## **Trustees’ Annual Report for the period**
**From April 1[st] 2023 To March 31[st] 2024**
## **Charity name: North East Restoration Club**
## **Charity registration number: 1181786**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1) Promoting the maintenance,**
**restoration and use of classic and**
**historic vehicles.**
**2) Providing facilities to support the**
**above.**
**3) Providing technical assistance to**
**like-minded groups.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Club continues to provide short**
**medium and long term bays to members**
**in support of the charitable objectives.**
**Facilities to complete work on classic**
**vehicles are provided and enhanced as**
**and when funds and need are identified.**
**The Club provides multiple ‘show’**
**events, both full day and evening and**
**gives regular guided tours of the facilities**
**to individuals and groups. Support is**
**provided to other organisations.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had update on this**
**guidance and ‘The Essential Trustee’**
**document.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **N.A.** Para 1.38 Policy on grant making **N.A.** Para 1.38 Policy on social investment including program related investment **Volunteers continue to restore and maintain classic vehicles in line with the**
|Contribution made by
volunteers|Para 1.38|**charitable objectives. All activities of the**
**Club, including public access activities,**
**management and trusteeship are**
**operated/supported by Club members**
**who are all volunteers.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Around 28 vehicles are undergoing**
**restoration at the Club. The introduction**
**of short medium and long term contracts**
**for work on vehicles, together with a five**
**year upper limit on tenure, introduced in**
**the period covered by this report, have**
**increased the throughput of completed**
**restorations.**
**Numbers of vehicles on display at open**
**days and the number of members of the**
**public attending these events have**
**returned to pre-pandemic levels, while**
**monthly evening gathering of classic**
**vehicles between April and September**
**have increased in take-up and become a**
**significant part of the Club’s calendar.**
**In the period covered by this report, the**
**Club has introduced monthly summer**
**‘autojumbles’ (sales of classic car parts**
**by stallholders). These have varied in**
**success, but will continue in the 24-25**
**reporting period.**
**The club continues to support other like-**
**minded groups, including hosting events**
**for other car clubs and supporting the**
**production of a replica WW1 aircraft by a**
**preservation group.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Achievements against
objectives set|Para 1.41|**See above.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**At the beginning of the reporting period,**
**the Club set a target of raising funds to**
**replace the roof of the building. This has**
**been consistently reported as the most**
**significant risk to the future of the Club,**
**being around 150 years old. The Club**
**increased membership and facilities**
**rental costs and undertook fundraising to**
**provide funds to cover this. At the time**|
|||**covered by this report, a survey had**
**identified the main area of risk and prices**
**had been secured for the cost of**
**replacing these most at risk areas.**
**Fundraising was on-going. The Trustees**
**were closely involved and kept informed**
**of this activity and supported throughout.**
**(NOTE: by the end of the 2023-24**
**calendar year, adequate funds had been**
**raised and this first stage work was**
**scheduled for completion by the end of**
**2024.)**|
|---|---|---|
|Investment performance
against objectives|Para 1.41|**N.A.**|
|Other||**With the support of the Trustees who, as**
**part of their on-going risk management**
**discussions, had identified existing on-**
**street parking as a reputational risk to the**
**Club, a project was initiated to create a**
**secure off-street car park for members on**
**hitherto unused Club land. Grant support**
**from two local Councillors was to allow**
**this development at minimal cost to the**
**Club.**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**As seen in the financial statement, the**
**Clubs balance/reserve increased in the**
**period reported. This was the beginning**
**of the activity to raise the funds needed**
**to address replacement of the roof, as**
**identified as the major risk to the**
**organisation.**
**As stated above, public attendance at**
**open days recovered to pre-pandemic**
**levels resulting in an increase in income**
**compared to 2022 and 2023. The**
**introduction of autojumbles can be seen**
**to provide a new income stream.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**During the year under review, the Club**
**established a formal reserve, initially of**
**£48,000 as recorded on the balance**
**sheet. This is intended as the basis of a**
**fund to address the replacement of the**
**roof as stated above. The club will**
**maintain this account as a formal reserve**
**against risk into the future.**|
|Amount of reserves held|Para 1.22|**£48,000 as stated, with the expectation**
