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2023-04-05-accounts

Trustees’ Annual Report for the period

From 1 April 2022 Period start date To 31 March 2023 Period end date

Charity name: Cylch Meithrin Talhaiarn

Charity registration number: 1181684

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide sessional care and early years
education through the medium of Welsh
to children aged between two and four.
Children from all backgrounds are
welcomed.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Cylch is situated in a small rural
village and sits in the grounds of a
primary school. It provides parents with
childcare close to home, five days a
week, from 9-11.30am for younger
children and 9-12pm for nursery age
children, who then go on to attend school
in the afternoon. This enables parents to
work and children to thrive in a holistic
learning environment.
The Cylch has equipment such as, toys
and resources which reflect the
developmental needs and the age range
of the children. Activities for children
reflect the Foundation Phase (the
national early years curriculum in
Wales) so that the Cylch can ensure that
each child receives the best possible
start in all aspects of his/her education.
Activities include singing, arts and crafts,
cooking and role-play and there is an
emphasis on learning through play. The
staff are trained and experienced to
ensure that consideration is given to
each individual child’s developing needs,
so that personal, social, emotional and
physical development are encouraged
and supported alongside language
development.
Careful attention has been given to
planning the outside play areas, so that
the Cylch can offer children opportunities
for stimulating activities in the open air.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees of the Cylch are aware of their
responsibility to ensure public benefit.
The Cylch welcomes children from all
backgrounds both inside and outside the
village and aims to support parents with
childcare needs. Weekly playgroup ‘Ti a
fi’ sessions are also held for parents with
babies and toddlers to forge good links
with the community and support new
parents. The Cylch also seeks to support
the local community where possible, for
example by buying fruit for the children’s
snacks from the village shop.

Additional information (optional) You may choose to include further statements where relevant about:

Contribution made by
volunteers		 Contribution made by
volunteers		 Para 1.38 Cylch Meithrin Talhaiarn is managed by a
committee of volunteers, including the
registered person, chairperson, treasurer,
vice treasurer and secretary.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Many children who attend the Cylch
come from English-speaking
backgrounds. The Cylch provides
activities and games through the medium
of Welsh, so that when the children move
up to the bilingual school, they are
familiar with many everyday words,
phrases, greetings and questions in
Welsh. The school benefits from the
Cylch, as most children who attend the
Cylch will then go on to attend the
school. The Cylch joins the school for
many activities, for example sports days
and village parades, to help prepare the
children for school and ensure a smooth
transition.

Additional information (optional) You may choose to include further statements where relevant about:

Performance of fundraising
activities against objectives
set		 Para 1.41 During the period 2022-2023 we held two
very successful fundraising events: an
advent raffle and a variety of fundraising
activities at the local village sports day.
Fundraising for this period totalled
£1,312, which was a considerable
increase from the previous year when we
still felt constrained by covid restrictions.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 1 April 2022: £4406.37
31 March 2023: £5556.94
Income: 25728.85
Expenditure: £24578.28
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity trustees have decided that it
is appropriate to operate without holding
any reserves. We reached this decision
because the terms attached to much of
the funding we receive does not allow
any of this money to be set aside for
reserves.
Amount of reserves held Para 1.22 0
Reasons for holding zero
reserves		 Para 1.22 Because of our size the trustees have
decided that it is in the best interests of
the charity not to hold any reserves at the
moment, but to spend all of its budget on
salaries and resources. We will continue
to review this policy.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The Cylch’s principal source of funds is
from fees paid by parents or funding from
the three-year-old education grant and
the Childcare offer for Wales.
However, during the period 2022-2023, we
also received grants from Conwy
Borough Council and Mudiad Meithrin.
These were primarily put towards staffing
costs and resources for the setting.
We also ran two fundraising events.
A description of the principal
risks facing the charity		 Para 1.46 Covid restrictions meant that we were
unable to open our parent and
baby/toddler group at the same time as
we re-opened the Cylch. Traditionally,
many of the children who attend this
group go on to enrol in the Cylch, so the
number of children we have registered
with us has dropped. However, since we
have been able to reopen the
parent/toddler group and engage in
community fundraising events, we hope
that numbers will rise again.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Quality of Care document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO foundation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are nominated and elected by
the committee.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 There are policies on complaints
handling, conflicting interests, paying
staff, risk management.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Cylch Meithrin Talhaiarn comes under the
Mudiad Meithrin, the principal provider of
Welsh-medium care and early years
education in Wales. Mudiad Meithrin
provides support and guidance, including
policies and procedures for safeguarding
and employment law.
Relationship with any related
parties		 Para 1.51 Cylch Meithrin Talhaiarn sits in the
grounds of the village primary school,
Ysgol Talhaiarn, and there are strong
links between the school and the Cylch.
Other The Care Inspectorate Wales and Estyn
are the bodies which inspects and
ensures the quality of childcare provision
in Wales.

