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2023-04-30-accounts

CHARITY REGISTRATION NUMBER: 1181781

The Henhayes Centre

Unaudited Financial Statements

30 April 2023

The Henhayes Centre

Financial Statements

Year ended 30 April 2023

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 5
Statement of financial activities (including income and
expenditure account) 6
Statement of financial position 7
Notes to the financial statements 8

The Henhayes Centre

Trustees' Annual Report

Year ended 30 April 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 30 April 2023. The accounts to 30 April 2022 covered a 13 month period to bring them in line with the year end registered with The Charity Commission. The accounts to 30 April 2023 cover a 12 month period. The figures for the two years are therefore not entirely comparable.

Reference and administrative details

Registered charity name The Henhayes Centre
Charity registration number
1181781
Principal office and
registered The Henhayes Centre
office South Street Car Park
Crewkerne
Somerset
TA18 8DA
The trustees RJ Prince
LEM Staples
BAS McNeil
R Scrivens
EM Mills
RE Spencer
ND Udall
A Reed (elected 20 October 2023)

Structure, governance and management

The Henhayes Centre was registered as a charitable incorporated organisation and is governed by its document dated 22 April 2021. It was previously registered as a charity with the registered charity number of 269179. The assets and surplus were transferred to the CIO at 22 April 2021.

Reference and administrative details including the principle office address and details of trustees who served the charity during the period and up to the date of signing are shown above.

Trustees are appointed in accordance with the Governing document. Formal trustee training is provided on an ad hoc basis as required. All strategic decisions are taken by the trustees, but day-today operating decisions relating to ‘The Henhayes Centre’ are delegated to staff.

The Trustees continue to review the major risks to which the charity is exposed, covering all identified, relevant areas including financial risk and risks associated with personnel. Risks have been identified, assessed and safeguards have been put in place to eliminate or mitigate such risks as far as is reasonably possible.

In the management of the Charity and the preparation of these accounts the Trustees have paid due regard to the Charity Governance Code.

Objectives and activities

The main charitable objectives of the CIO are to provide a building and facilities to elderly and disabled people. This includes the provision of advocacy, advice and information. The building is also available to the wider community for hire.

The CIO provides a range of regular activities for both members and non-members. In carrying out these objectives the Trustees have paid due regard to guidance on public benefit

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The Henhayes Centre

Trustees' Annual Report

Year ended 30 April 2023

issued by the Charity Commission.

Volunteers

The charity uses volunteers where necessary to minimise costs.

Achievements and performance

The financial year of 2022-2023 was again a year of two halves and following a difficult and slow end to 2021/22. Not only was the Centre still seeing low numbers in the aftermath of the COVID-19 pandemic, but we now had the Cost of Living Crisis to contend with too.

Things continued to be slow through the first half of the new financial year and this saw us cancel or postpone a number of our planned fundraising events due to lack of interest. As with most charities, fundraising is key to our survival, and we must always ensure that the cost to put on an event does not outweigh the money raised from it.

As the autumn approached we saw a period of significant staff changes in both the kitchen and running the Memory Group. This gave us the opportunity to make some much-needed changes in how the kitchen and the Memory Group were being run in order to help lower the losses both were incurring. In the kitchen we have been able to streamline the workload and implement efficiencies in working patterns. We are also incredibly lucky to have 2 amazing kitchen volunteers who come week in week out to help us in the kitchen. They mainly aid with vegetable prep and washing up, we cannot express how grateful for their help we are. The kitchen is running at its most efficient for years and the quality and standard of the food being produced has improved dramatically.

For the Memory Group we decided to change the day from a Monday to Wednesday and to recruit only one new staff member in the role of Activity Coordinator & Group Leader, even though the group can have a maximum of 12 people attend it was regularly only having 6-8 people.

The winter brought with it new life at the Centre, our postponed gin evening took place in October and was a huge success, and our Core Activity attendance started to grow. During the October half term we held a Halloween show for not only our usual crowd but families as well, it was fully booked and was a huge success. In November we held a Musicals Through the Ages concert which raised over £600.00. We also introduced a new Conversation French Group which has been very well attended from its first session. December really was the most wonderful time of the year and saw the Centre host an array of events and fundraisers. The events we put on were all very well attended and even more well-loved, the grotto was once again a roaring success, and our Christmas lunch week was outstanding! The quality of the food was extremely high, and the kitchen worked harmoniously together. Phoenix Brass Band also very kindly performed their annual Christmas concert free of charge to make up for the short notice cancellation of the previous year, raising over £700.00. Both Christmas Breakfasts (November & December) were very well attended and in the middle of it all we also held and catered for a large wedding reception, this was a first for the Centre, but it was the start of great things, and we have since held another three.

