ST PETER'S SCHOOL PARENTS ASSOCIATION (ROMFORD) Charity Commission Reg No. 1181789 Parentkind Association Membership No. 36830
Trustees’ Annual Report
For the period
1 September 2020 – 31 August 2021
Section A: Reference and Administrative Information
Charity Name: St Peter's School Parents Association (Romford) Charity registration details: A registered charity in England and Wales (1181789) Principal Address: St. Peter’s Primary School, Dorset Avenue, Romford, RM1 4JA Current Trustees/Officers: Chairperson: Annette Carol Bacon Treasurer: Deneice Dzifa Aba Anderson-Dow Other Committee Members: Jenny Waterfield, Jenny Selby, Katie Glavin
Section B: Structure Governance and Management
Governing document
St Peter’s School Parents Association is an unincorporated association, Its charitable objects and administrative arrangements are set out in its constitution as adopted for the current term on 24 January 2019, we adopted the Parentkind (formerly PTA UK) constitution in full.
Recruitment and appointment of trustees
The Group's Annual General Meeting (AGM), which is held in November each year, elects the Committee members, then the Committee elects the Officers from amongst its members.
DBS checks are carried out at commencement of voluntary service or leadership. These checks are carried out every three years in line with statutory requirements.
St Peter’s School Parents Association is a member of Parentkind, formerly PTA UK, which provides Public Liability Insurance, resources, help and advice, as well as opportunities for workshops.
St Peter’s School Parents Association carries out a risk assessment ahead of all activities it undertakes and keeps them on file for future reference.
Section C: Objectives and Activities Charitable purpose
Summary of Objectives
The Group's charitable purpose, as stated in its constitution, is to raise money to provide additional resources to support the children of the school and to help enhance their learning environment.
Summary of Activities
In order to meet its objectives, St Peter’s School Parents Association raise funds for the additional resources by providing a number of events throughout the year. These include but not limited to:
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Children’s Discos
-
Christmas Craft and Coffee Afternoon
-
Mother's Day / Father's Day shopping events for children
-
Summer Fayre
-
Y6 Leavers Disco
-
Treats at Christmas and Easter
-
Ice Lolly stalls during the Summer Term
In addition the above we purchase a number of items for resale including but not limited to:
-
Theatre tickets
-
Adventure Island wristbands
-
Marsh Farm Tickets
Section D: Achievements and Performance
Summary of main achievements
Our fundraising activities have been massively affected by the COVID-19 pandemic restrictions.
However, we have managed to do some fund raising and provide substantial English resources, playground resources and paid for the refit of the Children’s Cooking Kitchen.
Section E: Financial Review
Historical Summary
Changes in Fiscal Year 2021 – We have once again been financially impacted by the global pandemic in so far as not being able to fundraise as much as we would normally in a year.
Trustee's remuneration and expenses
The two officers and three other committee members did not receive any remuneration during the year.
Reserves
The Group held unrestricted funds of £27,166.71 at the year end.
Of this sum we hold back £6,000 towards an initial outlay for items such as theatre tickets, adventure islands tickets and stock for our events, which we then see a return on that investment following the success of the event.
Approved by the trustees at the charity's AGM 8[th] November 2021 and signed on their behalf by:
Annette Bacon – Chairperson – Date 8[th] November 2021
ST PETER'S SCHOOL PARENTS ASSOCIATION (ROMFORD) Charity Commission Reg No. 1181789 Parentkind Association Membership No. 36830
Income and Expenditure Account
For the period
1 September 2020 – 31 August 2021
Income and Expenditure Account for the year ended 31[st] August 2021
| Balance brought forward | £14,055.17 | |
|---|---|---|
| Income from fund raising activities | £31,113.93 | |
| 01.09.2020 – 31.08.2021 | ||
| Expenditure | £18,002.39 | |
| Balance carried forward | £27,166.71 | |
| Represented by: | ||
| Metro Bank Community Account | £27,166.71 | |
| Total Current Assets as at 31st August 2021 | £27,166.71 |
Trustees statement
The statement of accounts has been prepared on a receipts and payments basis. The undersigned confirm on behalf of the St Peter’s Parents Association Committee that the accounts represent a correct record for the reporting period. The accounts will be received by ordinary members attending the Annual General Meeting.
