**SUPPORTING NEW MUMS WHO HAVE FLED FROM TRAFFICKERS OR VIOLENCE, AND HAVE SOUGHT INTERNATIONAL PROTECTION IN THE UK FOR THEMSELVES AND THEIR BABIES**
# **FINANCIAL STATEMENTS AND ACCOUNTS 2021**
for Year Ending December 2021
Printed with kind permission of Anita Klein ‘ Baby with Stars’
**THE HAPPY BABY COMMUNITY CHARITABLE OBJECTIVES:**
## The Happy Baby Community Governance
## **TRUSTEES**
Penelope Farrar – Chair Sabrina Bals – Treasurer Sarah Hughes Andrena Cumella Annie Kelly Jill Miller Oufia Ibrir Methodia Mathias Janet Veitch (Resigned 03/09/2021)
## **MANAGEMENT EXECUTIVES**
Sue Balmer and Lucy Bracken – Co-Development Directors
## **PUBLIC BENEFIT**
In setting HBC’s objectives and planning its activities, the Board of Trustees has given careful consideration to the Charity Commission’s general guidance on public benefit. In particular the Board of Trustees considers how planned activities will contribute to the aims and objectives that have been set.
## **RESERVES POLICY**
The Trustees reserves policy has been agreed in accordance with the Charity Commission Guidance. The reserves are an essential element of the HBC strategic, operational, and budgetary planning and are set to ensure the charity is operating with sufficient unrestricted funds to avoid financial difficulties in 2022 and 2023.
**1** To preserve and promote the mental and physical health of pregnant women and women and girls, who have children under the age of 5 years, who have experienced physical or mental ill health or disability as a result of violations of human rights, torture, human trafficking and domestic and sexual violence and abuse.
**2** To provide financial and other forms of relief for refugees and those seeking international protection, in particular mothers and their children who are in conditions of hardship or distress.
**3** To advance the education and training of people in need thereof so as to advance them in life, build self-confidence, basic skills and an ability to make an impact upon their own lives and assist them to adapt within a new community.
## **CHARITY NUMBER**
1181633
## **REGISTERED OFFICE**
94 Engelfield Road, London N1 3LG
## **ACCOUNTANT**
Catherine Sullivan FCA
## **BANKERS**
CAF Bank, 25Kings Hill Avenue, West Malling, Kent ME19 4JQ
The Trustees confirm that the Financial Statements comply with current statutory requirements and the charity’s constitution. The Financial Statements comply with the Financial Reporting Standard applicable in the UK (FRS102) and the Charities Act 2011.
## **FINANCIAL FRAMEWORK WITHIN WHICH HBC FUNCTIONS**
HBC is a small charity with a commitment to employ and support through volunteering opportunities, women who have lived experience of the asylum system. Commitment to the well-being and care of our staff and volunteers is a fundamental priority for the charity. HBC wants to ensure that in the event of any challenges to future funding the staff and the beneficiaries have an appropriate wind-down period to enable a good transition of support and services.
HBC has now been a charity for three years, several partnerships for multiple-year funding have been established, and its fundraising strategy to build further partnerships with grant givers for multipleyear funding is in place. Funding to cover operational expenses for 2022 has already been secured, though we remain cautious to maintain sufficient reserves to help us cover emergency scenarios. The Board has therefore set reserves levels to 30% of the current turnover.
HBC has unrestricted funds carried forward from 2020 and 2021 which enable this to be set at this limit. This policy will be reviewed twice a year.
Policies relating to reserves and the need to generate an annual operating surplus together provide a financial framework within which HBC seeks to function.
