WEM SPORTS AP4D SOCIAL ASSOCIATION CIO UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025
Page1. WEM SP R'fs AND SOCIAL ASS CIATION CIO AN UALREPORT OF TH TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 l. Legal and Admlnlstr&tive Informatlon Charity name.. Wem Spoits and Social Association CIO, also known as Wem Spoils and So¢ial Association. The Chai'ity is Rn association of affiliat¢d 5POrts clubs, Jrcreational clubs, local authoriiies including Wem Town Council and interested individullls. Charity Commission Reglstered Number.. 1181598 Financial year beginnitlg ending 1st April 2024 3 1st March 2025 CharItS priD¢ipal address Co¢SpOndenCe address Th¢ Butler Sports Centre Bow¢nsfi¢ld Wem Shropshiie SY4 SAP Wein Town Council Wem Library High Street Wein SIv'op511ire SY4 SAA Governing doeuTnent'. Constitution adopted 18th March 2020. Obleets: l. To promote the benefit of the inhabitaftts of Wem and rhe neighbourhood without distiii¢tion of sex, s¢xual ori¢ntation, rac¢ or of political, religious oi. other opinions by associating local authoi'iiies, voluntary and othey organi5ations and inhabitants in a cominon effori io provide facilities in the interest of social welfai'e, recreation and l¢isure time occupation with the object of improving tli¢ eonditions of life for the said inhabitants. 2. To establish or to secuir th¢ establisliment of a Sports Cenire and to maintain and to manage or to COOP¢Tate with any local statutory authoTlty in the Inaintenance and n)anagement of such a c¢nire for activitie5 pi'omoted by the CIO in furtlierance of the above objects. Professional Advi5eYs'. Bankers Unsty Trust Bank PO Box 7193 Planeiay Raod Willenhall WVI 9DG Nalionwide Bank Pipers Way Swindon Soli¢ilors Hal¢hers LLP W¢lsh Bl'idge l Frankwcll ShTewsbuiy liidepeiident Eyaininers Siubbs Parkin South 'I'he Manse Dodington Whitchui'ch Shropshir¢ SY13 IDZ
Page la. WEM SPORTS AND SOCIAL ASSOCIATION CIO NNUAL REPORT OF THE TRUSTECS FOR THE YEAR ENDED 31ST MARCH 2025 CONTINUE4 D 2. Trustees and Governanec The Charity Ttee5 during tlie year to 3 1st March 2025.. Mi. b Towers Mr R Druminond MTS M Meakin Mrs S Griffiths Mrs W Ollerenshaw Mr C Beiinett Mr J Gwillom Wem Town Couiicil appointed trustee,Chairman Wein Tow]1 Council appointed tllJ5tee Wein Town Council appoiiited trustee.. Appointed I l July 2024 Appointed I l July 2024 A maxitnum of 9 Trustees can be appointed. TYu5t¢¢% aye appointed foi. a period of 3 years.The constitution slates that Wem Town Council Inay appoint up to three trustees.Two ts'ustee were appointed in the year 2024-25, and as at 31 March 2025 th¢re were 2 trustee vacancies. W¢m Towii Countil pi'ovide seci'etariat and tTeaSUL'ers servi¢¢s for the A5sociatioD which is undertaken by the Town Clerk. W¢m Town Council's Grounsmanis based at th¢ Butlei. Sports Centr¢ and is responsible foi. maintaitjing the Butlei. Sport5 Centre football pit¢h¢5 and Wem Reci'eation Ground. The Charitys Custodian Tru5te¢ is The Official Custgdian of Charities. Trustee met 5 time5 over the year. Minutesand agendas al'e published on th¢ Town Council website 3. Activities ind AehievemeThts 3.1 Aetivllles during the year Wem Sports and So¢ial Association CIO is i'esponsible for tlie Inainien8nce of the Butler Sports Centre which pi'ovides Changing rooms, football stadium with seating and floodlighting. It also manages Wein Recreation Ground which incorpoi'ates the bowling green and tei)nis Lourts. Wern Reci'eation Ground -a lease is in place with The Albion Bowling Clubto run the bowling club on Wem Recreation Ground. Wem Tennis Club manage 2 tennis courts and the clubhouse on Wem Reei'eation Ground. altough a forinal land use agrcement is not cuirently in place for th¢ Tenni5 Club , thi5 IS to be progressed in 2025- 26. The re¢i'¢¢ation ground was hired out foi. Wem Fe5t, a fainily music festival Tun by Wem Rotary, and Wrights Fail. hiitd the facility on two aa$lOnS for fairs during the yeai.. Bufler Sports C¢thtYe- a S year leas¢ was signed with Wem Town FC in Decenibei. 2023 for pait of tl)e space occupied by tlie fornier social club. Other land at tlie Butler Sports Centre is occupi¢d by Wem Bowling Club who indepeiidently manage a clubhou5eand two bowling greens on the site. A forinal land use agi'eejnent 15 not CUlTently iii place with tl)e bowlipg club and ihis is to be pi'ogi'¢ssed in 2025-26. Durii)g 2024-25 the football pitches were hir¢d by Shi'opshii'e Scliools Under 16 and Under 14 gir15, and U16 and Undei. 14 boys teams for Yegular games