Annette Bacon – Chairperson Date – 01 September 2021
Deneice Dzifa Aba Anderson-Dow Date – 01 September 2021
| Sum of Amount | |
|---|---|
| Admin Costs | -£ 132.73 |
| PA Admin | -£ 131.00 |
| Mar | -£ 131.00 |
| London Borough of Havering | -£ 20.00 |
| Parentkind | -£ 111.00 |
| PA Sundries | -£ 172.19 |
| Feb | -£ 15.84 |
| SuperdrugStores | -£ 15.84 |
| Mar | -£ 1.60 |
| Ringo Parking | -£ 1.60 |
| Apr | -£ 5.98 |
| TJ Morris Ltd Romford | -£ 5.98 |
| Jul | -£ 35.49 |
| Card Factory | -£ 0.99 |
| Ikea | -£ 34.50 |
| Oct | -£ 63.49 |
| St Peter s Catholic School PA Red Post Box | -£ 63.49 |
| Nov | -£ 49.79 |
| Amazon | -£ 49.79 |
| School Tuck Shop | £ 170.46 |
| Oct | £ 170.46 |
| Counter deposit Transaction Date 24/10/20 TT20297ZYLJ7 | £ 60.00 |
| FRUIT Transaction Date 24/10/20 TT20297Z0SZR | £ 110.46 |
| Donations to Others | -£ 27.87 |
| Direct Donation | £ 892.00 |
| Jan | £ 892.00 |
| Donation | £ 892.00 |
| Direct Donation | £ 334.50 |
| Feb | £ 334.50 |
| P Clist Clist Donation | £ 334.50 |
| Direct Donation Payment | -£ 1,561.00 |
| Jan | -£ 1,115.00 |
| St Peter's Catholic School LaptopDonation | -£ 1,115.00 |
| Feb | -£ 446.00 |
| St Peter's Catholic School LaptopDonation | -£ 446.00 |
| Gift Aid Payment | £ 306.63 |
| Jan | £ 223.00 |
| HMRC Charities | £ 223.00 |
| Feb | £ 83.63 |
| HMRC Charities | £ 83.63 |
| FundraisingActivities | £ 24,195.60 |
|---|---|
| 2nd Hand Uniform Sales | £ 295.87 |
| Mar | £ 8.34 |
| SQUARE NO REF | £ 8.34 |
| Apr | £ 5.88 |
| SQUARE NO REF | £ 5.88 |
| Jun | £ 1.47 |
| Square | £ 1.47 |
| Oct | £ 109.18 |
| SQUARE NO REF | £ 109.18 |
| Nov | £ 171.00 |
| 2nd Hand Uniform Transaction | £ 171.00 |
| Adventure Island/Sealife | £ 4,156.61 |
| Jan | -£ 3.39 |
| Post Office Counter | -£ 3.39 |
| Apr | £ 85.00 |
| JennyBrooks | £ 34.00 |
| SELBY J ADVENTURE ISLAND | £ 51.00 |
| May | £ 532.00 |
| Boys T/Cur | £ 68.00 |
| J Selby | £ 294.00 |
| KellyE A/ADGD | £ 68.00 |
| T Gardener | £ 102.00 |
| Jun | £ 119.00 |
| J Selby | £ 119.00 |
| Jul | £ 608.00 |
| Cash Deposit | £ 540.00 |
| J Selby | £ 68.00 |
| Aug | £ 1,597.00 |
| A Bacon | £ 51.00 |
| GARDENER T T GARDENER | £ 13.00 |
| J Selby | £ 1,465.00 |
| J Wilson | £ 34.00 |
| L Peters | £ 34.00 |
| Sep | £ 844.00 |
| ADVENTURE ISLAND Transaction Date 08/09/20 TT20252ZTMP8 | £ 550.00 |
| B Alderson BevAldersonAdvIsla | £ 68.00 |
| KNIGHT C CHARLEY | £ 34.00 |
