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2024-01-31-accounts

Khanya Annual Report

2023-2024

This review looks at what Khanya has achieved and the outcomes of work since the last annual report. The review looks at the success of key activities and the benefits they have brought to the identified groups of people Khanya was set up to help. The review also helps Khanya ensure its aims, objectives and activities remain focused on the charity’s stated purposes.

For the purposes of reports going forward, more detailed background information about the Charity’s constitutional aspects can be found in Appendix One.

1.Structure, Governance and Management

Name: The name of the Charitable Incorporated Organisation (“the CIO”) is: KHANYA

National location of principal office: The principal office of the CIO is in England.

Charity’s Principal Address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG.

What the charity aims to do:

To advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as a preparation for entry to any occupation, trade, or profession or for self-employment.

Trustees:

Number of charity trustees:

The Khanya Trustees Committee is currently made up of seven members who meet quarterly and is responsible for the strategic direction and policy of the charity. The members hail from a variety of professional backgrounds relevant to the work of the charity.

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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Names of Khanya charity trustees who manage the charity Names of Khanya charity trustees who manage the charity Names of Khanya charity trustees who manage the charity Names of Khanya charity trustees who manage the charity
Trustee Name Office held (if any) Appointment period Dates acted
Adrian Lusmore Chair Reappointed 2022
for 4 yearsto Sept
2026		 09/01/2019*-
date
Christina Thomas Vice-Chair, Website and
Newsletter
Communications Officer		 Reappointed 2022
for 3 yearsto Sept
2025		 09/01/2019*-
date
Robert Fryer Safeguarding Lead Reappointed 2024
for 3 yearsto Sept
2027		 09/01/2019*-
date
Brendan Baxter Legal advice Reappointed 2024
for 3 yearsto Jan
2027		 09/01/2019*-
date
Jeremy Anglin Treasurer Reappointed 2022
for 3 yearsto Sept
2025		 09/01/2019**-
date
Adrienne Hall Fundraising background Reappointed 2024
for 1 yearto Sept
2025		 24/01/2021-
date
Leon Ford Appointed June
2024 for 3 yearsto
Sept 2027		 11/06/2024 -
date
Ann Lusmore Secretary Reappointed 2024
for 4 yearsto Jan
2028		 09/01/2019*-
date
acted as nominated first charity trustees/ Secretary from 20/04/2018 until date of charity registration
(09/01/2019).
*acted as nominated charity trustee from 14/06/2018 and 17/10/2018 respectively until date of charity
registration (09/01/2019). Thereafter, acting as registered charity trustees/Secretary for appointed periods as
above.

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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2. Communications activity

3. Achievements and Performance June 2023-June 2024

Summary of main achievements of the charity is outlined below, identifying the difference the charity has made to the circumstances of its beneficiaries, and the wider benefits to society:

May 2023- Makana Brick bricklaying course

Adrian Lusmore ran a two-week bricklaying course for fourteen mixed ability trainees in May 2023 at Makana Brick in Makhanda (Grahamstown). Makana Brick provided the premises and materials, and found twelve of the trainees. At Khanya’s request, two teachers from Amasango School were included with the intention that in turn they could teach basic skills at the school. The employment potential for all trainees was increased, with immediate success being reported in at least a couple of cases.

July to December 2023- Umziwethu Sewing Circle Project

In July 2023 Khanya funded a sewing project with the Umziwethu Sewing Circle near Kenton. We would support up to six trainees who would be taught sewing skills by Tanya Fouche to enable them to make goods of merchantable quality to sell in Tanya’s shop in Kenton. The project was funded in such a way as to support the trainees with a stipend, pay Tanya for her time teaching, and dividing the proceeds in equitably between Tanya’s business and the trainees. It was envisaged that some of the trainees would become trainers in due course and that Tanya would work to expand the market for goods produced by getting orders from game parks, etc.

In the event, the project ran for five months, with three trainees. The most able died unexpectedly in month two. The others continued to learn and produced goods which were sold in Tanya’s shop and a commission was paid. Unfortunately, with about six weeks to go, the project had to stop when the local authority withdrew permission for the workshop premises to be used. However, apart from training two women in sewing skills, the model has shown potential and Khanya hopes to continue to work with Tanya Fouche but in more secure premises.

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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January 2024- South Africa visit

In January 2024 Christina Thomas spent a few days in Kenton and Makhanda (Grahamstown) where she had meetings with Colin Meyer of Makana Brick to discuss another brick laying course and Tanya Fouche. At Juja Clay she met Meshack Masuku to discuss his plans for expanding his pottery and training scheme. At Amasango School she was able to see work going on in the hairdressing salon and the skills workshop as well as visiting the new school site. At African Musical Instruments (AMI) she met Christian Carver. The market for marimbas has been hit by cheap imports and the business suffered to the extent that they had to lay off all but one worker. However, they keep in touch with Sigquibo and offer him work from time to time when they are able.

