|1,476.12| |**Summary**|| |Account balance brought forward|9,334.95| |Total income|45,453.76| |Total expenditure|39,398.43| |Net income|6,055.33| |Account balance carried forward|15,430.07| lit Slrhowy Valley Scout Group Accounts l January 2022-31 December 2022 In¢t)mé Admln Bank Inte￿st Donatlon Events Fundraisin Glft Aid Grants Hall hire Membershlp Fees Rent Unlform Venue Malntenan Ex Activi Admln Badges Bank Fee5 Bus Camplng E Events Fundralsln Hall hlre Insurance Meetings Membershlp Fees Tralnln Unlform Utilities Venue Malntenance 418.23 11.00 305.08 7,442.00 4,816.85 1,633.72 3,954.09 1,015.76 16,747.75 3,165 738.00 5,206.18 ense uipment 118.93 2.162.54 1,855.31 20.76 0.00 3,508.58 8,345.26 646.86 20.CKI 757.37 Ltiprnent 717.78 4,661.00 197.92 1,862.93 2,216.35 12,306,84 A¢count balances Expense Account 1st Sirhowy Valle Actlvl Account . Membershi External 194.61 1,275.68 .405.31 12,078.35 1,476.12 Scout Grou Summary Account balance brou Total Income Totsl expendlture Net income Account balance carrled forward ht forward 9,334.95 45,453.76 39,398.43 6,055.33 15,430.07 QO'rTrkniio I" Sirhowy Valley Scout Group Accounts l°January 2022- 31rt December 2022 Completed By Print Name Eu2AGcT Dated Checked By Print Name AJ Dated 12