| SELBY J ADVENTURE ISLAND | £ 192.00 |
| Oct | £ 298.00 |
| Brown A AI tickets ABrown | £ 34.00 |
| Brown A Tickets(A Brown) | £ 17.00 |
| D Major Adventure island | £ 68.00 |
| southend Transaction Date 24/10/20 TT202974PL7C | £ 175.00 |
| SOUTHEND Transaction Date 24/10/20 TT2029776SG5 | £ 4.00 |
| Nov | £ 77.00 |
| J SelbyAdventure Island | £ 77.00 |
| Break the Rules | £ 1,487.80 |
|---|---|
| Jun | £ 802.50 |
| A Bacon | £ 12.00 |
| Cash Deposit | £ 70.00 |
| PayPal | £ 720.50 |
| Oct | £ 666.80 |
| A Bacon Break the Rules | £ 10.00 |
| brake the rules Transaction Date 24/10/20 TT20297C6PV1 | £ 40.00 |
| BREAK THE RULES Transaction Date 24/10/20 TT20297B0G61 | £ 254.30 |
| PAYPAL PPWDL52422223ZRBR8 | £ 356.50 |
| STRAW M BREAK THE RULES | £ 6.00 |
| Nov | £ 18.50 |
| A Bacon Break the Rules | £ 18.50 |
| Cash4Clothes | £ 260.00 |
| Jun | £ 260.00 |
| Cash Deposit | £ 260.00 |
| Christmas Cards | £ 535.15 |
| Nov | £ 530.15 |
| Christmas Cards Transaction | £ 1,080.00 |
| Class FundraisingLimited | -£ 14.50 |
| Class FundraisingLimited INV49187 XSTP0010 | -£ 1,469.85 |
| Class FundraisingLimited Redcar | -£ 8.50 |
| J SelbyChristmas Cards | £ 52.50 |
| PayPal - Christmas Cards | £ 890.50 |
| Dec | £ 5.00 |
| Christmas Card Money | £ 5.00 |
| Christmas Gifts | £ 187.35 |
| Mar | £ 25.00 |
| A Bacon Christmas Gifts | £ 25.00 |
| Oct | -£ 124.78 |
| 15 OCT 20 B M RETAIL LTD ILFORD GBR GBR | -£ 116.88 |
| 20 OCT 20 T J MORRIS LTD ROMFORD GBR GBR | -£ 7.90 |
| Nov | -£ 711.80 |
| B&M Rom ValleyWay | -£ 20.00 |
| Home Bargains | -£ 484.54 |
| J SelbyChristmas Gifts | -£ 34.81 |
| Mrs H J Bourgeois Christmas Ribbon | -£ 26.08 |
| Mrs J SeblyCellophane GiftBag | -£ 44.87 |
| Mrs J Wilson Christmas Gifts | -£ 101.50 |
| Dec | £ 998.93 |
| PayPal | £ 1,009.00 |
| Saketos -previouslyO 35314369001 POL POL | -£ 10.07 |
| Direct Donation Payment | £ 500.00 |
| Jun | £ 500.00 |
| M Straw | £ 500.00 |
| Donation to PA | £ 49.00 |
|---|---|
| Mar | £ 15.00 |
| A Bacon Donation Mrs Channon | £ 15.00 |
| Oct | £ 25.00 |
| D Costin tshirt donation | £ 25.00 |
| Nov | £ 9.00 |
| Odd Pound Coins Transaction | £ 9.00 |
| EasyFundraising | £ 365.02 |
| Mar | £ 127.19 |
| Easyfundraising | £ 127.19 |
| May | £ 64.71 |
| Fundraising | £ 64.71 |
| Aug | £ 110.41 |
| Easyfundraising | £ 110.41 |
| Oct | £ 14.59 |
| THE SUPPORT GROUP(UK)LIMITED EASYFUNDRAISING/P | £ 14.59 |
| Nov | £ 48.12 |
| EasyFundraising | £ 48.12 |
