2023-12-31-accounts - St George's Dance Club

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ST GEORGE’S DANCE CLUB

(Charitable Incorporated Organisation) ANNUAL REPORT

and

UNAUDITED FINANCIAL STATEMENTS FOR THE TWELVE MONTHS ENDED

31 December 2023

Charity Number 1181823

St George’s Dance Club Annual Report and Financial Statements for the period 1 January 2023 to 31 December 2023

CONTENTS	PAGE
Trustees’ Annual Report	1
Statement of financial activities	4
Balance sheet	5
Notes to the financial statements	6-8

St George’s Dance Club

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

TRUSTEES’ ANNUAL REPORT

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

Reference and administrative details

Registered charity name St George’s Dance Club Principal office address St. George’s Dance & Sports Cub St. George’s Road Harrogate HG2 9ER Charity registration number 1181823 The Trustees The Trustees who served the charity during the period were as follows: Paul Cairns (Resigned May 2023) Rob Dixon (Appointed February 2024) John Fear Gail Howard (Appointed February 2024) Paul Howard (Appointed February 2024) Christine Skepper (Resigned May 2023) Judith Staniland (Appointed February 2024) Paul Staniland Club Committee Paul Cairns (Resigned March 2023) Rob Dixon (Joined March 2023) Sue Fear John Fear Kath Fisher John Fisher Alison Hampshire (Resigned March 2023) Peter Hampshire (Resigned March 2023) Alison Elgie Heaton Denis Heaton Gail Howard (Joined March 2023) Paul Howard (Joined March 2023) Steph Sartin Christine Skepper (Resigned March 2023) Judith Staniland Paul Staniland Christine Todd Bankers Nat West Bank PLC 3 Cambridge Crescent Harrogate HG1 1PE

Structure, governance and management.

St George’s Dance Club was constituted on 31 January 2019 as a Charitable Incorporated Organisation and is governed by a constitution approved on that date. The charity is managed by a committee of its Trustees with the assistance of an elected club committee that arranges club meetings and dances.

Recruitment and appointment of Trustees

The Trustees may appoint a person who is willing to be a Trustee either to fill a vacancy or as an additional Trustee.

St George’s Dance Club Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

Risk management.

The Trustees review the major risks to which the charity is exposed on an ongoing basis. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.

Objectives and activities.

1 To provide for the benefit of the inhabitants of, and visitors to, Harrogate and the surrounding area, the provision of facilities for recreational dancing for the occupation of individuals who have need of such facilities and for the public at large in the interests of social welfare and with the object of improving both the physical and mental condition of life of the said inhabitants and visitors.

2 To advance for the public benefit the art of dance in particular but not limited to traditional sequence and ballroom dances as part of our cultural heritage and to maintain the traditions of dancing by organising and promoting social dance events on a regular basis.

The aims of St George’s Dance Club are undertaken specifically to ensure the charitable objectives meet the public benefit requirement and the Charities Act 2011.

Achievements and performance.

The charity currently operates from a hall in Harrogate North Yorkshire. The club’s use of the hall is protected by a community order from the now dissolved Harrogate District Council. It is assumed that the community order transferred to North Yorkshire County Council and is still enforceable. Following Mitre Residential LLP purchase of the land and hall from Redrow Builders and associated Ministry of Defence rights there have been ongoing plans to repurpose the site for residential uses and accommodate the club in a purpose-built hall. However, following the cost-of-living crisis and the collapse of the housing market the developer has withdrawn the proposal to develop the site and has put the site up for sale. The longer-term prospects for the club to continue at the current location are uncertain pending the outcome of the sale and any other developments relating to the building.

The club is currently meeting in the afternoons weekly on Tuesdays, Wednesday and once a month on afternoons of Saturdays and Sundays. Following the pandemic when numbers at the dance meetings reduced compared to pre-pandemic years, numbers are picking up and are at a level that generates a lively and enjoyable atmosphere for all who attend.

During the year the club organised two charity dances that resulted in making a £1,000 donation to two local charities and hosted two other dance groups at the club hall.

During the period when the club was operational in the financial period it encouraged non-members to attend the dances thereby providing exercise opportunities to the residents of North and West Yorkshire and beyond. The Club also made its existing facilities available to other community groups and local dance groups thereby providing further public benefit .

Financial review.

During the period the Trust received £24,790 income and incurred expenditure of £28,971. The deficit was largely caused by significantly higher premises costs dealing with long standing repairs and maintenance, higher utilities, marketing and DJs expenses.

Reserves policy.

The Trustees recognise the need to hold reserves and allow for fluctuations in member receipts and/or expenditure costs. The Trustees have set the reserve policy at twelve months operating costs (excluding dance events expenses) at £7,500. In addition, the trustees have set a specific level of designated reserves to match the annual cost of the proposed lease payments to cover the notice period of two years to terminate the agreement. (Previously this reserve was referred to as a restricted reserve.) This will ensure the Trust will always have adequate funds during the notice period should the club no longer operate or generate sufficient funds to meet the lease’s financial obligations.

St George’s Dance Club

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

The charity’s free reserves, excluding fixed assets, at the year-end were £57,961. While this amount is significantly above the stated operating reserves level it is a reflection of the unexpected Covid lockdown grant and the previous accumulated funds to re-equip and refurnish the new hall when it becomes available.

Plans for future periods.

The Trustees and management committee will continue to arrange weekly dances in the existing hall until the future of the hall has been settled.

The Trustees confirm that they have complied with their duty under section 7 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit.

Trustee’s remuneration.

The Trustees did not receive any remuneration for their Trustee services.

