Trustees’ Annual Report for the period
From 1 April 2020 To 31 March 2021 Charity name: North East Restoration Club Charity registration number: 1181786
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 1 Promotion of the maintenance,
of the charity as set out repair, restoration, use and display of
in its governing classic and historic vehicles.
document 2 Provision of facilities to support the
above.
3 To provide technical assistance to
like-minded groups.
Summary of the main Para 1.17 and COVID 19 had a significant impact on
1.19
activities in relation to the activities of the charity in period
those purposes for the reported. For much of the period, the
public benefit, in workshop was in ‘lockdown’ and shows
particular, the activities, and visits were unable to take place,
projects or services restricting the achievement of
identified in the objectives 1 & 2. Income continued to
accounts. be gathered from the rental of
restoration bays during this period and
some work was able to take place. A
single show was able to take place
(income included in accounts). Trustee
meetings and monitoring of the
activities and finances of the charity
continued (mostly ‘virtual’ via Zoom).
A policy on Safeguarding was advised
by the trustees as requested by the
Commission and completed and
implemented (outside of the period of
this report).
Statement confirming Para 1.18 The trustees have continued to operate
whether the trustees and oversee the activities of the Club
have had regard to the during a difficult period. Their
guidance issued by the activities and reporting procedures
Charity Commission on continue to be conducted with
public benefit reguard to the guidance on public
benefit.
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference The charity does not make grants. Para 1.38
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Policy on grant making
NA
Para 1.38
Policy on social
investment including
program related
investment
Once again, calculating number and
Para 1.38 contribution of volunteers is
Contribution made by problematic. No one in NERC is paid
volunteers and therefore all 250 members are
volunteers. In the formal response to
the Charities Commission previously
submitted, 60 volunteers were
identified. This figure is based on the
number of members formally involved
in the administrative running of the
charity, together with those who
provide technical and maintenance
support for the fabric of the building
and equipment and those who support
open days and events, including
marshalling, catering and public
interaction. This figure also includes
those working on cars within the
charity’s facilities and trustees.
Other
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Achievements and Performance
SORP reference COVID 19 has restricted activity during the reporting period. Membership has increased during the period. The Summary of the main number of vehicles undergoing Para 1.20 achievements of the restoration in the Club’s workshops has charity, identifying the been maintained, with an improved difference the charity’s turnover of restored vehicles due to work has made to the tighter monitoring of progress and circumstances of its completion. One major show took place beneficiaries and any in the reporting period, and one (well wider benefits to society attended) evening get together was as a whole. managed between lock downs. Work with Scout/Guide groups continued, building on that reported in the 2019/20 report, though one again this was restricted due to COVID.
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 The charity’s financial position is
financial position at the stronger at the end of this period than
end of the period in the previous report with net
resources of £81,587.83 compared to
£74,176.69 although the net income
over expenditure in year was lower at
£7,411.14 compared to £11,921.56,
the difference mainly accounted for by
the loss of open day/showincome.
Statement explaining the Para 1.22 The Charity does not have a formal
policy for holding reserves policy. Informally reserves are
reserves stating why they to provide adequate funds to protect
are held the organisation from a significant loss
of income and to provide funds for high
cost essential maintenance to the
fabric of the premises as well as
ongoing upgrade of facilities for
members and the public.
Amount of reserves held Para 1.22 NERC currently holds a surplus of
£81,587.83 on the cost of operating
during the 2020/21 year (this surplus
includes the cumulative benefit of
surpluses of
previous years).
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 The trustees have no concerns.
uncertainties about the
charity continuing as a
going concern
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The charity’s principal sources of
funding are:
The charity’s principal Membership fees
sources of funds Para 1.47 Rental fees for restoration bays
(including any Income from open days
fundraising)
NA
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
As stated, the charity holds adequate
funds for operation during a downturn
A description of the Para 1.46 in income. The strong financial
principal risks facing the performance of the charity during the
charity pressures of COVID 19 point to its
financial health. Maintenance
of the building remains the main
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risk/cost. A rolling programme of maintenance continues to mitigate this risk. Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Model Constitution provided by the
document Charities Commission
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 In its first year of operation as a
methods including details charity, NERC asked for members to
of any constitutional nominate as trustees. These
provisions e.g. election to nominations had to include
post or name of any a Chair (to be the member who
person or body entitled formally completed the application
to appoint one or more process to the Charities Commission),
trustees the existing treasurer of NERC to report
on finances and a nominee specifically
required report on
restoration activity and public benefit
in line with the charitable objectives.
Other trustees self-nominated.