| Father's Day | £ 456.84 |
| Apr | -£ 7.92 |
| TJ Morris Ltd Romford | -£ 7.92 |
| May | -£ 491.70 |
| Card Factory | -£ 44.97 |
| Louise Peggram | -£ 128.54 |
| Louise Peggram | -£ 34.00 |
| Mrs H J Bourgeois | -£ 22.40 |
| Mrs J Selby | -£ 64.14 |
| Mrs J Selby | -£ 125.30 |
| Mrs J Wilson | -£ 14.95 |
| Primark | -£ 18.00 |
| Wilko Retail Limited | -£ 39.40 |
| Jun | £ 956.46 |
| A Bacon | £ 5.00 |
| PayPal | £ 1,008.50 |
| Primark | -£ 14.00 |
| TJ Morris Ltd Romford | -£ 43.04 |
| Father's Day2022 | -£ 510.34 |
| Jun | -£ 466.19 |
| Card Factory | -£ 466.19 |
| Aug | -£ 44.15 |
| Card Factory | -£ 8.95 |
| D T Costin | -£ 35.20 |
| FlipOut | £ 22.50 |
| Sep | £ 22.50 |
| Counter deposit Transaction Date 08/09/20 TT202525QR78 | £ 22.50 |
| Grand Draw Summer | £ 2,490.00 |
|---|---|
| Jun | £ 25.00 |
| T Gardner | £ 25.00 |
| Jul | £ 2,280.00 |
| Cash Deposit | £ 2,260.00 |
| J Selby | £ 20.00 |
| Aug | £ 185.00 |
| PayPal | £ 185.00 |
| LuckyNumbers | £ 2,145.00 |
| May | -£ 30.00 |
| ATM Cash Withdrawal | -£ 30.00 |
| Jun | £ 5.00 |
| Cash Deposit | £ 5.00 |
| Sep | £ 560.00 |
| A Bacon Annette Luckynumb | £ 20.00 |
| A Bacon T West LUCKY NUMB | £ 20.00 |
| BARBERA R 100 CLUB RITA B. | £ 20.00 |
| BUSH GMMM 100CLUB GRACE BUSH | £ 20.00 |
| D Major Dylan major lucky | £ 20.00 |
| F SterkajMrs Bzheta - 100 | £ 20.00 |
| GARDENER T T GARDENER | £ 20.00 |
| KELLY E A/ADGD ETHNA KELLY - LN | £ 40.00 |
| M ReillyMelaea Reilly | £ 20.00 |
| MANGROO AD S00 AMANDA MANGROO | £ 20.00 |
| MARIE GLYNN 100ClubMGlynn | £ 40.00 |
| MAYNARD C L MAYNARD 100CLUB | £ 40.00 |
| MCMILLAN R RACHEL MC LUCKY 4M | £ 40.00 |
| MR R R ALLEESON AudreyO'Rourke | £ 40.00 |
| RICHARDSON M M 100 CLUB(MARIE R) | £ 20.00 |
| S Cook SARAJANE COOK | £ 20.00 |
| SARAH BRICK 100clubsarah brick | £ 100.00 |
| SARAH TALWAR 100c Sarah Talwar | £ 20.00 |
| SELBY J LUCKYNUMBERS SELBY | £ 20.00 |
| Oct | £ 1,860.00 |
| B Boijoonauth 100ClubBBoijoonaut | £ 20.00 |
| K Chow Florence Chow | £ 20.00 |
| MARIE GLYNN Luckyno - Glynn | £ 20.00 |
| McGintyL Mrs 100 CLUB MCGINTY | £ 20.00 |
| MISS M MCCANDLESS M BANKS 100 CLUB | £ 20.00 |
| OLA FEVRIER 100 club Shantelle | £ 20.00 |
| PAMPOLINA JM JASMINE PAMPOLINA | £ 20.00 |
| PAYPAL PPWDL524222222GNBY | £ 1,640.00 |
| RICHARDSON M M 100 CLUB(MARK R) | £ 20.00 |
| SELBY J LUCKYNUMBER STUART | £ 20.00 |
| VANDERLEELIE D ISABELLA 100CLUB | £ 40.00 |
| Nov | -£ 250.00 |