From January 2023 onwards the Centre has been very busy. Our café area has really taken off, our numbers within our Core Activities have grown even more and our Memory Group number increased to capacity, meaning we would need to start a second Memory Group in the new financial year.

In March we introduced a new regular fundraiser in the form of Big Roast Lunch, the first of which was outstanding and saw us serve 72 roast lunches. The kitchen, staff and all volunteers worked incredibly well together and as a management committee we could not be prouder of our team.

Financial review

In June we were awarded a £4,000.00 grant by Somerset Community Foundation which was to help towards our core costs, the money was with us by July making such a difference to the Centre.

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The Henhayes Centre

Trustees' Annual Report

Year ended 30 April 2023

We have also been extremely lucky and instead of having to recruit for a new cleaner, a committee member has offered to do this and the general caretaking of the building voluntarily. This incredibly kind act has helped to save the Centre over £3,000.00 per year.

Whilst attendance at the Centre was on the up so was expenditure and due to the dramatic rise in energy costs we saw our bills rise heftily.

However, with that negative comes a positive and in February we were notified that we had been awarded a £1000.00 grant from the town council, which is again for core costs and so very much appreciated.

Plans for the future

We continue to make changes here at the Centre wherever possible to try to reduce these losses while still trying to provide services that people need and want. Difficult times lay ahead of us but spreading awareness of what we offer, fundraising, and most importantly grant applications are now more vital than ever and will be the focus of the coming year.

Income Reserves

The committee’s policy on income reserves is to maintain sufficient reserves for the charity to continue to meet its ongoing commitments and to provide sufficient funds to develop those services. At 30 April 2023 the total reserves held were £789,856 of which £33,205 are free reserves.

Risk

The trustees have assessed the major risks to which the charity is exposed and systems have been established to minimise those risks.

Investment Policy

Currently the charity is holding surplus funds in a bank account to be used for future activities and running of the centre. The Trustees will review the balance held on a regular basis.

Charity Accounts

This report and the charity's accounts have been prepared in line with the charity's governing document, Charities Act 2011 and the FRS 102 SORP.

TRUSTEES' RESPONSIBILITIES

A charity's trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

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The Henhayes Centre

Trustees' Annual Report

Year ended 30 April 2023

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees' annual report and the strategic report were approved on 28 February 2024 and signed on behalf of the board of trustees by:

RJ Prince Trustee

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The Henhayes Centre

Independent Examiner's Report to the Trustees of The Henhayes Centre

Year ended 30 April 2023

I report to the trustees on my examination of the financial statements of The Henhayes Centre ('the charity') for the period ended 30 April 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understanding of the accounts to be reached.

Simon Bachrach FCA

CHALMERS & CO (SW) LIMITED Chartered accountants Trading as Chalmers & Co. 6 The Linen Yard South Street Crewkerne Somerset TA18 8AB

Date: 28 February 2024

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The Henhayes Centre

Statement of Financial Activities (including income and expenditure account)

Year ended 30 April 2023

Period 1
Apr 21 to
30 Apr
Year ended 30 April 2023 2022
Unrestricted Restricted Total Total funds
funds funds funds
Note £ £ £
Income and endowments
Donations and grants 4 5,179 3,190 8,369
32,885
Charitable activities 5 83,832 83,832
63,376
Other income 6 2,071 2,071
2,631
Investment income 7 421 421
15
--------------------------- --------------------------- --------------------------- ---------------------------
Total income 91,503 3,190 94,693
98,907
=========================== =========================== =========================== ===========================
Expenditure
Charitable activities expenditure 8 18,024 3,248 21,272
13,600
Other expenditure 9 73,164 8,464 81,628
89,781
--------------------------- --------------------------- --------------------------- ---------------------------
Total expenditure 91,188 11,712 102,900
103,381
=========================== =========================== =========================== ===========================
Transfer between funds
--------------------------------- --------------------------------- --------------------------- ---------------------------
Net (expenditure)/income and net movement in funds
315
(8,522) (8,207) (4,474)
================================ ================================= =========================== ===========================
Reconciliation of funds
Total funds brought forward 787,371 10,692 798,063 802,537
-------------------------------- -------------------------------- -------------------------------- --------------------------------
Total funds carried forward 787,686 2,170 789,856 798,063
================================ ================================ ================================ ================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 14 form part of these financial statements.

