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2021-03-31-accounts
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
Day
1		 Month
April		 Year
2020		 Day
31		 Month
March		 Year
2021

Section A Reference and administration details

Charity name The Brighton and Hove Independent Mediation Service

Other names charity is known by BHIMS Registered charity number (if any) 1181888 Charity's principal address Lower Ground Floor, Ecclesden Grove Hill BRIGHTON Postcode BN2 9NG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Adrian Black Chair
SusyTaylor Treasurer
Sue Regi Vice Chair
Leo Littman
Sophie Clifford
EmilyJames

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

10 Nov 2021

1

Section B Structure, governance and management

Description of the charity’s trusts

The Charity Commission’s ‘association’ model constitution for a Type of governing document Charitable Incorporated Organisation. (eg. trust deed, constitution) Charitable Incorporation Organisation.

How the charity is constituted

Trustee selection methods All serving trustees were appointed or reappointed at the last AGM in November 2020

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

2) To advance the education of the public, methods of mediation and conciliation and the nature and causes of such disputes and the means to manage them.

TAR

10 Nov 2021

2

The main activities the charity undertook for the public benefit during the period of this report included:  Community Mediation. Providing mediation and one to one conflict resolution support to over 200 members of our Summary of the main community, a number of whom were at risk of being made activities undertaken for the homeless. public benefit in relation to  Workplace Mediation. Providing workplace mediation these objects (include within services to one statutory and two voluntary sector this section the statutory declaration that trustees have organisations.  had regard to the guidance Training. Providing mediation training and mediation support issued by the Charity sessions to university students and to staff from local Commission on public statutory organisations benefit) We affirm that all our activities are undertaken with due to regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year		 BHIMS successfully adapted its services to take account of the
Government’s COVID19 restrictions and the ongoing health and
safety risks caused by the pandemic. This included acquiring new IT
and telephony equipment and services - and providing training - to
enable staff to work from home and to enable more of our services
to be delivered remotely.
Despite the pandemic we managed a 9% increase in the number of
referrals handled. We delivered conflict resolution services in 131
cases, mainly under our contracts with the Police, Council and
housing associations.
We produced three public information videos aimed at helping
members of the better handle conflict in their communities,
particularly during the lockdown. We promoted these on social
media.
We provided three sets of workplace mediation to local statutory and
voluntary sector organisation
We provided mediation training to 40+ students at a local University,
delivered two training and support sessions on mediation to local
authority workplace mediators, and provided three practice
supervision sessions to staff in one local statutory organisation.
(Continued overleaf.)

TAR

10 Nov 2021

3

Section D Achievements and erformance p

We maintained good engagement with our volunteer community mediators during the pandemic through regular video peer support sessions. We also provided training on understanding racism. We bid successfully for grant funding from the National Lottery and the Sussex Community Foundation to assist us to respond to the challenges of the pandemic.

TAR

10 Nov 2021

4

BRIGHTON AND HOVE INDEPENDENT MEDIATION SERVICE FINANCIAL ACCOUNTS 2020-12

CONTENTS PAGE
1. INDEPENDENT EXAMINER'S REPORT TO THE
TRUSTEES		 2
2. STATEMENT OF FINANCIAL ACTIVITIES FOR
THE YEAR ENDED 31 MARCH 2021		 3
3. BALANCE SHEET 31 MARCH 2021 4
4. NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021		 5
5. DETAILED STATEMENT OF FINANCIAL
ACTIVITIES FOR THE YEAR ENDED
31 MARCH 2021		 12

1

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

Independent examiner's report to the trustees of The Brighton & Hove Independent Mediation Service

I report to the charity trustees on my examination of the accounts of The Brighton & Hove Independent Mediation Service (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Robert Tyler FCA DChA FCIE Institute of Chartered Accountants in England and Wales F1 CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD

Date: 13 October 2021

2

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
622
Charitable activities
4
Mediation services
50,570
Investment income
3
37
Other income
5
-
Total
51,229
EXPENDITURE ON
Charitable activities
6 & 7
Mediation services
53,620
NET INCOME/(EXPENDITURE)
(2,391)
RECONCILIATION OF FUNDS
Total funds brought forward
67,575
TOTAL FUNDS CARRIED FORWARD
65,184		 Restricted
funds
£
-
44,347
-
-
44,347
44,347
-
-
-		 2021
Total
funds
£
622
94,917
37
-
95,576
97,967
(2,391)
67,575
65,184		 2020
Total
funds
£
715
86,458
133
67,967
155,273
87,698
67,575
-
67,575