Reference and Administrative details

Charity name Cylch Meithrin Talhaiarn
Other name the charity uses
Registered charity number 1181684
Charity’s principal address Y CABAN
YSGOL TALHAIARN
STRYD YR EGLWYS
LLANFAIR TALHAIARN
CONWY
LL22 8SD

Names of the charity trustees who manage the charity

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19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Amy Elizabeth
Griggs Carlander		 Chairperson
Bethan Marie
Barclay		 Registered person

ayments 1 April 2020-31 March 2021

Date Item/Name Chq no. Salaries Payroll Ser Toys/Equi MembershFundraisin Pety Cash Other Paym
29.4.20 F Nash
BACS		 832.46
29.4.20 I Tait
BACS		 529.25
30.4.20 D Williams BACS 218.98
15.5.20 Cool Milk Chq488 11.18
26.5.20 HMRC CumBACS 465.51
26.5.20 Brodwaith BACS 69.3
29.5.20 D Williams BACS 218.98
29.5.20 I Tait
BACS		 529.25
29.5.20 F Nash
BACS		 832.26
11.6.20 NEST Re: F BACS 61.86
25.6.20 Skip Hire 210
29.6.20 NEST Re: F Nash 30.93
1.7.20 I Tait
BACS		 529.25
1.7.20 D Williams BACS 249.58
1.7.20 F Nash
BACS		 832.26
20.7.20 HMRC Cumbernauld 335.08
20.7.20 Vodafone bBACS 126.13
27.7.20 NEST Re: F Nash 30.93
30.7.20 F Nash
BACS		 832.26
30.7.20 I Tait
BACS		 529.25
30.7.20 Katy HugheBACS 247.02
10.8.20 Katy HugheBACS 157.89
13.8.20 A Reid Re:RBACS 255
27.8.20 B Barclay - BACS 40.96
27.8.20 Kaaty HughBACS 179.5
27.8.20 U check- DBACS 47.2
28.8.20 F Nash
BACS		 832.26
28.8.20 Katy HugheBACS 124.66
28.8.20 katy HugheBACS 123.6
28.8.20 I Tait
BACS		 529.25
3.9.20 NEST Re: F Nash 30.93
7.9.20 Katy HugheBACS 79
7.9.20 Katy HugheBACS 40.88
7.9.20 Iona EdwarBACS 240
4.9.20 M G Lloyd -BACS 32.65
4.9.20 Amazon- POnline 79.48
28.9.20 Pety Cash Chq493 100
30.9.20 I Tait
BACS		 529.25
30.9.20 F Nash
BACS		 832.26
30.9.20 M G Lloyd BACS 884.91
30.9.20 Katy HugheBACS 74.12
2.10.20 NEST Re: F BACS 30.93
15.10.20 Brodwaith BACS 206.1
23.10.20 HMRC CumBACS 347.75
28.10.20 NEST Re: F BACS 30.93
30.10.20 I Tait
BACS		 636.05
30.10.20 S Shaw
BACS		 20.96
30.10.20 M G Lloyd BACS 901.09
30.10.20 F Nash
BACS		 1471.66
2.11.20 Pety Cash Chq494 100
12.11.20 Celtan Fire Chq495 24
19.11.20 ICO MembDD 35
30.11.20 S Shaw
BACS		 74.96
30.11.20 I Tait
BACS		 671.65
30.11.20 F Nash
BACS		 770
30.11.20 M G Lloyd BACS 884.91
29.12.20 NEST Re: F BACS 45.13
31.12.20 S Shaw
BACS		 57
31.12.20 F Nash
BACS		 759.37
31.12.20 M G Lloyd BACS 816.88
31.12.20 I Tait
BACS		 440.25
6.1.21 NEST Re: F BACS 39.2
29.1.21 I Tait
BACS		 423.4
29.1.21 M G Lloyd BACS 717.7
29.1.21 F Nash
BACS		 875.49
1.2.21 NEST Re: F BACS 41.31
12.2.21 CBG BuyingOnline 238.73
15.2.21 Vodafone bBACS 112.48
24.2.21 NEST Re: F BACS 34.38
26.2.21 I Tait
BACS		 451.88
26.2.21 M G Lloyd BACS 717.2
26.2.21 F Nash
BACS		 792.33
9.3.21 W Bevan &Card 11.6
31.3.21 F Nash
BACS		 837.69
31.3.21 I Tait
BACS		 510.95
31.3.21 M G Lloyd BACS 745.27
31.3.21 S Shaw
BACS		 91.74
23410.14 1812.37 829.51 35 200 1649.77