**this will grow.**|
|Reasons for holding zero
reserves|Para 1.22|**N.A.**|
|Details of fund materially in
deficit|Para 1.24|**N.A.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Income from membership fees, ‘bay’**
**rentals (areas for members to restore**
**cars) and open days and other events.**
**Minor grants from Local Authority.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N.A.**|
|A description of the principal
risks facing the charity|Para 1.46|**As previously stated in this report and**
**previous reports; at 150+ years old, the**
**roof of the building is the key risk. In the**
**period of this report a formal decision**
**was taken to raise funds to address the**
**issue and replace the roof.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Charities Commission model**
**Constitution for CIO.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees self-nominate and if there are**
**more nominations than places available,**
**they are selected by vote at the AGM.**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**N.A.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Trustees oversee the operation of the**
**organisation as a charity in line with the**
**terms of ‘The Essential Trustee’. An**
**elected committee of club members**
**undertakes the day to day operation of**
**the Club: within this a Chairman,**
**Secretary and Treasurer hold formal**
**roles.**|
|Relationship with any related
parties|Para 1.51|**None formal.**|
|Other|||
## **Reference and Administrative details**
|Charity name|North East Restoration club|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1181786|
|Charity’s principal address|1 Wilden Rd,
Pattinson Industrial Estate,
Washington
NE38 8QB|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||James David Pace|Chair/Secretary|||
||John Michael Scott|Treasurer|||
||Malcolm Geoffrey
Holliday||||
||Arthur Douglas
Scott||||
||Colin William
Lidster||||
||Bernard
McConville||||
||Kenneth Ian
Tunnicliffe||||
||James Hayes||||
||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** James D Pace
**Full name(s)** James David Pace
**Position (eg Secretary,** Chair **Chair, etc)**
**Date**
22/11/2024
||EndofYear|EndofYear|EndofYear|
|---|---|---|---|
||March2024|March2023|March 2022|
|Memberships|t'16,708.28|t6,090.00|€5,130.00|
|Bay, Container etc|t20,550.00|915,235,00|e14,313.00|
|Morgan Diairies|€125.00|t75.00|t140.00|
|Open Days|t7,137.18|e5,340.00|f2,288.80|
|Scrap Sales|L751.20|t497.60|t622.40|
|Key Deposits|0|t300.00|t1,400.00|
|AutoJumble|e1,795.18|t430.00|t0.00|
|Spray/Prep bay|t600.00|t340.00|t390.00|
|Sale ofAssets|0|€1,150.00|€0.00|
|Rates Refund|0|Ll,116.40|t0.00|
|KitchenClubNight|t186.50|t101.00|e0.00|
|Grants|t4,763.00|t6,000.00|t1.000.00|
|Roof/Fund|t8,705.00|80.00|c0.00|
|Regalia/commission|t228.50|N/A|t735.00|
|Card error|t139.52|N/A|t1,020.98|
||t61,689.36|e36,675.00|27040.18|
|N4organsDiaries|t160.00|t160.00|t160.00|
|BOC|L747.79|t576.88|82,445.28|
|Electric/power|L5,075.21|e5,688.67|t1,419.00|
|Insurance|95,838.01|€5,033.48|L3,721.20|
|Telephone|t325.95|L438.23|€578.48|
|Water|t316.36|€498.95|L220.01|
|Rates|tl,843.20|L1,116.40|E?.,790.40|
|WasteSkip|1352.57|t646.40|t265.79|
|Food-opendays|€640.01|f722.78|e348.33|
|l\tlaintenance/repairs|t4,936.69|t982.1 6|L252.00|
|Workshoppurchases|t2,441.72|t2,229.84|s15,980.00|
|Accountancy|t180.00|t'180.00|e0.00|
|Postageand stationery
Fieldwork|t336.25
t8,893.71|t2'16.66
t514.1I|e464.05
€1,190.00|
|PettyCashSpends|t1,179.59|t3,581.99|t0.00|
|Sundry Expenses|t677.65|t0.00|€463,90|
|Key/lT/FireExt|t"1,032.91|€0.00|t700.00|
|Club room update|81,119.37|||
||36096.99|||
|Paid out|€36,096.99|e22,586.63|
|---|---|---|
|Surplus/Loss|t25,592,37|14088.37|
|Addtoopening account|t31,698.46||
||57290.83||
|lVovetoNationwide reserveaccount|t48,000.00||
|Opening CurrentAccount||L77,619.57|
|ClosingCurrentAccount|€9 290.84|[31 698.46|
|ClosingReserveAccount|e109,749.89|t60,000.00|
|Petty Cash|f2.19|t9.48|
|Totalfinancialassets|119042.92|t91,707.94|
|Nationwide intrest paidt'1656.78||t91,707.94|
|||t77,619.57|
|Surplus||14088.37|
info@kpsimpson.co.uk
kpsimpson.co.uk
KQ simoson
26th July 2024
Dear Michael,
We have conducted an official financaal check of your records and accounts for
North East Restoration Club for the period erKled 31 M March 2024.
The accounts show a true and fair view of the raw data provided. income arKI
expenses matGhed the bank statements and cashtxx)k.
There were slight discrepancies in the closing bank balance and doslng cash
balance provided, however after speaking to the treasurer, we agreed that this
was due to minor discrepancies within the sourced data. Advised client that it
may be easier to use an excel sheet or keep a closer eye on the finances to
make sure the books are accurate.
We can confimi that the records and accounts are correct and fair.
Please see below the individual checks performed:
Total sales and expenditure for each month were matched to income and
expenditure summaries.
Income and expenditure were checked and matched for every p8ri0d.
Closing bank balance was checked to matth statements.
Yours faithfully,
Alex Hudson ACCA
172-774Albert Road
Tyne & Wear .
14E32 5JA
Tel No.. 0191420 0550