## **Trustees’ Annual Report for the period** **From Period start date 1[st] April 2020 To Period end date 31[st] March 2021** ## **Charity name: Cylch Meithrin Clocaenog** ## **Charity registration number: 1181609** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The object of the CIO is to advance and
of the charity as set out promote the education of mainly but
in its governing not exclusively pre-school children in
document Clocaenog through the medium of the
Welsh language.
Summary of the main Para 1.17 and Cylch Meithrin Clocaenog provides
1.19
activities in relation to childcare/education through the
those purposes for the medium of Welsh, which is of a high
public benefit, in standard, flexible and affordable to
particular, the activities, parents and guardians. We offer this
projects or services care to children over the age of two
identified in the until they go to full time school, the
accounts. sessions aim to develop children's
skills and understanding through play.
We deliver care in safe and stimulating
environments, where children can
benefit from a variety of activities and
play experiences, which enables them
to develop and learn to their full
potential. We strive to meet each
child's individual needs and Cylch
Meithrin Clocaenog is committed to
provide appropriate support which
meets the needs of every child. Our
priority is every child’s happiness.
Statement confirming Para 1.18 The trustees have read and had regard
whether the trustees to the guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The childcare service was provided
Monday to Friday from 11:30 until 3pm
during term time. Our essential
Summary of the main services have enabled parents to
Para 1.20
achievements of the return to work. Once children have
charity, identifying the started school we have had many
difference the charity’s families rely on Cylch Meithrin
work has made to the Clocaenog to provide wrap around
circumstances of its care/ education. The children attend
beneficiaries and any school in the morning and then come
wider benefits to society directly to Cylch, they then have the
as a whole. option of being collected by family at 3
o’clock or continuing on to the after-
school club at Ysgol Carreg Emlyn until
5:15pm. The committee have worked
tirelessly and free of charge to keep
the Cylch Meithrin Clocaenog Charity
running as we feel it is of great benefit
to our rural community and provides a
crucial service that promotes the Welsh
language whilst supporting families
and their children, so that they receive
a high standard of care and education
at an affordable price.
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## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set **----- Start of picture text -----**
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity has received a substantial
financial position at the number of grants this year which have
end of the period helped purchase resources and cover
overheads. We have also spent the
reserves of £7,725 allocated from
previous grant monies, rolled over from
2019. Despite the pandemic limiting
the amount of fundraising we have
been able to do, this has still been a
success. We have a healthy reserve
going into the next financial year.
Statement explaining the Para 1.22 Reserves will offer financial security
policy for holding going into the next financial year to
reserves stating why they cover overheads.
are held
Amount of reserves held Para 1.22 £14,377
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution of a Charitable
document Incorporated Organisation whose only
(trust deed, royal voting members are its charity
charter) members – foundation model
constitution.
How is the charity Para 1.25 Charitable incorporated organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 (1) Every trustee must be appointed
methods including details for a term of two years by a resolution
of any constitutional passed at a properly convened
provisions e.g. election to meeting of the charity trustees.
post or name of any (2) In selecting individuals for
person or body entitled appointment as charity trustees, the
to appoint one or more charity trustees must have regard to
trustees the skills, knowledge and experience
needed for the effective administration
of the CIO.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Cylch Meithrin Clocaenog
Other name the charity N/A
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uses
Registered charity 1181609
number
Charity’s principal Ysgol Carreg Emlyn
address Clocaenog
Ruthin
Denbighshire
LL15 2AY
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ffion Jones Chair
2 Caroline Williams Treasurer
3 Elin Griffiths Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees** **Signature(s)** Caroline Williams **Full name(s)** Ffion Jones **Position (eg** Chair Treasurer **Secretary, Chair, etc)** **Date** 03/04/21 ## **Charity Name Cylch Meithrin Clocaenog** **No (if any) 1181609** **Receipts and payments accounts** Period start date Period end date **To from** 3/1/2020 3/31/2021 **For the period from** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Rising threes funding 1,750 - - 1,750
Childacre offer 12,641 - - 12,641
Childcare fees 4,683 - - 4,683
Fundraising 985 - - 985
Grants 16,736 - - 16,736
Other 761 - - 761
Petty Cash 11 - - 11
- - - -
37,567 - - 37,567
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 37,567 - - 37,567
A3 Payments
Staff wages 19,337 - - 19,337
PAYE HMRC 219 - - 219
Pension contributions 57 - - 57
Rent and electric 1,595 - - 1,595
Fundraising/marketing 391 - - 391
Other bills 1,772 - - 1,772
Petty cash 37 - - 37
Insurance and membership - - - -
Sub total [ 23,407 ] - - 23,407
A4 Asset and investment
purchases, (see table)
16,893 - - 16,893
- - - -
Sub total [ 16,893 ] - - 16,893
Total payments 40,300 - - 40,300
Net of receipts/(payments) - 2,733 - - - 2,733
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 2,733 - - - 2,733
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## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**- 2,733**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|balances with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||Caroline|Williams|| **----- Start of picture text -----**
CC16a
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## **Last year** **to the nearest £** **1,750 16,025 5,056 1,869 9,026 697 720 - 35,143** **35,143** **18,787 225 - - 515 87 700 299 20,613** **4,341 4,341 24,954 10,189 - - 10,189** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional)** **When due (optional)** **----- Start of picture text -----**
Date of
approval
4/3/2021
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste881 members of CYLCH MEITHRIN CLOCAENOG On accounts for the year end8d 31 MARCH 2021 Charity no lif any) 1181609 Set out on pages I report to the trustees on my examination of the acGounls of the above charity I'the Trust'l for the year ended 3110312021. Rasponsibllltles and basis of report As the charity's trustees, you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my 8xaminalion of the Trust's accounts carried out under section 145 of the 2011 AGI and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's 8tatement come lo my attention in connection with the whi¢h gives me cause to believe that in, any material reS￿Ct.. the accounting records were not kept in accordance with section 130 of the Charities AGt', or the accounts did not accord with the accounting records., or the a¢counls did not comply with the applicable rèquirements concerning the form and Gonlenl of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requiremenl that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 3110312021 Name: STEVEN PAUL KELL FCA Relevant professlonal qualification(sl or body lif any): FCA Address: S P KELL LTD, UNIT 7A, LON PARCWR BUSINESS PARK, RUTHIN, DENBIGHSHIRE, LL15 1NJ IER Oct 2018 Section B Disclosure Only cornplete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Giv8 here brief details of any Items that the examiner wishes to disclose. NIA IER Oct 2018