Going concern.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Responsibilities of the Trustees.

The charity's Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently.

observe the methods and principles in the Charities SORP.

make judgements and accounting estimates that are reasonable and prudent.

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.

prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees.

Mr P Staniland Trustee 5 March 2023

St George’s Dance Club

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023 Statement of financial activities

Notes Incoming resources Incoming resources from generating funds: Voluntary income 2 Total incoming resources Resources expended Charitable activities 3 Total resources expended Net (outgoing)/incoming resources for the year Reconciliation of funds Total funds brought forward Total funds carried forward	Unrestricted Funds Designated Funds Total Funds 31 Dec 2023 Total Funds 31 Dec 2022 £ £ £ 24,790 - 24,790 10,614
	24,790 - 24,790 10,614 28,971 - 28,971 14,055
	28,971 - 28,971 -3,441 -4,181 - -4,181 -3,441 46,520 8,000 54,520 57,961
	42,339 8,000 50,339 54,520

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The notes on pages 6 to 9 form part of these financial statements.

St George’s Dance Club

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

Balance sheet 31 December 2023

31 December 2023 714 3,030 48,448 51,478 1 1,852 1,852 49,625 50,339 42,339 8,000 50,339	31 December 2022 1,496 795 53,680 54,475 1,451 1,451 53,024 54,520 46,520 8,000 54,520	31 December 2022 1,496 795 53,680 54,475 1,451 1,451 53,024 54,520 46,520 8,000 54,520
51,478 1 1,852	54,475 1,451
1,852	1,451 46,520 8,000
		54,520

		54,520

These financial statements were approved by the Trustees on 4 March 2024 and are signed on their behalf by:

Mr P Staniland Trustee

The notes on pages 6 to 9 form part of these financial statements.

St George’s Dance Club Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023 NOTES TO THE FINANCIAL STATEMENTS

1. Accounting policies.

Basis of accounting.

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

St George’s Dance Club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

There has been no change to the accounting policies since last year.

The fund previously treated as restricted has now been recognised as a designated fund as described within this report. No other changes have been made to the accounts for previous years.

Designated funds.

The charity maintains a designated fund that is a set aside amount to ensure the charity has sufficient resources to meet the proposed lease costs during the notice period.

Unrestricted funds.

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity to advance exercise and cultural activities through dance.

Incoming resources.

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.

Voluntary income is mainly received by way of admittance fees to the meetings of the club and lettings of the hall and is included in full in the Statement of Financial Activities when they are receivable.

Resources expended.

Charitable expenditure comprises the costs of holding the dance meetings including the music and maintenance of the dance hall.

Cash flow statement.

The Trustees have taken advantage of the exemption from including a cash flow statement in the financial statements on the grounds that the charity is small.

Fixed assets.

All fixed assets are initially recorded at cost.

Fixtures and fittings are depreciated on a straight-line basis at 20% per annum.

Taxation.

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and no taxation provision is needed in the financial statements.

St George’s Dance Club

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

NOTES TO THE FINANCIAL STATEMENTS (continued)

2 Voluntary Income Dance Receipts Membership Fees Dance Weekend Lettings Fund Raising Dances Miscellaneous Income Total 3 Costs of charitable activities Rates Gas & Electricity Water Cleaning Marketing Premises Insurance Dance Weekend Performance Licences Charitable Donations Misc Expenditure Hospitality DJ's Expenses Dance Prizes Depreciation	Unrestricted Funds Designated Funds 2023 2022 £ £ £ £ 11,848 - 11,848 7,959 1,160 - 1,160 1,010 8,095 - 8,095 2,871 - 2,871 1,335 525 - 525 - 291 - 291 310
	24,790 - 24,790 10,614
	Unrestricted Funds Designated Funds 2023 2022 £ £ £ £ 490 - 490 757 2,705 - 2,705 2,250 1,042 - 1,042 613 2,879 - 2,879 3,029 704 - 704 374 3,560 - 3,560 186 1,364 - 1,364 1,290 7,860 - 7,860 - 437 - 437 138 1,000 1,000 - 38 - 38 612 548 - 548 174 5,490 - 5,490 3,840 73 - 73 61 782 - 782 730
	28,971 - 28,971 14,055

4 Staff costs and emoluments

There were no employees during the period and no salaries were paid to the Trustees. No expenses were paid to trustees for their duties as a trustee.

Tangible Assets Cost 1st January 2023 Additions 31 December 2023 Depreciation 1st January 2023 Additions 31 December 2023 1st January 2023 31 December 2023	Fixtures & Fittings Total £ £ 3,909 3,909 0 0
	3,909 3,909
	2,413 2,413 782 782
	3,195 3,195
	1,496 1,496
	714 714

5 Tangible Assets

Annual Report and Financial Statement for period 1 January 2023 to 31 December 2023

St George’s Dance Club

6 Other debtors Takings in arrears Debtors Prepayments 7 Creditors: amounts falling after less than one year Receipts in advance Accruals 8 Funds Unrestricted fund Designated fund 9 Designated income funds Designated fund	Balance 1/1/2023 Incoming Resources £ £ 46,520 24,790 8,000 -	2023 2022 £ £ 583 295 1,947 500 500
		3,030 795
		2023 2022 £ £ 1,020 930 832 521
		1,852 1,451
		Resources Expended Balance 31/12/2023 £ £ 28,971 42,339 - 8,000
	54,520 24,790	28,971 50,339
	Balance 1/1/2023 Incoming Resources £ £ 8,000 -	Resources Expended Balance 31/12/2023 £ £ - 8,000