| Cash Withdrawal | -£ 250.00 |
| Match Funding | £ 750.00 |
|---|---|
| Jul | £ 750.00 |
| Cheque Deposit | £ 750.00 |
| Mother's Day2022 | -£ 39.77 |
| Jun | -£ 39.77 |
| Cards Direct | -£ 39.77 |
| Mother's DayGifts | £ 844.26 |
| Jan | -£ 438.98 |
| SomethingDifferent | -£ 436.61 |
| T J Morris Ltd Romford | -£ 2.37 |
| Feb | -£ 275.40 |
| KELLY E A/ADGD ETHNA KELLY - Fursman | £ 15.00 |
| Mrs J SeblyMothers DayGifts | -£ 49.28 |
| T J Morris Ltd Romford | -£ 241.12 |
| Mar | £ 913.52 |
| A Bacon Mothers DayGifts | £ 56.00 |
| Amazon Marketplace | -£ 26.18 |
| Home Bargains | -£ 79.62 |
| Ikea | -£ 160.50 |
| Mrs J Wilson Mothers day gifts | -£ 141.65 |
| PayPal | £ 1,261.00 |
| SelbyJ Mothers DayGifts | £ 9.00 |
| TJ Morris Ltd Romford | -£ 4.53 |
| Nov | £ 645.00 |
| Mothers DayGifts Transaction | £ 645.00 |
| October 21 Disco | -£ 50.00 |
| Mar | -£ 50.00 |
| Teresa Debono Disco DJ Deposit | -£ 50.00 |
| Own Clothes Day | £ 380.00 |
| Jul | £ 380.00 |
| Cash Deposit | £ 380.00 |
| Scavenger Hunt | £ 93.72 |
| Jun | £ 93.72 |
| PayPal | £ 93.72 |
| Sponsored Stroll | £ 9,248.06 |
| Mar | £ 46.50 |
| PayPal PPWDL52422225Z7GDG | £ 46.50 |
| Nov | £ 9,201.56 |
| A Bacon SponsorshipMoney | £ 11.00 |
| HMRC Charities | £ 1,582.96 |
| Marie Glynn - Glynns Sponsorship | £ 60.00 |
| PayPal - SponsorshipMoney | £ 2,382.60 |
| Sponsored Walk Transaction | £ 5,165.00 |
| Summer Day | -£ 100.00 |
| Mar | -£ 100.00 |
| Claire Clist BouncyCastle Deposit | -£ 100.00 |
| Theatre Tickets | £ 140.00 |
| Sep | £ 140.00 |
| LION KING Transaction Date 08/09/20 TT202524X8J7 | £ 140.00 |
| Uniform Commission | £ 488.53 |
|---|---|
| Jun | £ 488.53 |
| Cheque Deposit | £ 488.53 |
| MoneySpent On School | -£ 10,922.54 |
| Children's Kitchen | -£ 2,032.96 |
| Feb | -£ 1,705.00 |
| AO Retail Limited | -£ 965.00 |
| St Peter's Catholic School FlooringKitchen | -£ 740.00 |
| Mar | -£ 240.00 |
| Johnathan Rickard Electrical Work | -£ 240.00 |
| May | -£ 54.97 |
| Argos Ltd | -£ 19.98 |
| Louise Peggram Induction Saucepans | -£ 34.99 |
| Oct | -£ 32.99 |
| Mrs A Bacon Wok for Cookery | -£ 32.99 |
| Christmas Treat | -£ 93.21 |
| Oct | -£ 39.60 |
| 23 OCT 20 LIDL GB LONDON LONDON GBR GBR | -£ 39.60 |
| Nov | -£ 38.61 |
| Lidl | -£ 38.61 |
| Dec | -£ 15.00 |
| Mrs J SelbyKingCostume | -£ 15.00 |
| Easter Treat | -£ 41.58 |
| Mar | -£ 41.58 |
| Aldi Romford | -£ 41.58 |
| English Resources | -£ 2,000.00 |