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3
## **THE ORGANISATIONAL STRUCTURE**
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HAPPY BABY COMMUNITY MEMBERS
SAFEGUARDING
THE COMMUNITY GROUPS: DALSTON, REDHILL,
THE ONLINE COMMUNITY SESSIONS X 2 PW MONITORING & EVALUATION
STRATFORD, THORNTON HEATH, BARONS COURT
CLOTHING ENGLISH CLASSES COMMUNICATIONS
CHILDREN’S PROGRAMME FINANCE
PERINATAL SUPPORT & DOULA PROGRAMME HR - PAYROLL
WELFARE & THERAPY AND EDUCATION AND EMPLOYMENT PATHWAY LEADERSHIP PROGRAMME
EMPLOYMENT PATHWAY PROJECT
SERVICES & ACTIVITIES
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MANAGERS: ADMINISTRATION / OUTREACH / PERINATAL / VOLUNTEERS / SPECIAL PROJECTS
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**CO-DIRECTORS BOARD OF TRUSTEES** In 2021 we supported: New & Expectant mums New Children 1236 speaking 31 languages 1782 163 babies
With...
With... Providing... 1043 686 252 153 54 **FACE TO FACE & ONLINE CLOTHES DELIVERIES FOR MUMS WITH MUMS WITH MUMS WITH 1:1 COMMUNITY SESSIONS NEW BABIES & MUMS ENGLISH LESSONS WELFARE SUPPORT THERAPEUTIC SUPPORT**
Thanks Volunteers to... **143**
Full-time Part-time Doulas staff members staff members **2 8 27**
**(9 STAFF MEMBERS HAVE LIVED EXPERIENCE OF THE ASYLUM SYSTEM)**
## **DELEGATED AUTHORITY**
The Scheme of Delegation is reviewed annually by the Trustees. All banking transactions require two signatures and the financial controls require all expenditure by staff and volunteers to be supported by a receipt.
## **SUMMARY OF RESULTS**
This has enabled HBC to allocate unrestricted funds to the 2022 budget to enable us to:
- **ADD THREE NEW COMMUNITIES, TO ENABLE MORE WOMEN TO ATTEND**
- **DEVELOP THE ONLINE COMMUNITY TO DELIVER MORE EDUCATIONAL AND ADVISORY SESSIONS**
- **TO SUPPORT 45% MORE COMMUNITY MEMBERS**
- **NEVER TO TURN AWAY ANY REFERRALS MEETING OUR INTAKE CRITERIA**
- **SUPPORT 50% MORE VOLUNTEERS**
- **BUILD AND SUPPORT A USER-LED LEADERSHIP TEAM**
- **EMBED OUR COMPREHENSIVE MONITORING SYSTEMS AND CRM DATABASE**
- **ENHANCE OUR INTERPRETED WEEKLY TEXT SYSTEM SENT TO EVERY MEMBER EVERY WEEK**
- **SIGNIFICANTLY EXPAND THE NUMBER OF PREGNANT MUMS WHO WE SUPPORT THROUGH BIRTH**
- **EXPAND AND ENHANCE THE COMPREHENSIVE EARLY YEARS SUPPORT FOR OUR PRE-SCHOOL CHILDREN**
- **BUILD CAPACITY IN THE VOLUNTEER AND OUTREACH STAFF TEAM**
- **MEET THE COST OF SUBSTANTIALLY INCREASED NUMBERS OF REFERRALS**
- **ENABLE THE CHARITY TO RESPOND IN PARTNERSHIP WITH LOCAL PRIMARY HEALTH CARE TEAMS TO THE NEEDS OF BENEFICIARIES TRANSFERRED ACROSS SURREY AND SUSSEX**
- **MEET THE MORE COMPLEX NEEDS OF THE NEW REFERRALS**
- **DEEPEN OUR SAFEGUARDING SKILLS AND PARTNERSHIPS TO PROTECT WOMEN AND CHILDREN FROM FURTHER EXPLOITATION AND TRAFFICKING**
Fundraised income, which is HBC’s principal funding source, totalled £483K in 2021 from donations and grants. This is a 40% increase on the previous year, enabling the Charity to have greater and deeper reach and provide support over a larger geographical area to more beneficiaries. The direct costs associated with fundraising activities in year were only £7,065, giving the Charity an excellent ROI.
HBC reviewed spending to make sure services could be adapted to meet the needs of more clients. HBC ended 2021 in a good financial position with an unrestricted general fund of £242K (up from £154,099 in 2019).
