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2021-03-31-accounts

OSGODBY VILLAGE

INSTITUTE

COMMUNITY ASSOCIATION

Annual Report and Financial Statement

Year Ended 31 March 2021

serving the community since 1930 Registered Charity in England No: 1181642 Cliffe Road, Osgodby, Selby, YO8 5HU

Osgodby Village Institute Community Association Annual Report and Financial Statement For Year Ended 31 March 2021

Administrative Information

Name of Charity: Osgodby Village Institute Community Association Registered Charity No: 1181642 Address: Cliffe Road, Osgodby, Selby, North Yorkshire, YO8 5HU Bank: Barclays Bank, Selby

Structure, Governance and Management

Osgodby Village Institute Community Association is an unincorporated association with subscription-free membership being the residents aged 18+ residing in the Barlby & Osgodby Parish. The Association is managed in accordance with its Constitution. Trustees (Management Committee) are elected on an annual basis at the Annual General Meeting.

Names of Trustees

Linda A Rogerson Chair Jennifer Dowell Vice Chair Claire Falkingham Treasurer Shirley Sinclair Secretary Martin G Bishop John F Cusson Jon Goodare Linda Rodgers John Rogers Colin Young

Holding Trustees

Martin G Bishop John Rogers Colin Young

During 2020/2021, the Committee had a limited number of face-to-face meetings, but during this period, and in line with the Constitution, any urgent business continued to be carried out via email, and through delegation to the Officers. A regular email update (and paper copy for those not on email) was sent to all Committee members. Any expenditure was signed-off by email.

The proposed exchange of land for a new entrance/toilet block proposed by a developer as part of the Osgodby Nurseries Development had been on-going. The final sign-off of the Heads of Agreement to the proposals was made in January 2021 by email, and the Solicitor instructed to arrange an exchange and for the Holding Trustees to sign documentation.

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Summary of Objectives and Activities

As stated in the Constitution the objectives of the Association are:

The Trustees remain committed to enabling as many people as possible to access the facilities provided by Osgodby Village Institute, and keep in mind the Charity Commission’s guidance on public benefit. To achieve this:

Financial Review

The Accounts for the year ended 31 March 2021 are set-out in Appendix 1 and accurately reflect the financial position of the Association and were signed-off by Trustees at a meeting on 17 May 2021. As per our Constitution, an Independent Review of the Accounts was undertaken.

In summary

With Income of £26,078.81 and expenses of £10,424.51 this led to a surplus of £15,654.30 for the financial year end 2020/21. Due to cash in hand at the end of 2019/20 of £39,942.39 we ended 20/21 with cash in hand of £55,596.69.

The surplus of £15,654.30 for the financial year end 2020/21 can be attributed in full to the grants we were successful in applying for particularly the £19,431.00 in Covid Grants we received from Selby district Council as with out this we would not be in the position we are today.

Going into 2021/22 we have cash reserves of £55,596.69 of which we have the following reserves in place leaving us a balance of £19,911.48 towards operating costs.

Reserves

General reserves as per the reserve policy £15,000.00

Restricted Reserves

Refurbishment Fund £10,230.50 Heritage & History Project £9,923.50 Youth Club £451.21

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Achievements and Performance

The period 2020/2021 was an unprecedented year and the use of the hall was severely disrupted. With the outbreak of the national emergency of the COVID 19 pandemic, in line with Government Guidance, the building was closed on 24 March 2020 and was only open intermittently during 2020/21. With the understanding of local residents, we were able to either postpone, re-schedule or cancel private hire events.

The Youth Club did not meet during 2020/2021

Osgodby Heritage & History Group continued with research remotely, and only two meetings were held in the year.

April – June 2020

During this time, the Institute was kept to the fore front of people’s minds by our Facebook page. We arranged a “We’ll Meet Again” Singalong to celebrate VE 75 Day and people sat in their gardens and joined in the celebrations. We put bunting and a flagpole on the outside of the building. We delivered a box of cakes to all the octo & nonagenarians in the village, (26 households) and this was a small gesture, but all were received with joy and thanks.

In May and we received the sad news our honorary president Mrs Joyce Cochrane had died. Joyce had been involved with the institute for over 40yrs and went from volunteer to committee member then chairman and president, throughout this time Joyce was actively involved in everything that went on in the building and she is sadly missed.

In June, we prepared for the building to be COVID secure, and purchased hand sanitizers, paper towels and other essential items ready to re-open. A full risk assessment was undertaken and Special Conditions of Hire were drawn up.

July - September 2020

We celebrated the 90[th] birthday of the building with a socially distanced outdoor coffee morning/take away.

A virtual Horticultural Show was held in August and this was well supported.

During this period, some weekly classes returned with restrictions on numbers able to attend.

October – December 2020

Some Weekly classes continued with restricted numbers. The usual Annual events (Halloween Bash, Craft Fair, Xmas Coffee Morning, Quiz) were all cancelled in light of uncertainty of being able to be held, and with the on-going restrictions of numbers being able to be present.

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January – March 2021

The hall closed during this period.

On-going negotiations and discussions with the developer of the proposed Osgodby Nursery Development involving the exchange of land for building of a new entrance and toilet block was concluded, and the Solicitor instructed to exchange Heads of Agreement.

Volunteers

The Trustees are very grateful to the volunteers who have helped them in the management of the hall during the difficult year. . We are grateful to Sarah Jackson who continued to provide limited cleaning services to the hall throughout the period, ensuring that the hall was maintained during closure.

Networking

Membership of the Community First Yorkshire continued through zoom meetings, with active participations in the Community Buildings network to share good practice and exchange ideas, and the Community Buildings Facebook Group where members across Yorkshire supported each other with interpretation of national regulations

Communications

Our website and social media communications have been maintained on a weekly basis. We continued to contribute to the Parish Magazine.

Looking Ahead

Despite the uncertain times, the Trustees will continue to look ahead:

Linda Rogerson (Chair) On behalf of the Charity Trustees

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APPENDIX I- ANNUAL ACCOUNTS Y4a

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