## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From **|01|04|2022|**To**|31|03|2023|
## Section A Reference and administration details
**Charity name** ISLAMIC CRESCENTS OBSERVATION FOR THE UK (ICOUK)
**Other names charity is known by** MOON SIGHTING UK, ICOUK
**Registered charity number (if any)** 1181887 **Charity's principal address** Beetle Bank Farm Moor Lane, Murton York **Postcode YO19 5XD**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Qamar Uddin|Chair|||
||Suliman Gani||||
||Yusuf Mota||||
||Rahma Alfarsy||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Testimony Panel|Abdullah Ahmed|Westtown, Dewsbury WF13 2PU|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (CIO)
- (eg. trust, association, company)
Trustee selection methods
Selection by the Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
One of the main responsibilities of the trustees in the last financial year has been to review the previous few years UK moon sighting records and seek Islamic rulings (fatawa) for adopting a UK-only moon sighting criteria.
As a side effect of the CIO website upgrade to improve performance (that also provided a webservice for the Hiri API), the Mobile Phone Apps will also need to be re-developed at a significant cost.
- A new challenge approaching the CIO soon is finding low altitude moons (during _Major Lunar Standstills_ ), which may require specialist equipment.
- The trustees maintain the overall control of the CIO's finances and any costs over five hundred pounds (£500) have to be agreed upon in advance. The cost of travel and subsistence for training is limited to one hundred pounds (£100). The CIO does not own/rent any offices for its activities, but the trustees use their home-office freely for all activities.
- trustees’ consideration of The CIO continues to collaborate with a London-based moon sighting major risks and the system volunteer group (NCS) to encourage more monthly reporting. Although the and procedures to manage number of people reporting has reduced compared to the previous years, them. the total number of positive sighting reports/new locations has increased.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Objectives of the CIO are to advance the Islamic religion by: (a) Reviving the tradition (sunnah) of local moon sighting in the UK, (b) Promoting research of moon sighting for the public benefit, (c) Educating the public on the subject of moon sighting, (d) Facilitating the establishment of a lunar calendar for the public benefit, (e) Developing and/or using appropriate technology to deliver the above objects.
March **2012**
**TAR**
2
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|This is the fourth report since the registration of the CIO in 2019, but the
main activities have been ongoing for many years. The main aim of the
CIO is to establish a workable_Hijri_calendar in the UK for Islamic worship
purposes (eg. start dates of Ramadan and the two Eids).
All the activities of Moon Sighting and Reporting are carried out by
volunteers (or subscribers to the ICOUK website) from throughout the UK
on the last 2-days of each lunar month, taking 1 or 2 hours on each
evening (at sunset time), depending on the distance to the locations.
The above nationwide activities across the UK are well planned and
organised by the trustees, who have specialist skills in all the related
subject matters (eg. Islamic Jurisprudence, Astronomy, Technology etc).
The trustees have continually published research articles and training
materials on the ICOUK website for the public benefit, as well as offering
onsite training/public conferences throughout the UK, Alhamdulillah.
A significant enhancement to the CIO activities has been achieved by
compiling an Islamic Rulings (fatawa) Booklet for free distribution,
together with a clear definition of a Local Moon Sighting boundary to
include all countries within the British Isles.
One of the main sources of reaching the public is the ICOUK website,
which is also used for sending moon sighting reports. Unfortunately, the
huge demands on the website in recent years rendered it inaccessible on
occasions and hence a new website upgrade was completed during the
reporting year at a significant cost (subsidised by a major donation).
To facilitate the establishment of a Hijri Calendar based on Local Moon
Sighting requires an efficient_Testimony Procedure_conducted within a
short time after the sunset (from the UK). As a result, the trustees have
successfully conducted monthly_Testimony Meetings_ _and Declarations_
(on the UK 29thdate) with the help of volunteers from throughout the UK.|
|---|---|
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
The CIO works on a totally voluntary basis and the volunteers do not receive any expenses or refund of local transport costs. They give freely and willingly of their time and experience to share the joy of sighting the first crescent moon on the UK horizon, often in bad weather conditions. The monthly moon sighting dates are published in advance with the predicted crescent visibility data from the HMNAO website (Websurf). The past 6-years observation data indicated that the UK Moon Sighting fully meets the Islamic (Hijri) calendar rules of 29 and 30 days/month. The trustees have received a number of Fatawa from major Islamic Seminaries (Darul Ulooms) to adopt UK-only Moon Sighting criteria for United Eids. The fatawa received have been published in a booklet form, followed by wider community consultation exercises/surveys conducted and a majority decision was made to adopt Local Moon Sighting (UK) criteria from the start of 2023 (1444), as published on the CIO website.