## **RISK MANAGEMENT**
The major risks to which the HBC is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate these risks. Among the risks identified, the most significant are considered to be:
- HBC relies on grant fundraising from UK donors and the economic changes that are impacting the UK economy require the Charity to pay close attention to its budget and any future opportunities for growth.
- The challenges facing the statutory providers of support to our beneficiaries have created significant gaps in care and support for this very vulnerable group of women and children. HBC needs to ensure that wherever possible it works in partnership with the statutory sector as well as having contingency to support those falling through these gaps.
- As a user-led charity with a significant reliance on volunteers, including the two Co-Directors, we need to ensure and embed a comprehensive level of well-being support for all staff and volunteers.
- As a community Charity with a commitment to support every woman and child who meet
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our referral criteria we place great importance on our safeguarding policies, processes and training. This is supported by our retained expert Deborah Wright.
– The inhumane environment facing our client group and corresponding ineffectiveness of the asylum system, alongside the constant global pressure on populations to find safer places to live and bring up their children means that it is likely that we will continue to see an increase in the number of beneficiaries needing HBC support.
– The cost of living crisis has profound impact on our beneficiaries who live on average on £40 a week. We aim to ensure that our beneficiaries are able to meet basic needs for themselves and their children and are not placed in such desperate situations that these basic needs are not met or that they are even more vulnerable to exploitation.
HBC reviews these risks at every Board meeting and at the monthly Management Committee meetings. Every effort is made to ensure the mitigation of these risks is effective.
## **GOING CONCERN**
Having regard to reserves held at the year-end by HBC, Trustees consider it reasonable to expect that HBC has adequate resources to continue in operational existence for the foreseeable future. The activities of the Charity constitute a public benefit as defined in FRS 102.
Accordingly, the Trustees continue to adopt the ‘going concern’ basis in preparing the accounts. The Trustees and senior management have increased the regularity of financial forecasts in both the short and medium term. We continue to strengthen our financial processes and systems so we can monitor financial risk, and where required, take appropriate management action.
HBC was honoured to be awarded the Queens Award for Volunteering in the Platinum Year, following a comprehensive review of all volunteering practices and feedback.
## **REMUNERATION POLICY**
The objectives of HBC’s remuneration policy are to:
## **REWARD STAFF APPROPRIATELY AND ENABLE THE RECRUITMENT AND RETENTION OF HIGH CALIBRE PERSONNEL**
- **ENSURE THE PROPER USE OF THE CHARITY’S RESOURCES IN ACCORDANCE WITH ITS AIMS AND WITHIN AFFORDABLE LIMITS, BASED ON THE FINANCIAL CIRCUMSTANCES OF THE CHARITY**
- **BE NON-DISCRIMINATORY, JUST AND EQUITABLE IN THE EVALUATION OF JOBS AND THEIR REMUNERATION BY PROVIDING A STABLE FRAMEWORK FOR THE REMUNERATION OF THE TEAM**
- **PAY ABOVE THE LONDON LIVING WAGE**
- **OPERATE WITHIN THE LAW**
- **HAVE A SIMPLE, TRANSPARENT NON-HIERARCHICAL PAY STRUCTURE WITH ONLY TWO PAY LEVELS**
Remuneration is reviewed on an annual basis and agreed by the Board of Trustees. The Charity places huge value on its volunteers, many taking roles that hold significant responsibility. Out of choice the Co-Directors are volunteers as is one of the Management Team and three of the Community Co-ordinators. To ensure the treatment of volunteers and paid staff is considered with equal weight, HBC retain People-time to train the team and provide an HR advisory resource.
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The Trustees of HBC are responsible for preparing the Trustees’ Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The HBC uses the linked accounting system DEXT to reconcile receipts. Catherine Sullivan is a Chartered Accountant and Independent Examiner.
Signed on behalf of the Board by:
The 2021 financial accounts have been prepared by Catherine Sullivan FCA, on the basis of the information provided by our professional book-keeping company My-Books, through the accounting system Xero.