Total Payment 832.46 529.25 218.98 11.18 465.51 69.3 218.98 529.25 832.26 61.86 210 30.93 529.25 249.58 832.26 335.08 126.13 30.93 832.26 529.25 247.02 157.89 255 40.96 179.5 47.2 832.26 124.66 123.6 529.25 30.93 79 40.88 240 32.65 79.48 100 529.25 832.26 884.91 74.12 30.93 206.1 347.75 30.93

636.05 20.96 901.09 1471.66 100 24 35 74.96 671.65 770 884.91 45.13 57 759.37 816.88 440.25 39.2 423.4 717.7 875.49 41.31 238.73 112.48 34.38 451.88 717.2 792.33 11.6 837.69 510.95 745.27 91.74 27901.79

Expenditure 1 Apri 21 - 3 1 March 202 2
Date Item/name Cheque No Salaries Payroll Toys/Equipmen Subscripton
4/1/2021 NESTpensio n £40.20
4/20/2021 Debit card £169.95
4/30/2021 I Tait £687.58
4/30/2021 S.Shaw £113.31
4/30/2021 M. Lloyd £870.40
4/30/2021 Z. Marsh £54.00
3/30/2021 F. Nash £759.37
5/5/2021 UCHECK
5/7/2021 VODAFONE
7/7/2021 NESTpayroll D/D £43.91
5/11/2021 DOROTHYS
5/24/2021 COOL MILK ONLINE
6/1/2021 I Tait £343.80
6/1/2021 F Nash £759.37
6/1/2021 M. Lloyd £906.30
6/1/2021 L Rossington £208.59
6/1/2021 S. Shaw £38.59
6/1/2021 L Marsh £108.00
6/3/2021 Cheque 496
6/4/2021 NESTpensio D/D £46.90
6/30/2021 M. Lloyd £906.30
6/30/2021 F Nash £759.37
6/30/2021 L Rossington £412.55
6/30/2021 S.Shaw £136.38
7/1/2021 NESTpension D/D
7/6/2021 AMAZON £147.98
7/13/2021 CBS-CCBC
7/14/2021 COOL MILK Debit card
7/28/2021 s. inglis refun d
7/29/2021 UCHECK Debit card
7/29/2021 UCHECK Debit card
7/30/2021 M. Lloyd £959.22
7/30/2021 L Rossington £338.55
7/30/2021 J. Clowser £125.00
7/30/2021 F. Nash £759.37
7/30/2021 S.Shaw £115.05
7/30/2021 C. Morris
8/3/2021 NESTpension D/D
8/31/2021 L Rossington £408.68
8/31/2021 F Nash £759.37
8/31/2021 M. Lloyd £906.30
8/31/2021 VODAFONE
9/16/2021 NESTpension £46.90
9/30/2021 M. Lloyd £786.76
9/30/2021 C. Morris £494.00
9/30/2021 S.Shaw £144.58
9/30/2021 NESTpension £19.46
10/4/2021 Banner £30.00
10/18/2021 AMAZON £46.99
10/21/2021 DOROTHYS
10/29/2021 C.Williams £668.17
10/29/2021 M. Lloyd £897.58
11/1/2021 CELTAN FIRE
11/2/2021 CBS-CCBC
2/2/2021 NESTpension D/D £26.44
11/5/2021 Cheque 497
11/10/2021 AMAZON £68.93
11/19/2021 ICO £35.00
11/30/2021 J. Clowser £1,418.67
11/30/2021 C. Morris £601.67
11/30/2021 A.Aston £216.00
12/6/2021 VODAFONE
12/7/2021 AMAZON £12.99
12/31/2021 A.Aston £202.50
12/31/2021 C. Morris £417.47
12/31/2021 J. Clowser £1,001.21
1/11/2022 EBAY £242.24
1/11/2022 FINDEL Ed £174.64
1/31/2022 J. Clowser £880.79
1/31/2022 M. Lloyd £44.00
1/31/2022 A.Aston £337.82
1/31/2022 C. Morris £187.73
1/31/2022 DOROTHYS
1/31/2022 AMAZON £77.96
2/14/2022 REEBEES
2/25/2022 J. Clowser £219.15
2/28/2022 A.Aston £573.43
2/28/2022 C. Morris £410.30
2/28/2022 S. Shaw £113.80
2/28/2022 M. Lloyd £82.00
2/28/2022 J. Clowser £927.71
2/28/2022 CBS-CCBC
3/2/2022 NESTpension £31.22
3/24/2022 Ink cartridges £50.38
Total £22,315.82 £1,022.06 £35.00

