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2022-03-31-accounts

Little Lounge CIO

REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Charity Number 1181770

Cilfynydd Community Centre, Howell Street, Pontypridd, CF37 4NR

LITTLE LOUNGE CIO

REFERENCE & ADMINISTRATIVE INFORMATION

Registered Charity Number 1181770
Principal Address Cilfynydd Community Centre
Howell Street
Pontypridd
CF37 4NR
Trustees Mr Peter Bevan (Joined 19 October 21)
Mrs Una Hilder (Chair until 22 April 21 when resigned)
Mrs Helen Jones (Joined 19 October 21)
Mr Mark Pont
Miss Suzanne Spooner (Chair from 7 February 22)
Mrs Fionn Vance (Resigned 19 October 21)
Bookkeepers Your Business Hub Services Ltd
Ty Menter
Navigation park
Abercynon
CF45 4SN
Bankers Santander HSBC
Fraternal Parade 92A Taff St
Pontypridd Pontypridd
CF37 4UH CF37 4SR

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LITTLE LOUNGE CIO

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and the financial statements of the charity for the year ended 31 March 2022

CONSTITUTION & LEGAL STATUS

Little Lounge is a Charitable Incorporated Organisation (CIO).

The CIO was registered with the Charity Commission on 29 January 2019 and the Charity Registration Number is 1181770.

OBJECTS OF THE CHARITY

The Trustees of Little Lounge CIO seek

TRUSTEES

The method of appointment of trustees is set out in the Governing Document dated 21 January 2019. No trustees are remunerated.

The need for new trustees is reviewed regularly and when appropriate possible names are presented at a trustees meeting for consideration. The existing trustees make any new appointments, for an indefinite period. New trustees are given copies of the governing documents, appropriate Charity Commission information and recent trustees minutes.

During the year ended 31 March 2022 the following people acted as trustees: Mrs Una Hilder (Chair until 22 April 21 when resigned) Mrs Helen Jones (Joined 19 October 21) Mr Mark Pont Miss Suzanne Spooner (Chair from 7 February 22) Mrs Fionn Vance (Resigned 19 October 21) Mr Peter Bevan (Joined 19 October 21)

RISK REVIEW

The management committee regularly reviews the major risks to which the charity is exposed and systems are established to mitigate these risks. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

RESERVES POLICY

The trustees decided to maintain a small financial reserve, approximately equivalent to the normal, predictable outgoings in one month.

FINANCIAL REVIEW

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LITTLE LOUNGE CIO

These accounts cover the period of the Charity from 1[st] April 2021 to 31[st] March 2022

ACHEIVEMENTS & PERFORMANCE

Spring 2021

Due to the ongoing Covid restrictions, social distancing guidelines prevented much of our usual activities at the beginning of the year. We continued to engage with the local community in alternative ways, with weekly Live Facebook Baby Sessions a QR Code Easter Trail & Activity packs being given out over the Easter holidays.

We partnered with three South Wales based Wellbeing professionals to deliver a Collaboration project entitled ‘SWAG’ Support, Wellbeing Advice and Guidance’ online event for parents. We partnered with Inspirational Futures, Voyage of Hope Therapy and The Pili Pala Project. The event was well attended with 10 participants. 100% responding that they had found the event helpful.

With National Lottery Awards for All funding we launched Outdoor Adventures Toddler Group officially and took on Angela Karadog as a paid facilitator.

Weekly Pantry at the Basement continued to take place with our volunteer workforce.

In May Katie Hadley was selected as a Finalist of Welsh Ice & Social Business Wales Social Entrepreneur of the Year award.

Baby Group reopened indoors (socially distanced) music class with a stripped back team of two; Katie & Rhiannon a volunteer. 2 sessions of 8 families in each were held back to back; 45minutes per session and a 30 minute sanitation in between. The sessions were fully booked for two 6 week blocks.

Negotiating the lease of the basement with RCT was ongoing, since resubmitting the Community Asset Transfer application in Jan 2021. Fundraising towards the renovations was also ongoing with an unfortunate increase in projected costs from £65,000 to £110,000. This was partly due to increases in labour costs and materials, it was also affected by brining a Mechanical & Electrical Engineer into the project to design the M&E plans to a commercial standard.

During the course of the year the capital funding secured:

Summer 2021:

Angela made connections with local school Pont Sion Norton, facilitated on site visits for the Cyngor ECO Council to see the Pantry in action and do some work in the Community Garden at the Centre.

Welsh Government launched the Summer of Fun funding scheme through local authorities. We successfully applied for a grant to run a free weekly Brunch Club over the summer holidays.

Techniquest approached us to be a ‘host’ for a Summer Science club, this ran for three weeks in Aug. We also collaborated with RCT Play for a 6 week Play scheme at the Centre.