Penny Farrar Chair of the Board of Trustees Date: 01/07/2022
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HAPPY BABY COMMUNITY**
I report in respect of my examination to the Trust’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable ‘Directions’ given by the Charity Commission under Section 145(5)(b) of the Act.
## Opinion
I report to the Trustees on my examination of the accounts of the Happy Baby Community (the Charity) for the year ended 31 December 2021.
This report is made solely to the Charity Trustees as a body in accordance with Chapter 3 of Part 8 of the Charities Act 2011. My examination has been undertaken so that I might state to the Charity Trustees those matters I am required to state to them in an Independent Examiners report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees as a body, for my examination, for this report or for the opinions I have formed.
## Independent Examiner’s Statement
I have completed my external examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. The accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts.
## Responsibilities and Basis of the Report
As the Charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act”)
Catherine Sullivan FCA
Date: 01/07/2022
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## **THE ACCOUNTS**
## **SECTION A: STATEMENT OF FINANCIAL ACTIVITIES**
Annual accounts for the period 1 January – 31 December 2021
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Unrestricted Restricted 2021 Total 2020 Total
Note
(£) (£) funds (£) funds (£)
INCOME
CHARITABLE ACTIVITIES
Grants, donations & consultancies 1 112,320 362,539 474,859 344,181
Total income 112,320 362,539 474,859 344,181
EXPENDITURE
Raising funds 7,065 - 7,065 3,532
Charitable activities - - - 194,811
Other 16,773 397,691 414,464 -
Total expenditure 2 23,838 397,691 421,529 198,343
Net incoming/(outgoing) resources
88,482 (35,152) 53,330 145,838
before transfers
Transfers between funds - - - -
Net movement in funds 88,482 (35,152) 53,330 145,838
Funds as at 1 January 153,599 71,831 225,430 79,592
Funds as at 31 December 9 242,081 36,679 278,760 225,430
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The Statement of Financial Activities includes all gains and losses in the year. All income and expenditure derives from continuing activities.
## **SECTION B: BALANCE SHEET**
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Note 2021 (£) 2020 (£)
CURRENT ASSETS
Debtors and accrued income 7 10,920 10,992
Cash at bank and in hand 277,708 215,233
Total current assets 288,628 226,225
LIABILITIES
Creditors: Amounts falling due
8 9,868 795
within one year
Net current assets 278,761 225,430
Net assets 278,760 225,430
THE FUNDS OF THE CHARITY
Unrestricted 242,081 153,599
Restricted 36,679 71,831
Total funds 9, 10 278,760 225,430
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Signature Print name Date of approval (dd/mm/yyyy)
Approved by the Trustees and
signed on their behalf by: PENNY FARRAR 01/07/2022
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Additional information on the items contained in these summary Financial Statements is available in the full accounts of the Charity which are available on request and are filed with the Charity Commission.
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## **SECTION C: NOTES TO THE ACCOUNTS**
## **NOTE 1: ACCOUNTING POLICIES**
## **1.1 THE BASIS OF ACCOUNTING**
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value, unless otherwise stated in the notes to these accounts.
These Financial Statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011. The accounts have been prepared to give a ‘true and fair’ view.
## **1.2 RECOGNITION OF INCOME**
All income is recognised on receipt of income. Donations and grants are recognised on settlement date. In the event that donations or grants subject to conditions that require a level of performance before the Charity is entitled to all or part of the funds, the income deferred and not recognised until those conditions are fully met.
There is no interest on funds, as no funds are currently held on deposit.
## **1.3 EXPENDITURE**
Expenditure is recognised on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Costs in respect of future activities are charged when the relevant activity takes place.
Governance costs comprise all costs involving the public accountability of the Charity and its compliance with regulations and good practice.
## **1.4 FIXED ASSETS**
Only assets with a purchase price of at least £3,000 are capitalised. There are no assets of that value in the charity.
## **1.5 LIABILITIES**
The Charity has very limited liabilities for the locations that it rents to facilitate its community work. All current rental agreements have a one month or less termination condition.