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The Henhayes Centre

Statement of Financial Position

30 April 2023

30 Apr 23 30 Apr 22
Note £ £
Fixed assets
Tangible fixed assets 14 754,481 755,304
Current assets
Stocks 15 1,138 1,057
Debtors 16 5,868 6,175
Cash at bank and in hand 37,814 41,739
--------------------------- ---------------------------
44,820 48,971
Creditors: amounts falling due within one year 17 9,445 6,212
--------------------------- ---------------------------
Net current assets 35,375 42,759
-------------------------------- --------------------------------
Total assets less current liabilities 789,856 798,063
-------------------------------- --------------------------------
Net assets 789,856 798,063
================================ ================================
Funds of the charity
Unrestricted funds 18/19 787,686 787,371
Restricted funds 18/19 2,170 10,692
-------------------------------- --------------------------------
Total charity funds 789,856 798,063
================================ ================================

These financial statements were approved by the board of trustees and authorised for issue on 28 February 2024, and are signed on behalf of the board by:

RJ Prince Trustee

The notes on pages 8 to 14 form part of these financial statements.

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

1. General information

The charity is a registered charity in England and Wales. The address of the registered office is The Henhayes Centre, South Street Car Park, Crewkerne, Somerset, TA18 8DA.

2. Statement of compliance

The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity’s ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity’s purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Judgements and key sources of uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Expenditure is inclusive of VAT as the charity is not registered for VAT.

Operating leases

Lease payments are recognised as an expense as they fall due.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Equipment - 25% reducing balance
Freehold property - 0%

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

Government Grants

Government grant income is recognised on a receivable basis. Where a restriction is placed on the use of the grant, the amount of the grant is included in restricted funds. Grants that are receivable for purposes of giving immediate financial support to entity with no future related costs

9

The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

are recognised in income in the period in which it became receivable. Unrestricted grants that cover a specified period are accounted for within accruals and deferred income where appropriate.

Pension costs

The company operates a defined contribution pension scheme for employees under auto enrolment. The assets of the scheme are held separately from those of the company in an independently administered fund. Pension costs are charged to the Statement of Financial Activities as incurred, are included within salary costs, and represent contributions payable by the company.

Fund Accounting

Unrestricted Funds

General accumulated unrestricted funds represent the funds of the charity that are not subject to any restrictions regarding their use and may be applied in achieving any of the objectives of the charity as decided by the trustees.

Designated Funds

Funds designated for a particular purpose by the charity are also unrestricted but shown as a separate fund category. Amounts are transferred to a designated fund when the restriction placed upon the incoming resource has been realised but the trustees wish to be able to separately identify these assets.

Restricted Funds

These relate to incoming resources which have been received subject to specific conditions imposed by the donor and binding on the Trustees and may only be applied in accordance with the restrictions placed on the donation. Upon realisation of the aims of the restricted funds, assets of such funds are transferred to unrestricted or designated funds as appropriate

4. Donation and grants

Donation and grants
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Donations 769 769 596
Collection boxes 218 218 338
Donations for use of facilities and
equipment 220
Donations of equipment 260
Donations in memoriam 172
Donation of website build time 1,900 1,900
Grants
Crewkerne Town Council grants 2,292 2,292 2,208
Somerset Foundation grant 3,190 3,190 3,000
Rotary grant for kitchen equipment 708
National Lottery grant 9,932
Furlough grant 15,451
================================ ================================ ================================ ================================
5,179 3,190 8,369 32,885
================================ ================================ ================================ ================================

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

5. Charitable activities

Charitable activities
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Keep Fit/Physio 6,912 6,912 4,444
Computer Training 302 302 256
Memory group 2,986 2,986 1,401
Tuesday group 4,907 4,907 2,760
Transport 861 861 397
Centre Bookings 22,355 22,355 28,635
Fundraising 4,679 4,679 4,849
Membership subscriptions 1,738 1,738 699
Food and drink sales 30,628 30,628 16,682
Bar sales 8,464 8,464 3,253
================================ ================================ ================================ ================================
83,832 83,832 63,376
================================ ================================ ================================ ================================

6. Other income

Other income
Total Unrestricted Restricted Total Funds
Unrestricted Restricted Funds Funds Funds 2022
Funds Funds 2023
£ £ £ £ £ £
Miscellaneous sales 480 480 808 808
Solar power refund 1,591 1,591 1,823 1,823
================================ ================================ ================================ ================================ ================================ ================================
2,071 2,071 2,631 2,631
================================ ================================ ================================ ================================ ================================ ================================

7. Investment income

Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank interest receivable 421 421 15 15
============== ============== ============== ==============
Charitable activity expenditure
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Keep fit/Physio costs 2,329 2,329 2,315
Memory group costs 1,030 1,030 584
Tuesday group costs 556 2,218 2,774 2,190
Bar costs (adjusted for stock) 3,147 3,147 1,089
Food costs 8,741 8,741 5,838
Transport costs 369 369 219
Fundraising costs 2,181 2,181 766
Centre equipment 701 701 599
--------------------------- --------------------------- ================================ ================================
18,024 3,248 21,272 13,600
=========================== =========================== ================================ ================================