| Mar | -£ 2,000.00 |
| St Peter's Catholic School ReadingEggs | -£ 2,000.00 |
| Feast DayIce Cream Van | -£ 400.00 |
| Jun | -£ 400.00 |
| Cash Withdrawal | -£ 400.00 |
| ICT Resources | -£ 1,818.79 |
| Oct | -£ 1,500.00 |
| St Peter s Catholic School IT Equipment | -£ 1,500.00 |
| Nov | -£ 318.79 |
| Digital Save.co.uk | -£ 318.79 |
| LibraryRefurb | -£ 40.35 |
| Nov | -£ 40.35 |
| Fabritastic PayPal | -£ 15.90 |
| Ms L M Griffin Dr SeussQuotes | -£ 24.45 |
| Playground Equipment | -£ 1,891.96 |
| Jan | -£ 1,499.00 |
| St Peter's Catholic School Playground Stage | -£ 1,499.00 |
| May | -£ 392.96 |
| St Peter's Catholic School | -£ 392.96 |
| Playtime Resources | -£ 1,466.20 |
|---|---|
| Sep | -£ 516.94 |
| 07 SEP 20 SPORTSDIRECT.COM 0870 8387294 GBR | -£ 397.75 |
| 11 SEP 20 NET WORLD SPORTS INTERNET GBR GBR | -£ 55.83 |
| 17 SEP 20 Amazon.co.uk FT00G2LM5 AMAZON.CO.UK LUX LUX | -£ 13.40 |
| Mrs A Bacon Playground Equipmet | -£ 49.96 |
| Nov | -£ 689.46 |
| Amazon | -£ 231.86 |
| M and M Direct Ltd | -£ 111.92 |
| Sports Direct | -£ 345.68 |
| Dec | -£ 259.80 |
| St Peter's Catholic School Blackboards | -£ 259.80 |
| PSHE Resources | -£ 39.96 |
| Feb | -£ 39.96 |
| Amazon | -£ 39.96 |
| RE Resources | -£ 355.18 |
| Jan | -£ 10.00 |
| Mrs A Bacon St Joseph Crosses | -£ 10.00 |
| Mar | -£ 17.00 |
| Poundland | -£ 6.00 |
| Wilko Retail Limited | -£ 11.00 |
| Oct | -£ 94.18 |
| Catholic Church Romford StPeter sPA Bibles | -£ 94.18 |
| Dec | -£ 234.00 |
| CBC Distributors | -£ 234.00 |
| Year 6 Leavers | -£ 743.15 |
| Jul | -£ 724.22 |
| Asda Stores Ltd | -£ 4.00 |
| D T Costin | -£ 25.00 |
| Iceland | -£ 15.00 |
| Katie Donovan | -£ 17.35 |
| Mapac GroupLimited | -£ 496.50 |
| Mrs J Wilson | -£ 110.00 |
| T J Morris Ltd Romford | -£ 56.37 |
| Sep | -£ 18.93 |
| Mrs A Bacon Year 6 Festival | -£ 18.93 |
| Grand Total | £ 13,111.54 |
Independent examiner’s report to the trustees of ST PETER'S SCHOOL PARENTS ASSOCIATION (ROMFORD)
I report to the trustees on my examination of the accounts of the ST PETER'S SCHOOL PARENTS ASSOCIATION (ROMFORD) (the Trust) for the year ended 31[st] August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: D.M. Belbin FCA, DChA
Relevant professional qualification or membership of professional bodies (if any):
Address: Clemence Hoar Cummings, Chartered Accountants, Riverside House, 1-5 Como Street, Romford, Essex, RM7 7DN
Date: 14 September 2021