3

THE BRIGHTON & HOVE INDEPENDEN MEDIATION SERVICE BALAN E SHEET 31 MARCH 2021 2021 Totsl funds 2020 Total funds Unrestricted fund Restricted fi]nds Notes FIXED ASSETS Tangible assets 12 2,430 2.430 2,801 CURRENT ASSETS Debtors Cash at bank and in hand 2.847 66,971 2.847 66,971 145 65,631 69.818 69,818 65.776 CREDITORS AR]ollnis falli￿8 due wirhin orte year 14 {7.064} 17.064) {1,002) NET CURRENT ASSETS 62.754 62.754 64.774 TOTAL ASSETS LESS CURRENT LIABILITIES 65,184 65.184 67.575 NET ASSETS 65.184 65.184 67.575 FUNDS Unresiricied funds 15 65.184 67,573 TOTAL FUNDS 65,184 67,575 The financial siatements were approved by the Board of Trustees and auÈhorised for issue on 10 November 2021 and were signed on its behalf by.. Adrian Black- Trustee

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The Financial Statements of the charity, which is a public benefit under FRS102, have been prepared in accordance with the Charities SORP (FRS102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)': Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The Financial Statements have been prepared under the historical cost convention with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The Brighton and Hove Independent Mediation Service meets the definition of a public entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these accounts are rounded to the nearest £.

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees have taken advantage of the various sources of Government support during the COVID-19 pandemic and consider that it will not have a significant impact on the charity's ability to continue trading. Income from trading activities is expected to reduce due to the lockdown conditions and steps are being taken to make cost savings. The trustees regard any impact to be short term rather than affecting the charity's ability to continue as a going concern. There are no material uncertainties affecting the current year's accounts.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Incoming resources from generated funds

Grants/sponsorship/donations are recognised in incoming resources in the year in which they are receivable, except as follows:

Investment income is recognised on a receivable basis.

Incoming resources from charitable activities

Project specific funding - when donors specify that donations and grants are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.

Voluntary income

Voluntary income received by way of donations and gifts is included in incoming resources when receivable. The value of services provided by volunteers has not been included.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis including irrecoverable VAT and had been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

5

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES - continued

Tangible fixed assets

Individual fixed assets costing £100 or more are capitalised at cost.

Depreciation is provided at annual rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Computer equipment - 3 years straight line basis. Fixtures & Fittings - 4 years straight line basis.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Funds held by the charity are either -

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES

3.

4.

Donations
INVESTMENT INCOME
Deposit account interest
INCOME FROM CHARITABLE ACTIVITIES
Activity
Service Level Contract -
Local Authority
Mediation services
Service Level Contract -
RSL's
Mediation services
Training income
Mediation services
Workplace mediation
Mediation services
Grants
Mediation services		 2021
£
622
2021
£
37
2021
£
35,000
10,120
1,450
4,000
44,347
94,917		 2020
£
715
2020
£
133
2020
£
34,800
11,000
1,250
4,825
34,583
86,458

6

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

4. INCOME FROM CHARITABLE ACTIVITIES - continued

Grants received, included in the above, are as follows:

5.

INCOME FROM CHARITABLE ACTIVITIES - continued
Grants received, included in the above, are as follows:
Sussex Police - Office of Police and Crime Commissioner
Brighton and Hove City Council
Sussex Community Foundation - Coronovirus Fund
Lottery Fund - Coronovirus
OTHER INCOME
Transfer from Brighton & Hove Independent Mediation Service		 2021
£
16,747
18,000
4,900
4,700
44,347
2021
£
-		 2020
£
16,583
18,000
-
-
34,583
2020
£
67,967

The Brighton and Hove Independent Mediation Service (CIO number 1181888) was registered on 6th February 2019 and took over the assets and activities of the previous charity (number 1036021) on 1st April 2019. This represents the balances as at that time.

6. CHARITABLE ACTIVITIES COSTS

2021
£
Mediation services
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Salaries (Note 9)
Professional charges
Office expenses
Other expenses
Promotions
Bank charges
Staff expenses
Subscriptions
Training
Utilities
Volunteer expenses
Depreciation
Note 15		 97,967 2021
£
84,242
850
5,541
651
1,283
69
-
1,099
1,984
553
11
1,684
97,967		 2020
£
87,698
2020
£
72,573
2,794
5,438
877
105
50
169
408
3,271
544
95
1,374
87,698

7

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no reimbursed expenses during 2021 (2020: £99 one trustee).

9. STAFF COSTS

Staff costs during the year amounted to the following:-

Gross Pay
Employers National Insurance
Employers Pension Contributions
Employment Allowance		 2021
£
82,926
3,656
1,316
(3,656)
84,242		 2020
£
71,165
3,070
1,338
(3,000)
72,573

The average number of employees was 8 (2020: 7).

The charity considers its key management personnel to be the trustees who receive no remuneration or benefits from the charity.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES (2020)

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
715
Charitable activities
Mediation services
51,875
Investment income
133
Other income
65,584
Total
118,307
EXPENDITURE ON
Charitable activities
Mediation services
50,732
NET INCOME
67,575
TOTAL FUNDS CARRIED FORWARD
67,575		 Restricted
funds
£
-
34,583
-
2,383
36,966
36,966
-
-		 Total
funds
£
715
86,458
133
67,967
155,273
87,698
67,575
67,575

8

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. INDEPENDENT EXAMINATION

The Independent Examiners fee is £550.