Page 1b, WEM PORTS AND SOCIAL ASS CIATION CIO ANN AL REPORT OF THE TRUSTF.fiS foR THE CON'fiNUEID EAR ENDED 31ST MARCH 2025 A sellout prepurchase ticket only fii'eworks night was organised by The Association on 5 Noveinb¢r 2024 Foi. the first tiine iiine tiiJste¢s organised a Sports Person of the Year Awgrd and this helped to rnise the profile of the Association without aiiy inipact on the budget due 10 Outside sponsorship supporting the event Income Wem Towii Council conlinued its contribution in 2024-25 of £21000 towards tlie rui)ning of the Associatio and the phase of 'oUnd maintenance eouipment. The Butler Spoiis Centre is primarily used a5 tlie home gi'ound for Wem Town Football Club, and is also avaiabl¢ to rent. Dui'ing the year tlie facilities have also been hired foi. Shi'opshire Schools gaines and Powel ¢up gaines, briiigiiig in additional hire incoine. Th¢ facility was a150 hiird out for one off event5 including Wem Carnival, Wein IOK aiid Fireworks. Incom¢ frorn tlie hir¢ of Wem Recreation Ground has exceeded budget due to additional hires from Wem Rotary aiid Wrights Fair. Some of the profit from the firewoks evei)t was used lo purchase radios and irmove part of the fen¢ing aivund the old 5 aside court, along with part of the hedge to open up the space and make it more usable as liai'dstanding throughout the year. A balance of £2500 has been placed in earm3rked Ye5erv¢s for the purchase of signag¢ and any additional infva5ti'ucture r¢quired foi. future firework5. Expenditure No sigiiificant niaintenance was und¢rtaken on th¢ facility during 2024-25, which helped offset the rise in utility and general Inaiiitenan¢¢ costs. Machinery Costs were also les5 than the previou5 year, as there was no significant ¢xpenditure on new equipin¢nt. £7000 froni tlu. Town Couiicil's coniribulion was transfeed to earniai'ked I'eserve5 for future equipment purchases. 3.2 Summary of Income and Expenditure The cost of maintaining th¢ sports field and the various other areas foi. which the maintenance is delegat¢d to th¢ Associatioii ainountod to £8,923 b¢fore the depi'eciatioii charge totalling £7,384. D¢preciation being a provision for futuye capital expenditure oi. r¢placement of the facilities. Total Income from all soui'ces was £49,512. For tli¢ year toial Income exceeded Expenditure by £14.634. Although ilie Association has 5ufficieni resoui'ces to meet its day to date opei'ations. it is higlily dep¢ndent on tlie grant from Wem Town Coiiiicil to COVCT ¢osis. Any majoi. expendituit will place a strain on the ¢ash flow. Ovei. the last 2 years reserves have ris¢ii by £9,867.
Page 1c. WEM SPORTS AND S CIAL ASSOCIATI ANNUAL Rfi PORT OFTHE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 202 ONTINUED 3.3 Summary and Aeknowledgements The Association has not sought to accuinulate fvnds for any specific future projects and it con5ider¢d that funds ol'e adequate to cover any I'ea50nable emergency. The expenditurc on th¢ maintenanc¢ and improvement of the facilities is resti'ieted by the funds available OT to put it anoihei. Ivay, what members and the Town Council are prepared to finance and by what Brant aid is available. Providing that the full 5UPPOrt and fii)anci31 backing of Wem Town Couiicil continues and that any expenditure on th¢ facilities is restricted to tl)e amount of funds available. the oveyall financial yositiOD IS coiisideied sound. 