Fundraising Pety Cash Other paymen £47.20 £42.55 £30.00 £21.84 £100.00 £46.90 £30.00 £59.80 £30.00 £47.20 £47.20 £0.01 £51.31 £42.55

£30.00
£24.00
£30.00
£100.00
£56.96
£60.00
£30.00
£30.00
£260.00 £697.52

Expenditure 1 April 22-31 March 223

Date Item/name Cheque No Salaries Payroll Toys/Equipm Subscripton PetyCash Other Food
01/04/2022 Sheila Shaw £214.95
4/1/2022 Annabel Ast on £313.65
4/1/2022 JennyClows er £988.87
4/1/2022 Mari Lloyd £158.00
4/5/2022 NEST PENSI ON £36.31
4/14/2022 VODFONE £58.55
4/29/2022 Iona Edward s £312.00
5/3/2022 JennyClows er £975.06
5/3/2022 Sheila Shaw £28.50
5/3/2022 Annabel Ast on £207.45
5/19/2022 NEST PENSI ON £36.85
5/31/2022 JennyClows er £1,009.47
5/31/2022 Sheila Shaw £106.85
5/31/2022 Annabel Ast on £461.90
6/8/2022 NEST PENSI ON £40.67
7/1/2022 Sheila Shaw £39.15
7/1/2022 JennyClows er £1,031.02
7/1/2022 Annabel Ast on £518.75
7/6/2022 NEST PENSI ON £43.09
8/1/2022 JennyClows er £1,004.65
8/1/2022 Sheila Shaw £70.58
8/1/2022 JennyClows er £437.61
8/1/2022 Annabel Ast on £408.80
8/2/2022 NEST PENSI ON £36.85
8/25/2022 NEST PENSI ON £32.43
8/31/2022 JennyClows er £956.53
8/31/2022 Annabel Ast on £207.25
1/31/2022 Ucheck £46.40
9/1/2022 Precussionp lay £933.18
9/6/2022 Springboard £1,146.53
9/14/2022 VODAFONE £46.12
9/14/2022 Mudiad Mei thrin £145.00
9/30/2022 Annabel Ast on £416.03
9/30/2022 Sheila Shaw £95.55
9/30/2022 JennyClows er £956.53
10/5/2022 NEST PENSI ON £32.43
10/12/2022 Findel Educ £1,117.15
10/12/2022 Sensorydire ct £215.00
10/13/2022 wetwednes day £75.96
11/1/2022 Sheila Shaw £28.50
11/1/2022 Annabel Ast on £396.88
11/1/2022 JennyClows er £1,105.90
11/2/2022 NEST PENSI ON £48.12
11/18/2022 ICO £35.00
12/1/2022 Annabel Ast on £651.53
12/1/2022 JennyClows er £963.01
12/1/2022 Sheila Shaw £147.10
12/5/2022 NEST PENSI ON £33.03
12/30/2022 Sheila Shaw £68.90
12/30/2022 JennyClows er £917.25
12/30/2022 Annabel Ast on £467.15
1/3/2023 NEST PENSI ON £28.80
1/14/2023 HMRC £454.17
2/1/2023 JennyClows er £1,056.47
2/1/2023 Annabel Ast on £455.90
2/3/1933 NEST PENSI ON £42.49
2/7/2023 Olivia's £91.75
2/13/2023 VODAFONE £50.00
2/14/2023 UCHECK £46.40
3/1/2023 JennyClows er £692.77
3/1/2023 Annabel Ast on £351.55
3/1/2023 Sheila Shaw £115.70
3/7/2023 NEST PENSI ON £8.14
3/21/2023 Village Shop £46.30
3/27/2023 Village Shop £13.80
1/31/2023 Annabel Ast on £350.00
1/31/2023 JennyClows er £850.00
1/31/2023 Sheila Shaw £100.00
£19,744.97 £312.00 £3,487.82 £180.00 £701.64 £151.85