Autumn & Winter 2021:

September saw the relaunch of Baby Group – non socially distanced, with increased capacity and more volunteers. We continued to use our Bookwhen online booking system, which has streamlined all our bookings and payments. In October we ran a successful outdoor Pumpkin Patch event in the Community Garden.

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LITTLE LOUNGE CIO

The decision was taken to move Outdoor Adventures Toddler group indoors for the winter months; due to no natural rain cover in the Community Garden.

In November Una arranged ‘in-person’ Food Hygiene training for 12 of our Volunteers.

We planned an indoor Santa’s Grotto event (fully booked)

December came and along with it a change in Covid restrictions; our Santa’s Grotto had to move outside (Covid restrictions reintroduced) Although still well attended and good feedback.

Pantry overview for 2021:

Spring 2022:

In January we closed Pantry to clear Basement ready for the renovation work to begin.

In February Pantry reopened inside the basement, with a new ‘self-serve’ system.

Unfortunately, Outdoor Adventures did not reopen as Ange had long covid. Collaborating with Angela we ran an Outdoor Half Term event in the Community Garden, which was well attended.

In March we partnered with Renew Wales to host 6 weekly Youth Wood work workshops for local teens.

In summary:

2021-2022 saw lots of new collaboration work with various partners, the successful relaunch and expansion of ‘in person’ Baby & Toddler activities and a significant amount of capital funding secured.

The biggest frustration was the drawn-out process of securing the lease on the Basement and the repercussions of this on the costs of the proposed renovation.

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LITTLE LOUNGE CIO

RESPONSIBILITIES OF THE TRUSTEES

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Trust as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure for the financial year.

In preparing those financial statements the trustees should follow best practice and

The trustees are responsible for maintaining proper accounting records which disclose at any time the financial position of the charity and to enable them to ensure that the financial statements comply with charity legislation. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on 31 January 2023 and signed on their behalf

……………………………………………………………….

Miss Suzanne Spooner Chair of Trustee s

………………………………………………………………. Mr Mark Pont Trustee

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LITTLE LOUNGE CIO

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

I report on the accounts of Little Lounge CIO for the year ended 31 March 2022 set out on pages 3 to 13.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, and to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

In connection with my examination, no matter has come to my attention:

……………………………………………………………….

Mr Paul Burnell C Management Services Ltd Independent Examiner 69 Velindre Road Cardiff CF14 2TF

Date: 31 January 2023

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LITTLE LOUNGE CIO

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Notes
Incoming resources
Charitable Activities
Donations
Grants Income
2
Interest
Total incoming resources
Resources expended
Charitable Activities
Activity Costs
Operations & Administration
Venue Development
Grants Expenses
3
Total resources expended
Net incoming/(outgoing)
resources before transfers
Transfer between funds
Net incoming/(outgoing)
resources for the year
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
2021-22
Total
£
£
£
4,520
370
4,890
2,935
0
2,935
0
69,255
69,255
0
0
0
7,454
69,625
77,079
184
2,219
2,403
977
4,127
5,103
9,002
0
9,002
0
26,170
26,170
10,162
32,516
42,678
(2,708)
37,109
34,401
0
0
0
(2,708)
37,109
34,401
6,526
29,091
35,617
3,818
66,200
70,018		 2020-21
£
160
2,358
28,556
1
31,075
1,740
1,189
0
11,646
14,575
16,501
0
16,501
19,116
35,617

The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.

Note correction to 2020-21: £9343.75 of WCVA Thrive/Revive Grant Income from 2020-21 actually relates to a long term loan: ‘WCVA - Third Sector Resilience Fund for Wales Phase 2 Loan’

All the above amounts relate to continuing activity.

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LITTLE LOUNGE CIO

BALANCE SHEET AS AT 31 MARCH 2022

Notes
Current Assets
Cash at bank and in hand
Debtors
Total Current Assets
Current Liabilities
Creditor amounts falling due within one year
Net Current Assets
Fixed Assets
Tangible Assets
4
Total Assets less Current Liabilities
Non-Current Liabilities
Creditor amounts falling due after more than
one year
5
Net assets
Funds
Restricted Funds
6
Unrestricted Funds
7
Total funds		 31 March 22
£
79,103
0
79,103
0
79,103
259
79,361
(9,344)
70,018
66,200
3,818
70,018		 31 March 21
£
44,825
0
44,825
(333)
44,493
468
44,961
(9,344)
35,617
29,091
6,526
35,617

Notes in pages 10 to 13 form part of these accounts

Note correction to 2020-21: £9343.75 of WCVA Thrive/Revive Grant Income from 2020-21 actually relates to a long term loan: ‘WCVA - Third Sector Resilience Fund for Wales Phase 2 Loan’

Approved by the trustees on 31 January 2023 and signed on their behalf

………………………………………………………………. ………………………………………………………………. Miss Suzanne Spooner Mr Mark Pont Chair of Trustees Trustee

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LITTLE LOUNGE CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the year preceding.

