## **Trustees’ Annual Report for the period** **From 01/04/2021 Period start date To 31/03/2022 Period end date** **Charity name: North East Restoration Club** **Charity registration number: 1181786** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 1. Promoting the maintenance,
of the charity as set out repair, restoration use and
in its governing display. of classic and
document historic vehicles.
2. Providing the facilities to
support 1.
3. Providing technical
assistance to like minded
groups.
Summary of the main Para 1.17 and The Club continued to provide
1.19
activities in relation to short and long term bays and
those purposes for the facilities for restoration. In the
public benefit, in period reported, bays were
particular, the activities, continuously occupied.
projects or services After COVID restrictions were
identified in the lifted, the Club re-commenced its
accounts. provision of open days, evening
gatherings and guided tours of
facilities.
Statement confirming Para 1.18 The Trustees continue to be aware
whether the trustees of the Commission’s guidance and
have had regard to the monitor the public benefit of the
guidance issued by the Club. Reports are received as a
Charity Commission on standard agenda item on use of
public benefit Club facilities, attendances at
events and guided tours
undertaken.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
N.A as NERC does not make
Para 1.38 grants.
Policy on grant making
N.A.
Para 1.38
Policy on social
**----- End of picture text -----**
**----- Start of picture text -----**
investment including
program related
investment
As all members of the Club are
Para 1.38 volunteers (the Club has no paid
Contribution made by staff), it is useful to define
volunteers ‘volunteer’ within the purpose of
this report. 50 volunteers have
been identified, including: Those
occupying restoration bays within
the Club and therefore
contributing directly to objective 1
of the charity, trustees and
members of the management
committee of the Club,
contributing to objective 2 of the
charity, those members who
provide additional services in the
maintenance of facilities, advice
and guidance to members and
those from other groups (objective
3) plus support to events
(objective 1)
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
As Covid restrictions lifted, the
Club was able to welcome
members back to the facilities of
Summary of the main the Club and once again began its
Para 1.20
achievements of the programmes of events.
charity, identifying the Restoration bays were fully
difference the charity’s occupied and the hours put in by
work has made to the members closely monitored.
circumstances of its Where issues over use were
beneficiaries and any identified, these were reported to
wider benefits to society the Trustees, who monitored the
as a whole. actions taken and ensured that
these were within the regulations
of the charity. This has ensured
ongoing progress on, completion
and turnover of restorations and
supported objective 1 of the
charity.
Open days and evening events
were well attended, showing
increased numbers compared to
pre-covid levels and the Club’s
income from these activities
recovered compared to the
restricted activity 0f 202/21.
**----- End of picture text -----**
**Work with Scout groups recommenced and guided tours of the workshops and facilities also began again. The Club’s links, specifically with North East Sea Land and Air Museum (a registered charity) continued with assistance (facilities, skills and support) provided throughout the period.** ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Expenditure exceeded income in
financial position at the the period of this report. Although
end of the period income increased, costs also
increased due to the end of Covid
restrictions and the increased
activity of the Club compared to
2020/21. The single biggest
contribution to this increased cost
however was a £15,780 project to
significantly upgrade the lighting
within the workshop. This involved
significant re-wiring and provision
of LED lights throughout. The
intention was to improve electrical
safety, the quality and quantity of
light and reduce running costs.
The Club remains in a sound
financial position, with the final
balance of £77,619 representing a
small reduction of £3968. The
Trustees continue to monitor the
financial performance of the Club
as a standard agenda item.
Late in the period covered by this
report, the Club’s Finance Officer
was disabled and arrangements
for finalising and auditing the
accounts were delayed, hence late
submission of this report. The
Trustees have worked closely with
the replacement Finance Officer to
ensure systems provide smooth
transition and security as part of
the ongoing development of a
formal Risk management policy
and processes. This will be
reported fully in the 2022-23
report.
Statement explaining the Para 1.22 The Club holds reserves/surplus
policy for holding within the accounts to ensure it is
reserves stating why they covered against financial risk not
are held covered by the Club’s insurance
arrangements. Compete loss of
income for a financial year would
be covered. Repair of significant
damage to the fabric of the
building (specifically the roof)
would also be manageable.
Amount of reserves held Para 1.22 Formally there Is no ‘reserve’, an
issue being addressed in 2022-23
that will be reported in the 2022-
23 report., but the Club maintains
a surplus of £70,000 plus as an
informal reserve.
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
**----- End of picture text -----**
**----- Start of picture text -----**
in deficit
Explanation of any Para 1.23 None to report.
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The Club continues to raise income
primarily via: membership fees
The charity’s principal (£5130), restoration bay/facilities
sources of funds Para 1.47 rental by members (£14313) and
(including any open days/events (£2288)
fundraising)
NA
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Physical risk to the fabric of the
building remains the principal risk
A description of the Para 1.46 to the Club and work is ongoing to
principal risks facing the mitigate this with maintenance
charity repair and upgrading of facilities
and infrastructure.