4. Polieles The policies are as follows.. to keep the standard of tlic facilities under the coi)slant r¢view and to restrict expenditure to within the level of funds available (see above) to use funds received from the former Social Club'5 contribution5, to fund extraordinary expenditure 01) the cl)angit)g l'ooms. to keep all funds fairly liquid and ¢asily accessible. Agaipst this bacl<ground it is considered that there are no inajor risks to which the chariiy is exposed. S. Stlltemenl ofTru5tee5' r¢sp0115ibllitie5 Charity Law requir¢s the Trllsiee5 10 prepare financial Statements for each financial yearwhich show a true and fair view of ihe stste of affaii's (Trf the Charity and it5 financial activities foi. the p¢riod. In prepai'ing those financial statements, the trustees ar¢ requiied to select suitable accountiiig policies and ihe apply th¢m consistently Make judgement5 and esÉimates thai are ]tasinale aiid prudent stale whether applicabl¢ accounting standaTds and statements of r¢commended praciice have been follow¢d, subject to any depailures disclosed and explained in the fin#ncial statem¢nts,' and pi'epare the finai)cial siaten)¢nts on going concern basi5 unless it 15 inappropriate to presume that the Chai'ity will continue in opei'btional existence. The Tlwstees are responsible for keepiiig proper accounting records whi¢h disclose with reasonable accuracy at any time the financi81 positiot) of tlie Charity and io enable (hem to ensure that the financial statements comply with the Chai'ities Act 201 l. They are also responsible for safeguai.ding the asset5 of the Charity and Iience for taking Ira50nable steps foi. the pi'eveiition aiid detection of fraud and other irregulai'ities. 6. Declaration I declgTe. that the Trustees l)ave approved the report abov¢ and have authorssed me to sign it on their b¢lialf. Date....... Chainnaii
Page 2. INDEPENDKNT EXAMINER, REPORT TO THE TRUSTf4 Ei S OF WEM SP RTS AND SOCIAL ASSOCIATION CIO FOR THE YEAR ENDl4D 31ST MARCH 2025 I report on the Accounts of th¢ Trust for The year ended 3 1st March 2025, which are Set out on pag¢5 3 to 8. R¢speclive responsibilities ofTrustees &nd ExAmlner As the Charily's Ti'ustees you are respoiisible for the prepai'ation of the Arxounts and you ¢onsider that the audit requii'cinent of section144(2) of the ChaL'lti¢s Act 2011 (thc 2011 Act) does not apply, and an independent exaininatson is needed It is my responsibility to exainine the accounts under section 145 of the 2011 Act.. * To follow the procedui'es laid dowii in the get)eral Dii'ectioiis giveii by the ChaTity ComTnission under Section 145(5)Ibl of the 201 l Act '.and * to state whether particular matters have ¢ome to our attention. Basis of IndepemdeDI ExamiE]er's report My examination was carried out in p¢cordan¢e with the General Directions given by the Charity CoiMmis5ioncr5. An examination includes & Yeview (>f the accounting recoi.ds k¢pl by the Charity and a comparison of the Accounts presented with those records. It also includes con5ideTation of any unusual itein or disclosures in the Accounts and seeking explai)ations from you as Trustees concerniiig any such mattws. Th¢ pro¢edures undeitsken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to wheth¢r the accounts present a, true and fair view, and the report is limited to thos¢ matt¢l'5 set out in the statement below. Iiidependent Examiner's statement In conn¢¢tion with my ¢x8mination, no inatter has tome to my atiention.. l. Which gives Ine I'easonable cause to believe that in any material I'e5pect the requiremeiits to keep accounting records ID accordance with sectioii IJO of the 2011 Act- and to pr¢pare Areounts which a¢cord with the accountit)g records and to comply with accounting requii'ements of the 2011 A¢t have not been mei; oi. 2. to which, in my opinion, atteiition Should be di'awn in order to eiiable a proper understanding of tlie counis to reached. John Bi es Stubbs Parlihn South Chartered Accountaiits Date The Maiise Dodiiigton Whit¢hurch SY13 1 DZ
Page 3. WEM SPORTS AND SOCIAL ASSOCIAI'I NCIO srATEMINTOF FINANCIAL A TIVITIES FOR THE YEAR kNDED31S MAR H 2025 Designated Funds Gentrgl Funds Notes TotAI 21124 IIYCOME AND EXPENDITURE INCOMING RF.SOURCES 14.031 21.000 5.651 Kent & Fees Wein Town Coullcil Fireworks & admissioll Clubhouse Legal Fee5 Sports Person of the year Sundiy 5ncom¢ Investment Inme TO'fAL INCOME 18,458 21,000 5,980 2,650 240 137 1,047 49.512 18,458 21,000 5,980 2.650 240 137 1,047 460 41,323 CHARITABLE ACTivrriES Maijilenaiice of SpoTts & Re¢realion Areas Changing Rooms Maintenan¢e Firework5 Costs Sports Person of the Year Draw Prize5 & Distributions Depreciation 8.923 10.185 4.981 240 8.923 10,185 4,981 240 14,958 13,253 2,636 9,460 7.384 7,384 31,713 43,418 TOTAL OTHER EXPENDifuRE Administration Costs Other Expenses TOTAL 3.167 3,167 2,672 3.167 2,672 TOTAL EXPENDITURE NE1" INCOME I (EXPENDITURE) FOR THE YEAR Transf¢r between Funds Balanc¢ Brouglit foiward Fund Balance5 Carried forward 46,090 4.767) 14,632 14,632 113.888 128.520 113,888 128 520 118,655 113.888
