**Charity Registration No. 1181738**
**PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020**
**PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|E Piera-Adamczyk||
|---|---|---|
||P Bielak||
||M Dembek||
||J Dancewicz||
||M Kut||
||L Ziolkowska|(Appointed 24 May 2020)|
||A Kusiak||
||I Bienkowska||
||K Kosterska||
||M Kozber|(Appointed 29 September|
|||2020)|
|**Charity number**|1181738||
|**Registered office**|Carter Lemons Camerons||
||10 Aldersgate Street||
||London||
||EC1A 4HJ||
|**Independent examiner**|Darren Harding ACA FCCA DChA||
||Richard Place Dobson Services Limited||
||1-7 Station Road||
||Crawley||
||West Sussex||
||RH10 1HT||
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 13|
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **TRUSTEES' REPORT** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
The trustees present their report and financial statements for the year ended 31 August 2020.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
## **Objectives and aims**
The objects of the CIO are to advance and further education for the public benefit in the Polish language, culture, religion and tradition, in particular, but not exclusively by:
- Providing a supplementary school, Mikolaj rej Polish School, teaching the Polish language, history and geography and providing social and religious education, and;
- Organising educational trips for pupils attending the school.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Significant activities**
The Mikolaj Rej Polish School is a supplementary school and operates across 32 Saturdays a year teaching the Polish language, Polish history and geography. Children also learn about Polish Culture. They attend from Nursery until year 12 (from the age of 3 to 17), the school prepares pupils to sit GCSE and A' Level in Polish. The school is based in Chiswick. The School also undertakes fund raising activities to finance an enriched curriculum and activities
The school relies heavily on parent volunteers to help with playground duties, fundraising activities and staffing events.
## **Achievements and performance**
## **Charitable activities**
- a. Due to the pandemic the school s needed to adapt to lockdown rules and live classes had to be cancelled in March 2020. However, the school needed to change the way it operated and managed to mobilise on-line learning through Microsoft Teams in time for the third term. The school continued to offer a varied curriculum not only of the Polish language, but in geography, history, religious education and music.
- b. The school achieved excellent examination results in both Polish GCSE and A’levels through the assessment system carried out by the Polish Eduction Society.
- c. Fund raising activities were limited due to the Covid 19 Pandemic.
- d. The school carried out a major review of its policies.
## **Financial review**
The School’s Financial policy is to hold enough money in reserve to be able to run the school for a year should there be any problems with financing. During online learning, the school managed to save on rental costs. This together with the fact that the school has reserves meant it was possible to offer pupils a 50% discount for the third school term .
The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Trustees have given consideration to the Charities SORP ('Statement of Recommended Practice') Committee's advice in its publication 'Implications of COVID-19 Control Measures and Charity Financial Reporting' and to the risks arising as a result of the coronavirus pandemic. The Charity is actively monitoring and managing the situation as it develops. We have adapted our operations and consider that the Charity has adequate reserves and committed future grants and donations from supportive and solvent funders.
page 1
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **Structure, governance and management**
The charity registered with the charity commission on 24 January 2019, prior to becoming a charity the school ran as a non registered entity. On 1st September 2019 the school transferred its assets over to the registered charity.
The charity’s strategic management is carried out by the Trustees together with the head teacher. The Trustees employ the head teacher, deputy head, teachers and classroom assistants to deliver the rich curriculum. Administrative staff (including accounts staff) assist in the running of the school. The Mikolaj Rej Polish School has good links with the Polish Educational Society (Polska Macierz Szkolna) and shares information about the administration and running of a Polish school with other similar schools in London. The charity also works with the Polish Scouting Association, and the St. Andrew Bobola Roman Catholic Church.
## **Charity constitution**
Changes were made to the constitution on 19th June 2020 limiting the number of Trustees from 20 to 13 and allowing Trustees to serve for a three year period before having to be re-elected as opposed to just one. Trustees who wish to stand for the office of Chair, need to inform the secretary their intention in writing by the first Saturday in October before the AGM. The final change was that any person who has given notice or who has resigned as a trustee is only eligible for reappointment a full calendar year from the date they had ceased being a trustee.
The trustees who served during the year and up to the date of signature of the financial statements were: E Piera-Adamczyk
P Bielak M Dembek J Dancewicz M Kut L Ziolkowska (Appointed 24 May 2020) A Kusiak I Bienkowska K Kosterska M Kozber (Appointed 29 September 2020)
The trustees' r eport was approved by the Board of Trustees.
..............................
Trustee Dated: .........................
page 2
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
I report to the trustees on my examination of the financial statements of Parents' Association of the Mikolaj Rej Polish School (the charity) for the year ended 31 August 2020.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Darren Harding ACA FCCA DChA**
Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT
Dated: .........................
page 3
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 AUGUST 2020**_
|**Unrestricted**
**funds**
**2020**
**Notes**
**£**
**Income from:**
Donations
**3**
138,214
Charitable activities
**4**
84,203
Other trading activities
**5**
7,624
Investments
**6**
59
Other income
**7**
100
**Total income**
230,200
**Expenditure on:**
Charitable activities
**8**
135,917
**Net income for the year/**
**Net movement in funds**
94,283
Fund balances at 1 September 2019
-
**Fund balances at 31 August 2020**
94,283|Total
2019
**£**
-
-
-
-
-|
|---|---|
||-|
||-|
||-
-|
||-|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
page 4
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **BALANCE SHEET**
## _**AS AT 31 AUGUST 2020**_
|**Notes**
**Fixed assets**
Tangible assets
**12**
**Current assets**
Debtors
**13**
Cash at bank and in hand
**Creditors: amounts falling due within one**
**year**
**14**
Net current assets
**Total assets less current liabilities**
**Deferred income**
**15**
**Income funds**
Unrestricted funds|**2020**
**£**
2,194
125,683
127,877
(32,742)|**£**
3,108
95,135
98,243
(3,960)
94,283
94,283|**2019**
**£**
-
-
-
-|**£**
-
-
-
-
-
-|
|---|---|---|---|---|
The financial statements were approved by the Trustees on .........................