8. Charitable activity expenditure

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

9. Other expenditure

Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Salaries and pension 45,897 2,890 48,787 56,680
Electricity 4,733 5,046 9,779 4,656
Gas 867 194 1,061 609
Water 795 795 496
Telephone & broadband 3,200 3,200 2,722
Insurance 2,177 2,177 2,169
Licences 841 841 797
Office expenses 866 866 1,094
Alarm/fire protection 746 746 691
Cleaning expenses & refuse collection 2,609 334 2,943 2,730
Advertising & promotion 544 544 3,406
Kitchen supplies & maintenance 306 306 543
Sundries 241 241 141
Website maintenance and IT software 2,490 2,490 982
Repairs & maintenance 2,952 2,952 8,829
Bank & card machine charges 589 589 398
Independent examiners 600 600 840
Accountancy fees 774 774
Depreciation 1,493 1,493 1,969
Staff Training 29
Bad debts 444 444
---------------------------- ---------------------------- ---------------------------- ----------------------------
73,164 8,464 81,628 89,781
============================ ============================ ============================ ============================

10. Net (expenditure)/income

Net (expenditure)/income is stated after charging/(crediting):

Period from
1 Apr 21 to
30 Apr 23 30 Apr 2022
£ £
Depreciation of tangible fixed assets 1,493 1,969
======================= =======================

11. Operating leases

Amounts due within one year under operating lease commitments at 30 April 2023 £726

12. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

Period from
1 Apr 21 to
30 Apr 23 30 Apr 22
£ £
Wages and salaries (including pension contributions) 48,787 56,680
--------------------------- ---------------------------
48,787 56,680
=========================== ===========================

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

The average head count of employees during the period was 5.

No employee received employee benefits of more than £60,000 during the year.

13. Trustee remuneration and expenses, related party transactions

No remuneration or expenses have been paid to the trustees during the period. There were no related party transactions during the period.

14. Tangible fixed assets

Tangible fixed assets
Freehold
property Equipment Total
£ £ £
Cost
At 1 May 2022 750,000 7,273 757,273
Additions 670 670
-------------------------------- ----------------------- --------------------------------
At 30 April 2023 750,000 7,943 757,943
================================ ======================= ================================
Depreciation
At 1 May 2022 1,969 1,969
Charge for the year 1,493 1,493
-------------------------------- ----------------------- --------------------------------
At 30 April 2023 3,462 3,462
================================ ======================= ================================
Carrying amount
At 30 April 2023 750,000 4,481 754,481
================================ ======================= ================================
At 30 April 2022 750,000 5,304 755,304
================================ ======================= ================================
Stocks
2023 2022
£ £
Raw materials and consumables 1,138 1,057
======================= =======================
Debtors
2023 2022
£ £
Trade debtors 3,558 2,825
Prepayments and accrued income 686 1,022
Other debtors 1,624 2,328
----------------------- -----------------------
5,868 6,175
======================= =======================
Creditors: amounts falling due within one year
2023 2022
£ £
Payments received on account 450 450
Trade creditors 3,581 822
Accruals and deferred income 5,197 4,575
Social security and other taxes - 40
Other creditors 217 325
----------------------- -----------------------
9,445 6,212
======================= =======================

15. Stocks

16. Debtors

17. Creditors: amounts falling due within one year

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The Henhayes Centre

Notes to the Financial Statements

Year ended 30 April 2023

18. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At 1 May 2022 Income Expenditure At 30 April 2023
£ £ £ £
General funds 787,371 91,503 91,188 787,686
======================= ================================ ================================ =======================
Restricted funds
At 1May 2022 Income Expenditure At 30 April 2023
£ £ £ £
Somerset Community Fund –
Memory group 2,416 1,030 1,386
National Lottery Grant –
Tuesday group 8,276 7,492 784
Somerset Community
Foundation – Core costs 3,190 3,190
---------------------------- ---------------------------- ----------------------- ----------------------------
Total 10,692 3,190 11,712 2,170
============================ ============================ ======================= ============================

19. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 754,481 754,481
Current assets 42,650 2,170 44,820
Creditors less than 1 year (9,445) (9,445)
---------------------------- ----------------------- ----------------------------
Net assets 787,686 2,170 789,856
============================ ======================= ============================
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 755,304 755,304
Current assets 38,279 10,692 48,971
Creditors less than 1 year (6,212) (6,212)
---------------------------- ----------------------- ----------------------------
Net assets 787,371 10,692 798,063
============================ ======================= ============================

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