The Charity has responsibility to its 10 staff. All permanent staff are on one month notice. The Trustees have ensured that the cost of closure held in the reserves allows for a 3 month notice period for key staff should the Charity be closed or downsized.
## **1.6 TAXATION**
No tax provision is included in the Financial Statements as HBC is a registered Charity and entitled to exception from tax under Section 505 of the Income and Corporation Taxes Act 1988.
## **1.7 GIFT AID**
The Charity has recently applied to HMRC to register for Gift Aid. There is allowance for a two year retrospective claim which is expected to amount to @ £3000.
## **1.8 FUND ACCOUNTING**
The Charity has restricted funds, where the donor has specified that they can only be used on specific projects in future. All other funds are unrestricted.
## **GRANTS, DONATIONS AND CONSULTANCIES**
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2021 (£) 2020 (£) 2021 (£) 2020 (£)
UNRESTRICTED RESTRICTED
AB Charitable Trust 15,000 - Blue Ribbon 10,000 -
Birthrights 4,320 - Cadbury Barrow 9,800 9,700
Helen Bamber - 13,000 Croydon COF 5,000 -
ICS 16,302 - DCMS - Lloyds 52,351 -
London Quakers 4,000 15,000
DCMS Smallwood 24,831 17,290
Marshall Family Trust 10,188 - HBC Redhill 26,285 -
National Lottery 9,666 -
London Catalyst - 5,000
PWC - 5,000
London Churches 1,500 -
Sir James Reckitt 5,150 -
Sutasoma Trust 7,000 - London Community Fund - 12,400
Sylvia Adams - 4,000 London Funders Wave 2 - 35,500
The Blue Thread 10,000 - Mind - 19,999
WF Southall Trust - 5,000 National Lottery Fund - 59,004
Other 30,694 45,005 NHS - 54,833
Total unrestricted 112,320 87,005
Purley Food Hub 6,560 4,450
Starting Well 171,578 -
Sutasoma - 7,000
Sylvia Adams 40,000 30,000
“I want to say thank Two Magpies 14,634 -
you so much for your
Worshipful Company - 2,000
support, you didn’t leave my side, of Fishmongers
you were like a mother, you trusted Total restricted 362,539 257,176
me & didn’t doubt me and I’m very
thankful. I have no problem with Total grants, donations 474,859 344,181
and consultancies
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“I want to say thank you so much for your support, you didn’t leave my side, you were like a mother, you trusted me & didn’t doubt me and I’m very thankful. I have no problem with my birth, I am very, very happy.”
## **DONATED GOODS AND SERVICES**
No material donations to be disclosed (2020: £nil)
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11
## **NOTE 2: EXPENDITURE**
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2021 2020
Charitable Raising Charitable Raising
Total Total
Activities funds Activities funds
Fundraising 7,065 7,065 - 3531.86 3,532
Staff 101,308 - 101,308 29,501 - 29,501
Direct provision for service users 146,199 - 146,199 74,099 - 74,099
Other programme costs 53,682 - 53,682 69,891 - 69,891
Governance 11,441 - 11,441 - - -
Rent and office costs 101,834 - 101,834 21,320 - 21,320
Total expenditure 414,464 7,065 421,529 194,811 3,532 198,343
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## **NOTE 3: STAFF COSTS**
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2021 (£) 2020 (£)
Wages and salaries 99,951 29,450
Employer's National Insurance costs 502 50
Employer's contribution to defined 855 -
contribution pension scheme
Total Staff costs 101,308 29,500
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The average headcount in 2021 was 4 (2020:5).
No employee earned over £60,000 in the year.
“The service Happy
Baby Community provides
is invaluable. A client of mine, a
woman seeking asylum and new to
“Thank you the UK had her baby early at 36 weeks
very much, since after engaging with maternity services
at 32 weeks. Happy Baby made
you exist, we feel
contact with the client very
like we are in our
quickly after the referral
homeland.” was made.”