The financial risks facing the Club
have been reduced as a result of
close work, (prompted by the
Trustees at a meeting on 15
November 2021) with insurers to
ensure that the Club’s insurance is
adequate. As a result of the
unusual nature of the Club, this
has resulted in a bespoke policy
and significantly improved cover.
This will be reported fully in the
2022-23 report.
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 CIO using Charities Commission
document model document.
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Trustees are nominated and
methods including details elected within the terms of the
of any constitutional constitution at the AGM. Annually,
provisions e.g. election to members stand down in rotation
post or name of any and nominations are taken to
person or body entitled allow new Trustees to participate.
to appoint one or more This year, the Trustees who
trustees stepped down were re-elected.
Additional information (optional)
You may choose to include further statements where relevant about:
NA
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The Trustees sit outside of the
management of the Club. A
The charity’s Committee, elected by the Club
organisational structure Para 1.51 members at the AGM deal with the
and any wider network day to day management. A
with which the charity minority of the Trustees are also
works part of the Committee to ensure
close communication between the
two.
NA
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name North East Restoration Club
Other name the charity
uses
Registered charity 1181786
number
**----- End of picture text -----**
||Charity’s principal
address|1 Wilden Road, Pattinson Industrial Estate,
Washington, Tyne & Wear NE33 8QB|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Colin William Membership at AGM
1
Lidster
2 Arthur Scott Membership at AGM
3 James Hayes Membership at AGM
Malcolm Membership at AGM
4
Geoffrey Holliday
Hugh David Kelly Finance Officer of Membership at AGM
5
NERC
Bernard Membership at AGM
6
McConville
Kenneth Ian Membership at AGM
7
Tunnicliffe
James David Chair/Secretary Membership at AGM
8
Pace
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name NA** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole** ear NA ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser NA** ## **Name of chief executive or names of senior staff members (Optional information)** NA ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** James David Pace **Position (eg** Chair **Secretary, Chair, etc)** **Date** RTH EAST RESTORATION CLUB . AR IMAR EIP AND PAYMEN RE 31 Mar 22 .31 Mar21 INCOME Memberships Bay/Container rents etc Trailer Hire Morgans Diaries Open Days Sweat Shirts Spray shop/slots Sale of scrap Key Deposit Grants Other 5130.IJ) 14313.CX) 735.IX) 140. 2288.80 390.(X) 622.40 14(XJ. l(XJ).(K) 1020.98 27040.18 5160.CX) 12274.C(I 320.(XI 1398.60 714.20 19956.80 EXPENDITUR Morgans Diaries Assets Compres9)rs Bandsaw Airlines Dust extractor Transmission/trolley jacks Light and heat Insurance Telephone Key deposits refunded Workshop exps/BOC Show expenses Printing Posta8e Advertisin8 Repairs Sundry expenses Business rates Donations Skip hire Defibrillator Lighting project Water rates 160 2(Kl.¢J) 1419.IX) 3721.20 578.48 1043.72 2070.78 3210.46 778.44 IcKI.(K) 980.82 2455.28 348.33 464.05 252. 463.90 2790.40 285.26 27.41 929.71 2690.69 265.79 1190. 15780.(K) 220.01 256.80 123.09 31LI)8.44 -3968.26 12545.56 7411.14 Net income over expenditure Opening Balances @ l April 2021 Bank 81￿1.08 Cash 496.75 73483.49 693.20 74176.69 81587.83 81587.83 77619.57 Closin8 balance at 31 Mar Bank 76275.68 K. Cash 1348.89 81091.08 77 81 87. KP Simpson Phone.. 019142C￿ 550 Certified Public Accountants O Email.. info@kpsimpson.co.uk 172-174 Albert Road, Jarrow, Tyne &Wear, NE32 5JA Webslte.. www.kpsimpson.co.ul tkar Michael, 17, October 20?2 We hafv'e conducted an official financial check of >'our records and accounts for Northea Resioraiion Club for the period ended 31 . MarLh 20?2. The acLounis sho￿. a true and fair i'iew of the raw data provided, income and expenses matched the bank statements and cashbook. Thcre were slight discrepancies in the closing bank balan¢e and closing cash balance proN'ided, however after speaking7 to the treasurer. we agreed that this was due to minor discrepancies within the sourced data. We can confimi thai (he records and accounis are correct and fair. Please see below the individual checks perfonned.. Total sal¢s and expenditure for each month were matched io inLome and expenditure summaries. Income and expenditure were checked and matched for every period. Closinu bank balance was checked to match slalemenls. Yours faiihhlly, KP SSmp50n Lil 172.174 Albcrt Ri, NE32 5JA 0191420055D PYiJW41 Alex Hudson ACCA