## **Trustees’ Annual Report for the period**
## **From 7/4/22 Period start date To 6/4/23 Period end date**
## **Charity name: Brainbook**
## **Charity registration number: 1181711**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Brainbook aims to promote high quality**
**neurosurgical resources for patients,**
**healthcare professionals and medical**
**students that are easily accessible on**
**social media and the web. These**
**resources are to help alleviate patient**
**anxiety about neurosurgical disease and**
**operations, as well as provide**
**educational content for students.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Brainbook continues to maintain**
**engagement with the public and medical**
**professionals on social media. This**
**content includes information regarding**
**different aspects of neurosurgery and**
**neurology, as well as online seminars**
**by eminent leaders in the field.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have confirmed that they**
**have read the guidance and act**
**accordingly.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Engagement with the public, medical**
**students and medical professionals**
**continue to be maintained via our social**
**media channels. The trustees, executive**
**board and volunteers are hard at work**
**to arrange its first educational**
**conference, and are in discussions with**
**PhD candidates regarding funding a**
**grant for research into advanced/applied**
**patient education resources.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**£3528 in unrestricted funds, £14709 in**
**restricted funds.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves of £1000 shall be held for the**
**purpose of maintaining core costs of the**
**Brainbook website, video editor and**
**shop which are the main regular**
**expenditure.**|
|Amount of reserves held|Para 1.22|**£1000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**Unrestricted funds for this financial year**
**in deficit of £5422, however we used**
**existing unrestricted funds to pay for**
**the expenses.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Unfortunately two of the trustees have**
**been through significant personal**
**issues, however we have created an**
**executive board and appointed a new**
**trustee to assist with this.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**YouTube**
**Donations**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO – Foundation Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Nomination of new trustee can be made**
**by any existing trustee, following which**
**a meeting will be held to discuss the**
**nomination. If agreement is unanimous**
**the nominated trustee will be contacted**
**to assess interest, following which an**
**interview will be performed to determine**
**suitability for role.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The trustees oversee the overall handling**
**of the charity as well as give final**
**say/approval over projects. An executive**
**board has been created in order to be the**
**link between trustees and sub-**
**committees. Sub-committees exist with**
**relevant committee leads, which are as**
**follows:**
**Creative/Social Media department:**
**Responsible for creation of**
**graphics, images and posts for**
**upload to**
**YouTube/Instagram/Twitter/Website**
**Editorial: Responsible for creation**
**of scripts for videos and assisting**
**Creative department for content**
**creation**
**Ambassador: Responsible for**
**overseeing the “Brainbook**
**Ambassadors”, who are medical**
**student representatives of different**
**universities that help promote the**
**charity and share information**
**about the latest neurosurgical**
**research and progresses**
**Education: Responsible for**
**creation of educational resources**
**for students, including the Case**
**Based Discussions that have been**
**published on Twitter**
**Research: Responsible for**
**conducting research for peer-**|
|||**reviewed journals on topics in line**
**with our charitable objectives.**
**Sponsorship: This team will work**
**closely with the treasurer to help**
**research, design and write**
**fundraising/grant applications**
**Newsletter: Responsible for**
**creating and distributing the**
**monthly Newsletter**
**Conference: This team will work**
**with the sponsorship and creative**
**team to arrange a national**
**conference aimed at medical**
**students, specifically about**
**neurosurgical education**|
|---|---|---|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Brainbook|
|---|---|
|Other name the charity uses||
|Registered charity number|1181711|
|Charity’s principal address|Brainbook
86 - 90 Paul Street
London
EC2A 4NE|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Christopher Uff||2019 – Present||
||Alex Alamri||2019 – Present||
||Hira Rana||2019 - 2020||
||Priya Rogers||2019 - 2020||
||Gwenllian Evans||2020 – Present||
||Duranka Perera||2020 – Present||
||Nicola Newall||2020 – Present||
||Brandon Smith||2020 - 2021||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Gwenllian Ying-Huey Rees Evans **Position (eg Secretary,** Treasurer **Chair, etc)**
**Date** 05/05/2024
||**Charity Name**
**Brainbook**
|**Charity Name**
**Brainbook**
|**Charity Name**
**Brainbook**
|**No (if any)**
**1181711**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
4/6/2022|**To**
|Period end date
4/5/2023||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**
Donations
Youtube income
**3,403**
Shopincome
**47**
Amazon Smile donation
**16**
PayPal GivingFund
**13**
Charities' Trust
**50**
**3,528**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,528**
**A3 Payments**
Website fees,domain and services
**3,142**
Schedulingsoftware
**219**
Editingsoftware and resources
**1,537**
Justgivingfee
**126**
HRMC
**100**
Shopfees
**44**
Fundraisingregulator
**50**
Zoom subscription
**144**
Skills software/subscription
**2,637**
Virtual office rental
**300**
Currencyconversion fee
**56**
Trustee reimbursement
**595**
**_Sub total_ 8,951**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 8,951**
**_Net of receipts/(payments)_ - 5,422**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 5,422**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**14,709**
**-**
**-**
**-**
**-**
**-**
**14,709**
**-**
**-**
**-**
**14,709**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**14,709**
**-**
**-**
**14,709**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**14,709**
**3,403**
**47**
**16**
**13**
**50**
**18,238**
**-**
**-**
**-**
**18,238**
**-**
**3,142**
**219**
**1,537**
**126**
**100**
**44**
**50**
**144**
**2,637**
**300**
**56**
**595**
**8,951**
**-**
**-**
**-**
**8,951**
**9,287**
**-**
**-**
**9,287**|**Last year**
**to the nearest £**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,709**|**-**|
|||||**3,403**|**-**|
|||||**47**|**-**|
|||||**16**|**-**|
|||||**13**|**-**|
|||||**50**|**-**|
|||||**18,238**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**|**-**|
|||||**-**|**-**|
|||||||
||||**-**|**18,238**|**-**|
|||||||
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**-**|
|||||**3,142**|**-**|
|||||**219**|**-**|
|||||**1,537**|**-**|
|||||**126**|**-**|
|||||**100**||
|||||**44**||
|||||**50**||
|||||**144**||
|||||**2,637**||
|||||**300**||
|||||**56**||
|||||**595**|**-**|
|||||**8,951**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**||
|||||**-**|**-**|
|||||||
||||**-**|**8,951**|**-**|
|||||||
|||**14,709**|**-**
**-**
**-**
**-**|**9,287**|**-**|
|||**-**||**-**|**-**|
|||**-**||**-**|**-**|
|||**14,709**||**9,287**|**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Turnover
Reserves
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**3,528**
**14,209**
**-**
**500**
**-**
**-**
**- 5,422**
**14,709**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Gwenllian Evans
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Gwenllian Evans|5/4/2024|
|||||