## **Trustees’ Annual Report for the period**
**From 01/04/2022 Period start date To**
## **31/03/2023 Period end date**
**Charity name: North East Restoration Club**
## **Charity registration number: 1181786**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1.**
**Promoting the maintenance,**
**repair, restoration, use and display**
**of classic and historic vehicles.**
**2.**
**Providing the facilities to support**
**1.**
**3.**
**Providing technical assistance to**
**like-minded groups.**
**These objectives were reviewed by the**
**Trustees in 2023 and agreed to be still**
**valid.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Club continued to provide short and**
**long term bays and facilities for**
**restoration. In the period reported, bays**
**were continuously occupied.**
**The Club also continued its provision of**
**open days, evening gatherings and**
**guided tours of facilities. A series of**
**monthly ‘autojumbles’ was instigated in**
**2023 to further develop the objectives of**
**the Club.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees continue to be aware of the**
**Commission’s guidance and monitor the**
**public benefit of the Club. Updates**
**received from the Charities Commission**
**are distributed and the guidance in ‘The**
**Essential Trustee’ was reviewed in the**
**period of this report. Reports are**
**received as a standard agenda item on:**
**the Club’s financial; position, use of Club**
**facilities, attendances at events and**
**guided tours undertaken. These are used**
**to evaluate public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**None applicable as the Charity does not**
**make grants.**|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**N.A.**|
|Contribution made by
volunteers|Para 1.38|**As stated in previous reports, as all**
**members of the Club are volunteers (the**
**Club has no paid staff), it is useful to**
**define ‘volunteer’ within the purpose of**
**this report. 50 volunteers have been**
**identified, including: those occupying**
**restoration bays within the Club during**
**the period of the report and therefore**
**contributing directly to objective 1 of the**
**Charity, members of the Management**
**Committee of the Club, contributing to**
**objective 2 of the charity, those members**
**who provide additional services in the**
**maintenance of facilities, advice, guided**
**tours of the facilities and guidance to**
**members and those from other groups**
**(objective 3) plus support to events**
**(objective 1).**|
|Other||**Nothing additional to report.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**As with the 2021/2 report, the Club’s**
**restoration bays were fully occupied**
**during the period of this report and the**
**hours put in by members closely**
**monitored. This has ensured ongoing**
**progress on, completion and turnover of**
**restorations and supported objective 1 of**
**the charity. Concerns over excessive**
**length of occupation have been**
**addressed and changes implemented**
**beyond the period of this report which**
**will be explained in detail in the 2023/4**
**submission.**
**Open days and evening events were well**
**attended, continuing the post COVID**
**trend identified in the 2021/2 report.**
**Work with Scout groups re-commenced**
**and guided tours of the workshops and**
**facilities also began again.**
**The Club’s links, specifically with North**
**East Sea Land and Air Museum (a**
**registered charity) continued, with**
**assistance (facilities, skills and support)**
**provided throughout the period. The Club**
**also continued with guided tours of the**|
**facilities with organisations such as Scout groups (though these have been sluggish to return to pre-pandemic levels) and individual working on appropriate personal projects.**
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income exceeded expenditure in the**
**period of this report, reversing the 2021/2**
**position. Increases in costs during the**
**period together with replacement of the**
**Finance Officer (whose illness/incapacity**
**was reported in the 2021/2 report)**
**resulted in a significant upgrading of**
**financial control and a review of the long**
**term financial security of the Club,**
**supported by the Trustees.**
**Membership and ‘bay’ rental fees were**
**increased at the end of the period of this**
**report as a result of this review and the**
**Club remains in a sound year on year**
**financial position.**
**The Trustees continue to monitor the**
**financial performance of the Club as a**
**standard agenda item. The Trustees have**
**worked closely with the new Finance**
**Officer to ensure systems provide**
**smooth transition and security as part of**
**the development of a formal Risk**
**Management policy and processes to be**
**overseen by the Trustees.**
**One area of concern is the roof of the**
**building, and work is ongoing to raise**
**funds for the replacement of this. This**
**work forms the basis of a formalised**
**reserve fund explained below.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Club holds reserves/surplus within**
**the accounts to ensure it is covered**
**against financial risk not covered by the**
**Club’s insurance arrangements.**
**Complete loss of income for a financial**
**year would be covered. Repair of**
**significant damage to the fabric of the**
**building (specifically the roof) would also**
**be manageable. In the period of this**
**report and in line with the points above,**
**the Club formally separated the finances**
**to secure £60,000 of funds held in a**
**separate account as a reserve against**
**these risks (see End of Year Accounts).**
**The Club also initiated a longer term**
**project to raise funds for the complete**
**replacement of the roof of the building**
**(estimates approximately £200,000) as**
**part of a formal risk assessment**
**supported by the Trustees and a Risk**
**Management Policy. The money raised**
**for this purpose will be ring-fenced as**
**part of the reserve..**|
|Amount of reserves held|Para 1.22|**£60000**|
|Reasons for holding zero
reserves|Para 1.22|**N.A.**|
|Details of fund materially in
deficit|Para 1.24|**N.A.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None to report.**|
|---|---|---|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Club continues to raise income**
**primarily via: membership fees (£6090),**
**restoration bay/facilities rental by**
**members (£15579) and open days/events**
**(£5340). All of these income sources have**
**seen a rise on 2021/2 figures.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N.A.**|
|A description of the principal
risks facing the charity|Para 1.46|**Physical risk to the fabric of the building**
**remains the principal risk to the Club and**
**work is ongoing to mitigate this. As**
**stated above, the Trustees have**
**undertaken a formal process of risk**
**assessment in line with the new Risk**
**Management Policy. In part as a**
**consequence of this, a formal reserve**
**fund has been established and towards**
**the end of this reporting period the Club**
**began a longer term project to secure the**
**funds to replace the roof of the building.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO using Charities Commission model**
**document.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are nominated and elected**
**within the terms of the constitution.**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**N.A.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Trustees sit outside of the**
**management of the Club. A Committee,**
**elected by the Club members at the AGM**
**deal with the day to day management. A**
**minority of the Trustees are also part of**
**the Committee to ensure close**
**communication between the two.**|
|Relationship with any related
parties|Para 1.51|**N.A.**|
|Other|||
## **Reference and Administrative details**
|Charity name|North East Restoration Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1181786|
|Charity’s principal address|1 Wilden Road, Pattinson Industrial Estate, Washington, Tyne
& Wear NE33 8QB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Colin William
Lidster|||Membership|
||Arthur Scott|||Membership|
||James Hayes|||Membership|
||Malcolm Geoffrey
Holliday|||Membership|
||John Michael Scott|Finance Officer of
NERC||Membership|
||Bernard
McConville|||Membership|
||Kenneth Ian
Tunnicliffe|||Membership|
||James David Pace|Chair/Secretary||Membership|
||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N.A. held in this capacity Name and objects of the N.A. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N.A. safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
|**N.A.**|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
N.A.
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N.A.**
## **Other optional information**
## **N.A.**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J Pace **Full name(s)** James David Pace
**Position (eg Secretary,** Chair **Chair, etc)**
**Date**
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