..............................
## **Trustee**
page 5
**PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **1 Accounting policies**
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's constitution , the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.
## **1.2 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
## **1.3 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.
Shop and fundraising income are recognised when the income is received.
School fees and text book income are recognised in the period to which they relate. Any fees received in advance will be deferred to the financial year that they relate to.
## **1.4 Expenditure**
Resources expended are accounted for on an accruals basis as a liability is incurred.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
## **1.5 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings
20% Straight Line
## **1.6 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
page 6
**PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **1 Accounting policies**
## **(Continued)**
## **1.7 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price including transaction costs. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors are recognised at transaction price unless the arrangement constitutes a financing transaction. Financial liabilities classified as payable within one year are not amortised.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised at transaction price .
## **1.8 Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **1.9 Employee benefits**
The costs of short-term employee benefits are recognised as a liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets.
The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.
Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
page 7
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 AUGUST 2020**_
|**3**
**Donations**
**Unrestricted**
**funds**
**2020**
**£**
Donations and gifts
10
Government grants
1,051
Donation from old entity
137,153
138,214
**4**
**Charitable activities**
**Unrestricted**
**funds**
**2020**
**£**
School fees
71,586
Textbooks
12,617
84,203
**5**
**Other trading activities**
**Unrestricted**
**funds**
**2020**
**£**
Fundraising events
967
Shop income
6,657
Other trading activities
7,624|Total
2019
£
-
-
-|
|---|---|
||-|
||**2019**
**£**
-
-|
||-|
||Total
2019
£
-
-|
||-|
page 8
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **6 Investments**
|||**Unrestricted**|Total|
|---|---|---|---|
|||**funds**||
|||**2020**|2019|
|||**£**|£|
||Interest receivable|59|-|
|**7**|**Other income**|||
|||**Unrestricted**|Total|
|||**funds**||
|||**2020**|2019|
|||**£**|£|
||Other income|100|-|
page 9
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **8 Charitable activities**
|**Unrestricted**
**funds**
**2020**
**£**
Staff costs
91,980
School supplies
1,257
Gifts & Prizes
2,905
PR (Literature & Brochures)
192
Equipment
514
Donations
199
Textbooks
12,091
Training costs
555
Public Relations
723
Talent show
408
Newspapers
245
Nativity costs
121
Insurance
2,201
Rent
13,380
DBC Checks
852
Sundry expenses
488
128,111
Share of support costs (see note 9)
2,474
Share of governance costs (see note 9)
5,332
135,917|**2019**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|---|---|
||-
-
-|
||-|
page 10
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **9 Support costs**
|**Support costs**|||
|---|---|---|
|**Support costs Governance**
**costs**
**£**
**£**
Depreciation
1,157
-
Kitchen costs
189
-
Software costs
663
-
Subscriptions
465
-
Accountancy fees
-
3,750
Management fees
-
982
Legal fees
-
600
2,474
5,332
Analysed between
Charitable activities
2,474
5,332|**2020**Support costs
Governance
costs
**£**
£
£
1,157
-
-
189
-
-
663
-
-
465
-
-
3,750
-
-
982
-
-
600
-
-
7,806
-
-
7,806
-
-|2019
£
-
-
-
-
-
-
-|
|||-|
|||-|
## **10 Trustees**
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the during the year.
## **11 Employees**
The average monthly number of employees during the year was:
||**2020**|**2019**|
|---|---|---|
||**Number**|**Number**|
||57|-|
|**Employment costs**|**2020**|**2019**|
||**£**|**£**|
|Wages and salaries|91,980|-|
page 11
**PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 AUGUST 2020**_
|**12**
**Tangible fixed assets**
**Cost**
Transferred in at 1 September 2019
Additions
At 31 August 2020
**Depreciation and impairment**
Transferred in at 1 September 2019
Depreciation charged in the year
At 31 August 2020
**Carrying amount**
At 31 August 2020
**13**
**Debtors**
**Amounts falling due within one year:**
Trade debtors
Prepayments and accrued income
**14**
**Creditors: amounts falling due within one year**
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income
**15**
**Deferred income**
Other deferred income|**Fixtures and fittings**
**£**
4,789
329
5,118
853
1,157
2,010
3,108
**2020**
**2019**
**£**
**£**
2,093
-
101
-
2,194
-
**2020**
**2019**
**£**
**£**
1,932
-
196
-
28,364
-
2,250
-
32,742
-
**2020**
**2019**
**£**
**£**
3,960
-|**Fixtures and fittings**
**£**
4,789
329
5,118
853
1,157
2,010
3,108
**2020**
**2019**
**£**
**£**
2,093
-
101
-
2,194
-
**2020**
**2019**
**£**
**£**
1,932
-
196
-
28,364
-
2,250
-
32,742
-
**2020**
**2019**
**£**
**£**
3,960
-|
|---|---|---|
|||5,118|
|||853
1,157|
|||2,010|
|||3,108|
|||**2019**
**£**
-
-|
|||-|
|||**2019**
**£**
-
-
-
-|
|||-|
|||**2019**
**£**
-|
page 12
## **PARENTS' ASSOCIATION OF THE MIKOLAJ REJ POLISH SCHOOL**
**NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2020**_
## **16 Related party transactions**
There were no disclosable related party transactions during the year (2019 - none).
page 13