Income Cylych Meithrin Talhaiarn April 2022-March 2023

Date Item Ref Fees - BACS Fees - Cash/ Grants Fundraising ChildCare fu
4/5/2022 S.Willams £36.00
4/6/2022 Cyngor Gwy nedd £540.00
4/20/2022 S.Willams £18.00
4/22/2022 C.C.B.C £1,406.00
5/3/2022 N.Suckley £18.00
5/3/2022 D. McAuley £80.00
5/5/2022 N. Suckley £36.00
5/5/2022 CJ Walker £200.00
5/9/2022 I. Harding £19.00
5/9/2022 Amazon cre dit
5/10/2022 N. Suckley £18.00
5/10/2022 S.Willams £36.00
5/12/2022 Cyngor Gwy nedd £225.00
5/16/2022 I. Harding £54.00
5/16/2022 C. Underwo od £54.00
5/16/2022 N. Suckley £18.00
5/20/2022 C. Underwo od £54.00
5/25/2022 N. Suckley £72.00
5/25/2022 Edenred £570.00
6/1/2022 Cyngor Gwy nedd £495.00
6/7/2022 C.C.B.C £3,800.28
6/8/2022 S.Willams £27.00
6/13/2022 I. Harding £72.00
6/14/2022 S.Willams £27.00
6/20/2022 I. Harding £27.00
6/21/2022 S.Willams £18.00
6/24/2022 C. Underwo od £63.00
6/29/2022 S.Willams £18.00
6/29/2022 I. Harding £27.00
7/7/2022 N. Suckley £54.00
7/7/2022 S.Willams £27.00
7/13/2022 Cyngor Gwy nedd £600.00
7/14/2022 D. McAuley £56.00
7/15/2022 C. Underwo od £90.00
8/4/2022 Cyngor Gwy nedd £300.00
8/12/2022 Lanf.TH.Com .C £500.00
8/12/2022 Credit 0040 601730 £822.34
8/16/2022 Amazon cre dit
8/26/2022 A&J Clowse r £657.00
9/7/2022 D. McAuley £50.00
9/9/2022 C.C.B.C £1,000.00
9/20/2022 S.Willams £18.00
9/22/2022 S.Willams £18.00
9/26/2022 HM&KE Dav ies £36.00
9/26/2022 S.Willams £27.00
10/4/2022 S.Willams £27.00
10/7/2022 I. Harding £50.00
### Cyngor Gwy nedd £855.00
### I. Harding £30.00
### S.Willams £27.00
### S.Willams £27.00
### S.Willams £27.00
11/9/2022 Cyngor Gwy nedd £900.00
### S.Willams £18.00
### HM&KE Dav ies £27.00
### S.Willams £27.00
### I. Harding £60.00
### I. Harding £30.00
### Amazon cre dit
### CJ Walker £150.00
### A&J Clowse r £396.00
### I. Harding £36.00
### HM&KE Dav ies £54.00
12/5/2022 CJ Walker £150.00
12/5/2022 A&J Clowse r £81.00
### Cyngor Gwy nedd £1,050.00
12/23/2022 C.C.B.C £2,100.00
1/3/2023 S.Willams £27.00
1/10/2023 HM&KE Dav ies £45.00
1/11/2023 Cyngor Gwy nedd £630.00
1/13/2023 I. Harding £30.00
1/31/2023 Amazon cre dit
2/8/2023 Cyngor Gwy nedd £630.00
17/2/223 Credit00045 1 £490.00
3/3/2023 Cyngor Gwy nedd £675.00
3/7/2023 C.C.B.C £1,338.26
3/21/2023 C.C.B.C £384.00
3/30/2023 A&J Clowse r £108.00
3/31/2023 Mudiad Mei thrin £2,926.81
£4,022.00 £15,780.35 £1,312.34 £4,575.00

Donations Other £9.84 £8.63

£12.35 £8.34 £39.16

Cylch Meithrin Talhaiarn - Annual Accounts 1st April 2022- 31st March 2023 4.Q2100 15,780.35 1,312.34 4,575.00 39.16 Grants Fundraising Childcare Funding Other 25,728.85 Payments Salaries Payroll services 19,744.97 312.00 A487A2 180.00 701.64 151.85 Subscriptions Other Payments Food Balance as at l April 2022 Receipts 4,406.37 25,728.85 Payments 24,578.28 Balance as at 31 March 2023 5,556.94 CL4dLth d MdvltJ