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## **NOTE 5: TRUSTEE’S REMUNERATION**
Trustees’ expenses of £nil were reimbursed (2020: £nil). One Trustee received payment in 2020 for the provision of coaching services. This was specifically approved by the Board.
## **NOTE 6: TANGIBLE FIXED ASSETS**
The accounting policy has been changed in year so that only purchases of assets over £3,000 (including VAT) are capitalised. Previous fixed assets held, below that figure at purchase, have therefore been released to the expenditure statement
## **NOTE 7: DEBTORS**
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2021 (£) 2020 (£)
Trade Debtors 8,333 8,333
Debtors and accrued income - -
Other Debtors 2,587 2,659
Total Debtors 10,920 10,920
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## **NOTE 8: CREDITORS**
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2021 (£) 2020 (£)
Expense creditors - 393
Trade creditors 5,638 -
Taxation and social services benefits 3,439 402
Accruals 791 -
Deferred revenue - -
Total Creditors 9,868 795
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## **NOTE 9: ANALYSIS OF NET ASSETS OVER FUNDS**
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2021 2020
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds funds funds
Net current assets 242,081 36,679 278,760 153,599 71,831 225,430
Total net current assets 242,081 36,679 278,760 153,599 71,831 225,430
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13
## **NOTE 10: COMMITMENTS UNDER OPERATING LEASES**
The Charity had no commitments under non-cancellable operating leases in the year (2020: £nil).
## **COMPARATIVE STATEMENT OF FINANCIAL ACTIVITY 2019 AND 2020**
## **NOTE 11: RELATED PARTY TRANSACTIONS**
In both 2021 and 2020 there were no related party transactions. .
## **NOTE 12: FUNDS**
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Brought Carried
Income Expenditure
Forward forward
UNRESTRICTED
Total unrestricted funds 153,599 112,320 (23,838) 242,937
RESTRICTED
Sylvia Adams 5,000 40,000 (24,374) 20,626
NHS 26,233 - (26,233) -
Croydon COF - 5,000 - 5,000
DCMS - Lloyds - 52,351 (52,351) -
HBC Redhill - 26,285 (20,755) 5,530
London Churches - 1,500 (1,500) -
Two Magpies - 14,634 (14,634) -
National Lottery Fund 21,158 - (21,158) -
Cadbury Barrow - 9,800 (9,800) -
Purley Food Hub 2,150 6,560 (5,767) 2,943
DCMS Smallwood 17,290 24,831 (42,121) -
Starting Well - 171,578 (168,998) 2,580
Blue Ribbon - 10,000 (10,000) -
Total restricted funds 71,831 362,539 (397,691) 36,679
Total funds 225,430 474,859 (421,529) 278,760
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2020
Unrestricted Restricted
Note Total funds
(£) (£)
(£)
INCOME
CHARITABLE ACTIVITIES
1 87,005 257,176 344,181
Grants, donations & consultancies
Total income 87,005 257,176 344,181
EXPENDITURE
Raising funds 3,532 - 3,532
Charitable activities 32,116 162,695 194,811
Other - - -
Total expenditure 2 35,648 162,695 198,343
Net incoming/(outgoing) resources
51,357 94,481 145,838
before transfers
Transfers between funds 32,317 (32,317) -
Net movement in funds 83,674 62,164 145,838
Funds as at 1 January 69,925 9,667 79,592
Funds as at 31 December 153,599 71,831 225,430
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The Statement of Financial Activities includes all gains and losses in the year. All income and expenditure derives from continuing activities.
“This amazing “For me, it is very experience filled my rewarding to organise soul with joyful moments workshops in partnership with when I can provide Happy Baby Community. I have always comfort to our lovely had great support from your team and the participants are very motivated and moms...” engaged as they see the benefit of these opportunities for their future.”
14 **HAPPY BABY COMMUNITY** Trustees’ Annual Report and Financial Statements for Year Ending December 2021
**HAPPY BABY COMMUNITY** Trustees’ Annual Report and Financial Statements for Year Ending December 2021
15
Report design by oakshed.co.uk
## **OUR PARTNERS**
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Run by:
The Rights Lab
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