**Trustees' Annual Report for the period From** Period start date **To** Period end date Day Month Year Day Month Year 01 09 19 31 08 20 Section A Reference and administration details
**Charity name** Little Acorns, Crossgates **Other names charity is known by Registered charity number (if any)** 1181630 **Charity's principal address** Little Acorns – grounds of Crossgates CP School Crossgates, Llandrindod Wells, Powys **Postcode LD1 3RE**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)**
- 1 Stacey Powell
- 2 Sarah Jarman
- 3 Claire Watkins
- 4 Kathryn Ingram
- 5 Clare Haslam
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
Becky Pritchard (Manager/Person in Charge) Amanda Bayliss (Deputy Manager/Person in Charge)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted CIO
- (eg. trust, association, company)
- Trustee selection methods Appointed by Trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include All trustees must hold an enhanced DBS as registered with CIW as additional information, where Registered Individuals. relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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Constitution: The aim of Little Acorns is to advance the education of preschool children in Crossgates & the surrounding areas, through the medium of the English language. **Summary of the objects of the** This is done by: **charity set out in its governing** a) providing and presenting safe and satisfying play and activities; **document** b) arranging other charitable activities in order to help parents support their children’s education. c) providing provision for a 3+ setting as defined by Powys County Council. Little Acorns provides education and childcare for children 3+ offering government funding term time, as well as running holiday clubs for 2-11 year olds, a provision of reliability, high quality and affordable prices. We will offer your child a safe, fun and stimulating environment. We focus on the individual needs of each child, to ensure they reach their full potential through a variety of challenging planned activities. Little Acorns also occasionally hosts public fun events to promote its name in the local area, support the community and fund raise. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
3
No grant making is made by Little Acorns at this time. All policy with regard to the running of the setting or handling of its finances are in accordance and supported by the local authority and Care Inspectorate Wales. Volunteers are welcomed at the setting but require an enhanced DBS and You **may choose** to include relevant references to ensure safe guarding of clients. further statements, where relevant, about: Any investments or purchases made must relate to the aims of the CIO ● and the best interests of its users.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Little Acorns continued running with minimal interruptions during the pandemic. A short closure due to extremely low numbers attending.
The local authority has confirmed that Welsh Government will fund a new purpose built cabin to replace current building and have engaged in meetings with Little Acorns to plan for this.
There have been very little additional activities or fundraisers due to the pandemic. To continue running in a safe manner, providing childcare for key workers children as long as possible and reopening for education at the first possible opportunity are achievements in themselves. Staff continued to work from home during the closure, making regular contact with families, planning for future of Little Acorns and providing home learning resources.
Whilst working from home staff created and posted packs out to all 3+ children and their families. These received excellent feedback.
The staff completed numerous training course and engaged with the local authority via email and video calls.
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**Section E Financial review**
Little Acorns has made the decision to continue to hold £12,000 to **Brief statement of the** ensure staff wages and bills can be paid in case of any enforced closure. **charity’s policy on reserves** It had been confirmed that Powys County Council will supply a new purpose build cabin using Welsh Gov 3+ funding. This was expected sooner, but due to the pandemic, works were postponed by PCC. For this purpose there remains a large reserve at the end of this financial period – this will be used to develop the outdoor area of the setting once building works have been completed and to furnish the new purpose built cabin with new education furniture.
Since joining to deliver the CCO Wales we have noted that our finance situation is far more secure and positive. Staff wages have been increased and will be reviewed again before a 12 month period.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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**Signature(s)** Sarah Jarman **Full name(s)** Sarah Jarman
**Position (eg Secretary, Chair, etc)** R I and trustee
**Date** 12/10/21
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Little Acorns, Crossgates
**On accounts for the year** 31 August 2020 **Charity no** 1181630 **ended (if any)**
**Set out on pages** 10 and 11
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2020** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:**
**Date:** 21 October 2021
**Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any):**
**Address:** PAVO, Unit 30, Ddole Road, Llandrindod Wells, Powys, LD1 6DF
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**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
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## **Little Acorns 1181630**
## **RECEIPTS AND PAYMENTS ACCOUNTS 1 September 2019 - 31 August 2020**
|**Receipts**
PCC
Ceredigion Funding
Childcare Funding
Fundraising
Uniforms
HMRC Refund
**Total receipts:**
**Payments**
Salaries & oncosts
PCC School Meals
Premises
Craft & Equipment
Trips
Tesco Grant Goods
DBS
Fundraising Expenditure
Other Expenditure
Governance
Uniform Purchases
Stationery & Postage
Payroll
Health & Safety
**Total payments:**
Total surplus/deficit
Cash Funds B/fwd 1 September 2019
Cash funds C/fwd 31 August 2020|**General**
**Funds**
**Restricted**
**funds**
**Total 2020**
18,003
18,003
31,280
31,280
18,756
18,756
1,955
1,955
48
48
4,635
4,635
**56,672**
**18,003**
**74,675**
-
31,373
18,003
49,376
1,978
1,978
1,934
1,934
1,520
1,520
-
-
-
-
48
48
-
-
999
999
385
385
346
346
275
275
560
560
159
159
**39,577**
**18,003**
**57,580**
**17,095**
**-**
**17,095**
**33,241**
**-**
**33,241**
**50,336**
**-**
**50,336**|**_2019_**
_16,397_
_11,489_
_19,962_
_235_|
|---|---|---|
|||_48,082_
_36,330_
_898_
_2,663_
_1,090_
_444_
_1,555_
_374_
_509_
_98_
_-_
_-_
_-_
_-_
_-_
_43,962_|
|||**_4,120_**
_29,121_|
|||**_33,241_**|
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## **STATEMENT OF ASSETS AND LIABILITIES 1 September 2019 - 31 August 2020**
|**Cash Assets**
Bank accounts - Barclays 43132269
**Debtors**
**Assets Retained for Charity's own use**
Computer & Printer
3 x ipads
Smart TV
Desk, Filing Cabinet & Office Essentials
Educational Resources
Childrens Tables & Chairs and other furniture
Game Consoles
Outdoor Equipment inc Bikes
Kitchen Resources
**Liabilities**
Examination of accounts|**31/08/2020**
**£**
50,336
**50,336**
**General**
**funds**
**Restricted**
**funds**
**Total**
**2020**
**£**
**£**
**£**
-
-
**General**
**funds**
**Restricted**
**funds**
**Total**
**2020**
**£**
**£**
**£**
200
-
200|
|---|---|
||**200**
**200**|
## **Notes to Accounts**
Prior year covers a part year period for January - August 2019 for the newly register CIO
Accounts approved by:
## **Chair**
**Print Name………………………..…………………………………………**
**Signature……………………………………………………………………**
**Date………..……………………………………………………………………………**
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