All nominees were confirmed by the
membership of NERC at the AGM in
2019. There was no vote required as
the number of nominees equalled the
maximum number of trustees allowed
under the terms of the
constitution. All those trustees have
continued to serve during 2020/21 with
three resigning and re-standing in line
with the terms of the constitution.
There are no external individuals or
bodies entitled to appoint trustees.
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
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related parties Other
Reference and Administrative details
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Charity name North East Restoration Club
Other name the charity NA
uses
Registered charity 1181786
number
Charity’s principal 1 Wilden Rd,
address Pattinson Industrial Estate,
Washington
NE38 8QB
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 James Pace Chair
2 Hugh Kelly Treasurer
3 Malcolm Holliday
4 Ian Tunnicliffe
5 James Hayes
6 Arthur Scott
Bernard
7
McConville
8 Colin Lidster
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) James D Pace Full name(s) James David Pace
Position (eg Chair Secretary, Chair, etc)
Date 09/10/21
NORTH EAST RESTORATION CLUB
YEAR ENDED 31 MARCH 2021
RECEIPTS AND PAYMENTS ACCOUNT
MALCOLM BENGSTON
CHARTERED ACOUNTANT
NORTH EAST RESTORATION CLUB
YEAR ENDED 31 MARCH 2021
RECEIPTS AND PAYMENTS ACCOUNT
| INCOME Memberships 5,160.00 Bay/Container rents etc 12,274.00 Trailer Hire 320.00 Morgan Diaries - Show/Open Day and sweat shirts 1,398.60 Spray Shop and Slot Cars 40.00 Sale of Scrap 714.20 Key Deposit 50.00 Grant - Washington Community Development Trust - Other - 19,956.80 EXPENDITURE Assets Compressor and pump - Bandsaw - Airline fittings - Dust extractor - Transmission Jacks/Trolley 1,043.72 Light and Heat 2,070.78 Insurance 3,210.46 Telephone 778.44 Key deposits refunded 100.00 Workshop expenses/BOC 980.82 Show and Display expenses 48.48 Printing, Postage and Advertising 285.26 Repairs 27.41 Sundry expenses 929.71 Business Rates 2,690.69 Skip emptying costs 256.80 Morgan diaries - Water Rates 123.09 12,545.66 Net Income over Expenditure 7,411.14 Opening balances at 1 April 2020 Bank 73,483.49 Cash 693.20 74,176.69 81,587.83 Closing balances at 31 March 2021 Bank 81,091.08 Cash 496.75 81,587.83 31-Mar-21 |
31-Mar-20 | 31-Mar-20 |
|---|---|---|
| 306.00 900.00 425.57 114.99 - 2,763.00 3,212.21 718.92 150.00 3,160.62 922.57 595.92 1,820.29 552.53 2,145.75 496.80 160.00 262.49 61,343.66 911.47 73,483.49 693.20 |
6,670.00 13,317.00 590.00 160.00 6,536.96 435.00 699.20 650.00 1,040.00 531.06 |
|
| 30,629.22 18,707.66 |
||
| 11,921.56 62,255.13 |
||
| 74,176.69 74,176.69 |
||
ACCOUNTANT'S REPORT
In accordance with instructions given to me I have prepared, without carrying out an audit, the annexed accounts for the year to 31 March 2021, from the accounting records of the North East Restoration Club and from information and explanations given to me.
M. BENGSTON
Chartered Accountant
NORTH EAST RESTORATION CLUB
YEAR ENDED 31 MARCH 2021
NOTES TO ACCOMPANY RECEIPTS AND PAYMENTS ACCOUNT
| RECEIPTS Show/Open Day receipts May July September Other income Donations Kitchen sales Sundry sales PAYMENTS Insurance AWC Insurance Humber Ins Repairs Cables for TV/Laptop Wprkshop keys Keys and kitchen utensils for club Fire ext service etc x 2 April 2019, March 2020 Spray Shop Electrical Lighting units for paint shop Fuel for mower Hedge/Tree Cutting Sundry expenses Willis Scott / Bassett Heron Sundry cash items Xmas party expenses Canteen expenses Presentation Gift Legal fees re asset transfer Face Masks/Sanitiser |
2021 - - 1,398.60 1,398.60 - - - - 3,210.46 - 3,210.46 17.41 10.00 - - - - - - 27.41 211.00 - - - - 688.00 30.71 929.71 |
2020 2,801.70 1,075.00 2,660.26 |
|---|---|---|
| 6,536.96 | ||
| 355.00 176.06 - |
||
| 531.06 | ||
| 3,024.00 188.21 |
||
| 3,212.21 | ||
| - - 339.95 334.13 210.85 415.36 20.00 500.00 |
||
| 1,820.29 | ||
| 199.00 120.73 138.25 27.57 66.98 - - |
||
| 552.53 |