12. TANGIBLE FIXED ASSETS

12. TANGIBLE FIXED ASSETS
Fixtures
and Computer
fittings equipment Totals
£ £ £
COST
At 1 April 2020 214 3,961 4,175
Additions - 1,313 1,313
At 31 March 2021 214 5,274 5,488
DEPRECIATION
At 1 April 2020 54 1,320 1,374
Charge for year 48 1,636 1,684
At 31 March 2021 102 2,956 3,058
NET BOOK VALUE
At 31 March 2021 112 2,318 2,430
At 31 March 2020 160 2,641 2,801
13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Accrued revenue 2,847 145
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Trade creditors 382 318
Taxation and social security 869 -
Other creditors 5,813 684
7,064 1,002
15. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 67,575 (2,391) 65,184
TOTAL FUNDS 67,575 (2,391) 65,184

9

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

15. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
51,229
Restricted funds
Sussex Police
16,747
Brighton and Hove City Council
18,000
Lottery Fund - Coronovirus
4,700
Sussex Community Foundation -
Coronovirus Fund
4,900
44,347
TOTAL FUNDS
95,576
Comparatives for movement in funds
Unrestricted funds
General fund
TOTAL FUNDS
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
118,307
Restricted funds
Sussex Police
16,583
Brighton and Hove City Council
18,000
Sussex Community Foundation
2,383
36,966
TOTAL FUNDS
155,273		 Resources
Movement
expended
in funds
£
£
(53,620)
(2,391)
(16,747)
-
(18,000)
-
(4,700)
-
(4,900)
-
(44,347)
-
(97,967)
(2,391)
Net
movement
At
in funds
31.3.20
£
£
67,575
67,575
67,575
67,575
Resources
Movement
expended
in funds
£
£
(50,732)
67,575
(16,583)
-
(18,000)
-
(2,383)
-
(36,966)
-
(87,698)
67,575

10

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

15. MOVEMENT IN FUNDS - continued

The purpose of each restricted fund was as follows:-

a) Sussex Community Foundation (£4,900)

The purpose of this grant was to 1) Purchase laptops (and other IT accessories) and Zoom accounts to enable us to work remotely more effectively. 2) Fund our temporary caseworker for an additional day's work a week for a period of six months, to help us clear a backlog of referrals and to help reconfigure of our services to the Covid environment. 3) Fund the making of two animated public information films aimed at helping people in our neighbourhoods to find constructive ways to deal with conflict during the current crisis.

b) Sussex Police - Office of Police and Crime Commissioner (£16,747)

The purpose of this funding was to fund a free community mediation service across Sussex for cases referred by the Sussex Police. In addition, the Police were offered training and support on how to make appropriate referrals and how to encourage parties to engage.

c) Brighton & Hove City Council (£18,000)

The purpose of this grant, which has been provided by Brighton and Hove City Council, is to use mediation as a tool with people over the age of 25 to help reduce the risk of homelessness across Brighton and Hove. Trained volunteer mediators work with the people concerned, looking at alternatives to someone leaving home when the family ties break down.

d). Lottery Fund (£4,700).

This purpose of the is grant was to 1) Train our volunteers in video conferencing and Covid-safe practices when meeting clients in person. 2) Provide diversity and inclusion training for our volunteers. 3) Promote our services to increase the number of people we help and to increase the reach of our animated public information films. 4) Funding additional staff time to adapt of our services to the Covid environment and for community outreach work.

16. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

11

THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Service Level Contract - Local Authority
Service Level Contract - RSL's
Training income
Workplace mediation
Grants
Other income
Transfer from Brighton & Hove Independent
Mediation Service
Total incoming resources
EXPENDITURE
Charitable activities
Salaries (Note 9)
Professional charges
Office expenses
Other expenses
Promotions
Bank charges
Staff expenses
Subscriptions
Training
Utilities
Volunteer expenses
Depreciation of tangible fixed assets
Total resources expended
Net (expenditure)/income		 2021
£
622
37
35,000
10,120
1,450
4,000
44,347
94,917
-
95,576
84,242
850
5,541
651
1,283
69
-
1,099
1,984
553
11
1,684
97,967
97,967
(2,391)		 2020
£
715
133
34,800
11,000
1,250
4,825
34,583
86,458
67,967
155,273
72,573
2,794
5,438
877
105
50
169
408
3,271
544
95
1,374
87,698
87,698
67,575

12

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BRIGHTON & HOVE INDEPENDENT MEDIATION SERVICE

Independent examiner's report to the trustees of The Brighton & Hove Independent Mediation Service

I report to the charity trustees on my examination of the accounts of The Brighton & Hove Independent Mediation Service (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Robert Tyler FCA DChA FCIE Institute of Chartered Accountants in England and Wales F1 CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD

Date: 13 October 2021

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