# **Bristol Musical Comedy Club CIO ACCOUNTS**
**Year ended 31 October 2020**
**Charity Number 1181749**
**BRISTOL MUSICAL COMEDY CLUB**
## **FINANCIAL STATEMENTS**
## **YEAR ENDED 31 October 2020**
|**CONTENTS**|**PAGE**|
|---|---|
|Legal and Administrative Information|**1**|
|Trustees annual report|**2 - 4**|
|Independent Examiner’s Report|**5**|
|Receipts & Payments|**6**|
|Balance sheet|**7**|
|Statement of financial activities|**8**|
-1-
**Bristol Musical Comedy Club**
## **Independent Examiner’s Report to the Trustees**
## **YEAR ENDED 31 October 2020**
## **Status**
Bristol Musical Comedy Club is a registered charity governed by its constitution. Charity number: 1181749
## **TRUSTEES**
Robert McDonald – Chairman Eva James Rebecca Lewis
**Registered Office** 562 Bath Road Bristol BS4 3LE
## **Independent Examiner**
Leonard Curthoys
## **Bankers**
Barclays Bank
-1-
**Bristol Musical Comedy Club**
## **Independent Examiner’s Report to the Trustees**
## **YEAR ENDED 31 October 2020**
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 October 2020
## **Structure, Governance and Management**
As agreed at the previous AGM BMCC has now become a CIO. This is a Charitable Incorporated Organisation. It's a new form of Charity and the main difference is that a CIO has a separate legal personality so it can enter into contracts and own property in its own right. The CIO operates under a constitution but that constitution is smaller than the constitution under which BMCC operates. The advantage of this is that it means we can adopt rules and policies easier than under the current constitution. Over the past few years, a number of changes have been introduced which mean we need to review policies and implement new policies – safeguarding policies & GDPR to name but a few. By operating under a CIO the group has the flexibility to change and implement policies for the benefit of the club. It also means that the group can operate more under a "company structure" which is essential in today's world. As the CIO has a different status to the registered charity, we have had to set up a new account. We were considering changing banks as we have had a few difficulties with our Lloyds Account recently so it was likely that there would be a change in account anyway. The introduction of the CIO will also fit in with the proposed changes to the current financial year under which BMCC operates. The financial year for the CIO will be set as 1 November to 31st October and this will happen immediately.
We have been implanting this change over during the last financial year and as a result you will see a ‘transfer in’ from the ‘old’ BMCC, i.e. the Lloyds account.
The intention of the committee is to eventually close the Lloyds account and merge the ‘old’ BMCC charity with the new CIO.
## **Objects of the Charity**
The objective of the charity is to educate the public in the arts and sciences and in particular to the art and science of music and drama by the presentation of dramatic musical productions.
## **Organisation of the Charity**
A committee is elected at an Annual General Meeting of the Members, that is convened annually as soon as possible after the end of the financial year to which members shall be summoned by notice giving not less than fourteen days. The committee shall comprise a Chairman, Secretary, Treasurer and four other Members.
In view of the current COVID pandemic the committee have decided to push back the AGM by a period of three months to January 2021 as is allowed by the constitution. The Trustees subsequently agreed to push the AGM back further to June 2021 due to the ongoing pandemic. The membership was informed of this decision which the Trustees deemed to be in the best interests of the CIO.
All arrangements for the productions and other events and the control of the finances are in the hands of the committee.
-1-
**Bristol Musical Comedy Club**
## **Independent Examiner’s Report to the Trustees**
## **YEAR ENDED 31 October 2020**
## **Reserves policy and risk management**
The trustees have examined the major risks to which the charity is exposed and systems have been established to mitigate those risks. These procedures will be periodically reviewed to ensure that they still meet the needs of the charity.
## **Trustees’ responsibilities in relation to the financial statements**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………………….
Date ……28th June………………2021
-1-
**Bristol Musical Comedy Club**
## **Independent Examiner’s Report to the Trustees**
## **YEAR ENDED 31 October 2020**
I report on the accounts of the Charity for the Year ended 31st October 2020 which are set out on pages 6 - 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 43 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)b of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 41 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Leonard Curthoys 28 Primrose Terrace Kingswood Bristol BS15 1HR
Date 15 November 2020
-1-
**Bristol Musical Comedy Club CIO RECEIPTS & PAYMENTS ACCOUNT**
## **Year Ended 31 October 2020**
**2020**
|**INCOME**
**2**
100 Club
**3**
Theatre production income
Members
Bank interest
Other income|**£**
2,140
2,044
750
2,126
7,060|
|---|---|
|||**£**||**£**|
|---|---|---|---|---|
|**EXPENDITURE**|||||
||Rent & Insurance||240||
|**4**|Theatre Production Costs||||
||Bottle Yard||||
||100 Club Expenses||||
||Fundraising Costs||518||
||Social Function Costs||||
||Noda Membership||||
||General Overheads||||
||Website||||
- **5** Royalties Accountancy
758
**6 Surplus/(Deficit) for the year** 6,302
**5**
## **Bristol Musical Comedy Club CIO**
## **Balance Sheet**
## **Year Ended 31 October 2020**
**2020 £**
|Current Account
Savings Account
**Represented By:**
Transfer to BMCC CIO
Brought forward from previous year
Add
Net Profit/loss 2019/20|7,058
8,009|
|---|---|
|||
||15,067|
||8,765
6,302|
||15,067|
All of the activities of the charity are classed as continuing
**The notes on page 4 form part of these financial statements**
6
**Statement of Financial Activities**
## **Bristol Musical Comedy Club CIO**
## **Year Ended 31 October 2020**
|**Production Income**
**Musical Bingo**
**Rent**
Ticket & Programme Sales
120
2,000
-
-
-
Advertising/Other/Donations
20
-
-
-
-
**2**
140
2,000
-
-
-
**Production Income**
**Production Expenditure**
Bar/catering
Costumes
-
DVD
-
Lighting/Sound
-
Make-up/Wigs
-
Marketing
-
MD
-
Box Office
-
Musicians
-
Postage
-
Presentations
-
Programmes
-
Props
-
-
Rehearsals
-
-
-
Rose Bowl
-
-
Stage Equipment and Scenery
-
Theatre Hire
-
Misc
Transport
-
**4**
-
-
-
-
-
-
-
Royalties
**5**
-
-
-
**Production Expenditure**
-
-
-
-
-
-
-
**Production Profit/Loss**
140.00
2,000.00
-
-
-
-
-
**Other Income**
Members
2,044
Bank Interest
100 Club
750
**Total**
**Other Income**
3
Social
153
Other
1,778
Fundraising
196
**Total Other Income**
**Total Non Production Income**
**General Overheads**
240
Bottle Yard
Fundraising Costs
518
Social Function Costs
Noda Membership
Website
758
**Total Profit/Loss 2019/20**
Rent & Insurance
Accountancy
**Non Production Income and Expenditure Profit/Loss**
**Total Overheads Expenditure**
100 Club Expenses
General Overheads|**Musical Bingo**
120
20
140|**Rent**
2,000
-
-
-
-
-
-
-|**Total**
2,120
20|
|---|---|---|---|
|||2,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2,140|
||||2,140|
||||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
||-|-
-
-
-
-
-
-
-
-|-
-|
||-
140.00|-
-
-
-
-
-
2,000.00
-
-
-
-
-|-
2,140.00|
||||2,044
-
750
2,794|
||||153
1,778
196
2,126|
|||||
||||4,920|
||||240
0
0
518
0
0
0
0
0|
||||758
4,162|
|||||
||||6,302|
**7**