The trustees consider that the activities undertaken provide benefit to the communities they support and confirm that in exercising their powers and duties, they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission and have complied with their duties under Section 17 of the Charities Act 2011.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The importance of Local Moon Sightings to establish a Hijri Calendar is unanimously agreed upon by most UK Muslim Scholars as a communal obligation ( _Fard Al-Kifaya_ ). Even though, the UK cloudy weather creates a challenge, but observations carried out by the trustees and volunteers show that indeed the first day’s crescent moon can be sighted in the UK throughout the year to fully meet the Hijri Calendar rules of the Shariah.
It can be seen from the ICOUK website data that the CIO has carried out 24 days of sighting in the past 12 lunar months (2-days/month) during the reporting period (from 1/4/2022 to 31/3/2023) and the first day’s crescent moon was SEEN in 11 out of 12 months (92%), yet maintaining 6 x 29[th] and 6 x 30[th] days/month, which were just as good as any other countries! The above impressive results were achieved by regular training and publicity via the ICOUK website, Social Media channels (Facebook, Twitter, Instagram etc), Email Newsletters/Mailing List to all subscribers, “ _Spot the Moon Competition_ ” prizes and training videos/guides as well as providing Location’s data on the ICOUK website for most of the UK cities. This reporting year completed almost 6 years (1439/2017 – 1444/2022) of UK observation data that fully met the 29/30 days/month rule of Shariah, supported by many Islamic rulings (Fatawa) for the UK Muslims to follow Local Moon Sightings, as published on the ICOUK website and freely distributed to many UK Imams/Scholars. Over the past 2 years, the CIO has been trialling the full Moon Sighting Procedure to include: (1) Sighting, (2) Reporting, (3) Testimony and then (4) Declaration (by Ulama Panel) in all 12 months of the year according to the rules of Shariah and plans to fully adopt it from next year (2023) as per the public survey, where the vast majority (85%) have voted in favour of a change to UK-only criteria. The CIO trustees will be encouraging other groups to do the same (via meetings/conferences), InshaAllah.
March **2012**
**TAR**
4
## **Section E Financial review**
No significant reserve
**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The principal sources of the CIO fundings come from the donations from the volunteers, such as to update the website or the mobile phone apps. However, the CIO had to undertake a major upgrade of the website to provide accessibility to a wider audience and hence had to do fundraising within the membership for the extra cost. As a result, one of the members have made a large donation which has covered the upgrade costs and has put the CIO finances in a good state to upgrade the Mobile Phone Apps in the following year, InshaAllah.
In general, whenever there is a need to raise funds for a particular project many of the volunteers come forward willingly and send donations to the CIO bank account. Hence, the CIO is able to meet all financial obligations satisfactorily (without external fundraising), Alhamdulillah.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Qamar Uddin (K. Miah)
**Position (** eg Secretary, Chair, etc **)** Chair (of Trustees)
**Date** 16/8/2023
March **2012**
**TAR**
5
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**ISLAMIC CRESCENTS OBSERVATION FOR THE UK(ICOUK)**|**1181887**|||
|**Receipts andpayments accounts**|||**CC16a**|
|01/04/2022
Period start date
**To**
**For the period**
**from**|31/03/2023
Period end date|||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment funds**
**to the nearest £**|**Endowment funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Donations - General|**2,718**||**-**||**-**||**2,718**||**5,191**|
|Donations - Gift Aid Arrears|**1,337**||**-**||**-**||**1,337**||**-**|
|Donations - Web/Apps Dev|**5,000**||**-**||**-**||**5,000**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**9,055**||**-**||**-**||**9,055**||**5,191**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**5,191**|
|||||||||||
|General Expense|**850**||**-**||**-**||**850**||**-**|
|Training/Conference Expenses|**496**||**-**||**-**||**496**||**-**|
|Website/Apps Develop/Maintenance|**3,073**||**-**||**-**||**3,073**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**4,419**||**-**||**-**||**4,419**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**4,636**||**-**||**-**||**4,636**||**5,191**|
||||**- **|
|**-**||**-**||**-**|
||**5,191**||**-**||**-**||**5,191**||**-**|
||**9,827**||**-**||**-**||**9,827**||**5,191**|
CCXX R1 accounts (SS)
16/08/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Held in HSBC Bank
Held in PayPal Account|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Held in HSBC Bank
Held in PayPal Account|**Unrestricted funds**
**to nearest £**|**Unrestricted funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||**9,734**||**-**||**-**|
||||**93**||**-**||**-**|
||||**-**||**-**||**-**|
||||**9,827**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||N/A||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||N/A||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||N/A||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which liability**
**relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
||N/A||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||
Signature||Print Name
Qamar Uddin (K. Miah)|||||
||||||||Date of
approval|
||||Qamar Uddin (K. Miah)||||16/08/2023|
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CCXX R2 accounts (SS)
16/08/2023
2