1.1. Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102); and the Charities Act 2011.

The accounts have been prepared on an accruals basis.

1.2. Cashflow

The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.

1.3. Fund Accounting

Funds held by the charity are either:

  1. Unrestricted Funds - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.

  2. Designated Funds - these are funds set aside by the trustees out of unrestricted general funds for a specific future purpose or projects

  3. Restricted Funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

1.4. Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific polices are applied to particular categories of income:

  1. Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable.

  2. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

  3. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Other grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

  4. Legacies are included when the charity is advised by the personal representative of an estate that payment will be made or property transferred and the amount involved can be quantified

1.5. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of as indirect nature necessary to support them.

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LITTLE LOUNGE CIO

Operational costs include Governance costs associated with meeting the constitutional and statutory requirements of the charity and include accountancy fees, costs relating to the strategic development of the charity, management of assets and organisational administration.

2. Grants Income

1910 Grant
2021 Summer of Fun (RCT)
Food Network
Interlink Microgrant
Magic Little Grant - Localgiving
Moondance Foundation
Pontypridd Town Council
RCT
Postcode Lottery
The Grange Appeal
TNL Awards for All
Trivallis Community Fund
UnLtd grant
WCVA Thrive/Revive
Total		 Unrestricted
Funds
Restricted
Funds
2021-22
Total
£
£
£
0
5,000
5,000
0
696
696
0
10,000
10,000
0
474
474
0
500
500
0
10,000
10,000
0
0
0
0
0
0
0
19,426
19,426
0
370
370
0
9,684
9,684
0
1,000
1,000
0
5,000
5,000
0
7,475
7,475
0
69,625
69,625		 2020-21
Total
£
0
0
0
250
0
0
200
500
0
0
7,050
0
0
20,556
28,556

3. Grants Expenses

Unrestricted Restricted 2021-22 2020-21
Funds Funds Total Total
£ £ £ £
2021 Summer of Fun (RCT) 0 696 696 0
Interlink Microgrant 0 388 388 0
National Lottery 0 0 0 6,656
Moondance Foundation 0 3,000 3,000 0
The Grange Appeal 0 370 370 0
TNL Awards for All 0 1,083 1,083 150
UnLtd Grant 0 4,888 4,888 0
WCVA Thrive/Revive 0 22,091 22,091 0
WCVA Flood 0 0 0 4,840
Total 0 32,516 32,516 11,646

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LITTLE LOUNGE CIO

4. Fixed Assets

Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book values
At 31 March 2021
At 31 March 2022		 Computer
Equipment
£
474
0
474
(6)
(209)
(215)
468
259

5. Long Term Liabilities

.
Long Term Liabilities
WCVA - Third Sector Resilience Fund
for Wales Phase 2 Loan
Total		 Unrestricted
Funds
Restricted
Funds
2021-22
Total
£
£
£
0
9,344
9,344
0
9,344
9,344		 2020-21
Total
£
9,344
9,344

6. Restricted Funds

1910 Grant
2021 Summer of Fun (RCT)
Food Network Grant
Interlink Microgrant
Magic Little Grant
Moondance Foundation
National Lottery
Pontypridd Town Council
RCT
Postcode Lottery
The Grange Appeal
TNL Awards for All
Trivallis Community Fund
UnLtd Grant
WCVA Flood
WCVA Thrive/Revive
Total		 At 1
April
21
Incoming
resources
Outgoing
resources
Transfers
£
£
£
£
0
5,000
0
0
0
696
(696)
0
0
10,000
0
0
250
474
(388)
0
0
500
0
0
0
10,000
(3,000)
0
525
0
0
0
200
0
0
0
500
0
0
0
0
19,426
0
0
0
370
(370)
0
6,900
9,684
(1,083)
0
0
1,000
0
0
0
5,000
(4,888)
0
160
0
0
0
20,556
7,475
(22,091)
0
29,091
69,625
(32,516)
0		 At 31
March 2022
£
5,000
0
10,000
336
500
7,000
525
200
500
19,426
0
15,501
1,000
112
160
5,941
66,200

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LITTLE LOUNGE CIO

Restrictions applied:

7. Unrestricted Funds

Unrestricted Funds
Total		 At 1
April
21
Incoming
resources
Outgoing
resources
Transfers
£
£
£
£
6,526
7,454
(10,162)
0
6,526
7,454
(10,162)
0		 At 31
March 2022
£
3,818
3,818

8. Transactions with Trustees

There were no transactions with the Trustees during the year

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