Page 4. WCM SPORT AND OCIAL ASSOCIATION io BAL NCE SHEET AS AT 31ST MAR H 2025 2025 2024 Note5 FIXED ASSETS Fi'eehold PropeTty Leasliold Property Plant & Machinery TOTAL FIXED ASSETS 7,750 25,883 11,594 45,227 7,750 28,759 16,102 52,611 CURRENT ASSETS Sundiy Dcbtoi's & Prepayments in Advance Balances at Bank.. Deposit Accounts Cunent Accounts TOTAL CURRENT ASSETS 852 739 50,790 32,151 42,744 18.519 62,002 CURRENT LIABILITIES Creditoi's & Accruals 725 500 NET CURRENT ASSETS 83,293 NET ASSETS 128,520 113,888 UNRESTRicfED INCOME FUNDS General Purpose Fund= EMR Beacon F_MR Fireworks 2024 EMR Equipiiient Fund EMR Building Fund EMR Albion Bowling Club Fund Unallocated General PuTpose Fund 519 2,500 25,810 22,416 18,810 22,416 538 77,683 128.520 113,888 D¢signated Funds.. Dj'aw A¢couTJt 128,520 113,888 TOTAL Approved by the Boai'd of Tn15tees aiid sigiied on its beha . Trustee 2*14,, 2p2 Date
Page 5, WE SPORTS AND SOCIAL A SOCIATION CIO NOTES TO THE ACCOVNTS VOR THE YEAR ENDED 31ST MARC 2025 l. Accounting Poli¢ies General The accoun(5 liaye been prepared on the hisiori¢ cost convention with ¢xception that investinents are valued at Inarket value. The accouiits are in accordonce with applicable accounting staiidards, the Cliariiies SORP 2005 (Accounting and Reporting by Charities) and comply witl) Ihe Charities (A¢¢ounts and Reports) Regulations issued under tlie Chai'ities Act 2011 Depr¢ciaiion Depreciation is pi'ovided on the leasehold propeily and plant ènd machineiy at th¢ following rales based on the eslimat¢d useful life of these fixed asset5 and th¢ir anticipaled residual value.. Leasehold property consisting of Club Building, Changing Rooms, Sportsfield, Bowling gr¢ei)s and enc105ed Play Sui'face I Oolo (reducing balance basis) Plant and niachinery 28Q/o Ir¢ducing balance basis) 2. Fixed Assets Used by the Chai'ity Freehold Pi'operty Leasehold Property Machinery & Plant Total Net Book Value @ 01.04.24 Additions Disposals Sub Total Depi'e¢iation for the year N¢t Book Valu¢ @ 31.03.25 7,750 28.759 16,102 52,611 7,750 28,759 2.876) 25,883 16,102 4,508 11,594 52.611 7,384 45,227 3. Sunimai'y of Net A55ets by Funds Unreslricted Funds Total General Puiposes Designated Fixed As5¢ts Net Current Asset5 Nei Assets 45,227 83,293 128,-520 45,227 83,293 128,520 4. Reiits & Fees 202$ 2024 Pèid by Clubs Received fi.om hiriiig out facilities Provision of s¢rvices IWayl¢ave, garaging, advert15ing, etc) Total 2,028 16.378 52 1,600 12.379 52 14.031
Page 6. WCIM SPOR ANf) SOCIAL ASSOCIATION CIO NOTES TO THE A COUNTS FOR THE YF.AR ENDED 31s'r MARCH 202 5. Maintenance of Sport5 & Reci'eation Areas 2025 2024 Machinery & Equipment Costs Conli'a¢Éors & Material Cost5 Total 6819 2104 8.923 11791 3167 14958 6. Changing Room Mainlenance 2025 2024 Heal, Ligl)t and Water Cleaning Rates Repairs & Renewals Statutoiy check5 Total 4506 2217 142 2112 1208 10.185 3,897 1,663 146 4,546 3,001 7. Management & Admiiiistration of th¢ Charity 2025 2024 Insurance and Licences Accountant's Independ¢nt Exatnination Fee Sundiy expenses Tothl 2200 500 467 2063 500 109 2,672
Page 7. WEM SPORTS AND SOCIAL ASSO IATION CIO NOTES TO THE CCOUNTS FOR THE YEAR ENDED 31ST MARCH 202 8. Prize Dr8W 2025 2024 Monthly Draw Subscriptions Bank Interest Gross Incon)e less.. Draw Prizes and expens¢5 DislributlOT15 to sporting bodies (Deficity Surplus for the Year 2,6361 9. Employee Reinuncration Total Irmuneration (¢xtluding employeV5 conlributions) foi. the year amounied to £NIL. No employ¢¢ eariied £60,000 oi. Inore during the ye)r. l O. Trustee Expense5 No Trustee received or 15 due ro receive any reniuneration for the year directly or indire¢tly froin the Charity'$ funds.