In Cape Town, Christina had a meeting with Claytile, another brick manufacturer and the meeting has resulted in a bricklaying course to be run in November 2024. Adrian Lusmore will be visiting Claytile in September 2024 to firm up details of this new course, where all the trainees this time will be novices.

June 2024 – contract agreed between Khanya and Juja Clay

A grant was made by Khanya to Juja Clay to train six apprentices in technical ceramic skills and one in marketing. The period of training will be for six months from July- December 2024. The apprentices will all be mentored in business skills and financial management, the use of social media to develop the market and will be provided with an initial route to market for goods produced. Khanya looks forward to update reports in due course.

6. Fundraising events

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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5.Financial Review:

The treasurer has prepared a set of financial statement and management accounts for the charity (see Appendix One).

6. Plans for Future Periods/Advancement

7. Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Full name(s) Adrian Lusmore Ann Lusmore
Position (e.g.
Secretary, Chair, etc)		 Chair Secretary
Date 16/09/2024 16/09/2024

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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Appendix One.

Khanya Constitutional Background details:

1.Structure, Governance and Management

Name: The name of the Charitable Incorporated Organisation (“the CIO”) is: KHANYA

National location of principal office: The principal office of the CIO is in England.

Charity’s Principal Address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG.

Description of charity:

The charity was initially established as a charitable company (Khanya Ltd), limited by guarantee, incorporated in April 2018. This company was wound up when Khanya was registered as a charity with the Charity Commission (UK). Date of charity constitution (last amended): 09/01/2019.

What the charity aims to do:

To advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as a preparation for entry to any occupation, trade or profession or for self-employment.

Who the charity helps/who benefits:

Underprivileged young people in the Eastern Cape and other parts of Southern Africa, taught and trained in technical skill, will gain an enhanced chance of employment because of the provision of funds and expertise.

Areas of Operation- list of regions:

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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Governing Documents:

Policies:

Trustees:

Appointment of charity trustees:

It is noted there must be at least five charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is twelve. Having been nominated as first charity trustees on 20/04/2018, the actual term of office for said trustees commenced on the date of Khanya became a registered charity i.e. 09/01/2019. Apart from the first charity trustees, it is noted every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. This term commences either from date of charity registration or of nomination, whichever is the latter. In selecting individuals for appointment as charity trustees, the Khanya charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO and to ensure the needs of this group are appropriately reflected through the diversity of the trustee body.

Trustee Induction and Training:

Charity trustees, on or before their appointment, receive a copy of the current version of the constitution and a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts. Signposting is made to the Charity Commission’s resources such as information about roles and responsibility of trustees. Visits to Southern Africa and to onsite projects is encouraged and facilitated.

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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2. Aims & activities

Khanya’s aims fully reflect the purposes that the charity was set up to further. The aim and objectives are set out in the objects contained in the company’s Charitable Incorporated Organisation Constitution Memorandum of Association.

Aims:

Who the charity helps/who benefits:

Underprivileged young people in the Eastern Cape and other parts of Southern Africa, taught and trained in technical skill, will gain an enhanced chance of employment because of the provision of funds and expertise.

How outcomes are achieved:

(NB, Outcomes, and methods of monitoring and evaluation are agreed before grants are authorised/paid).

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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3. Communications

Appendix Two

Khanya Financial Statement and Management Accounts:

20240903 Khanya Financial Statements

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk

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Registered Charity number: 1181592

Khanya

(A Charitable Incorporated Organisation)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2024

Khanya

(A Charitable Incorporated Organisation)

CONTENTS

Page
Reference and administrative details of the charity, its trustees and advisers 1
Trustees' report 2 - 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 10

Khanya

(A Charitable Incorporated Organisation)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 January 2024

Trustees Adrian Lusmore Chair Christina Thomas Vice Chair Brendan Baxter Robert Fryer Adrienne Hall Jeremy Anglin

Charity registered number 1181592 Registered office Khanya, 39 Strawberry Lane, Carshalton, SM5 2NG Bankers Metro Bank One Southampton Row London, WC1B 5HA

Page 1

Khanya

(A Charitable Incorporated Organisation)

TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2024

The Trustees present their annual report, together with the audited financial statements of the charity, for the period 1st February 2023 to 31 January 2024. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

Objectives and Activities

a. Policies and objectives

The charity’s objectives are, for the public benefit, to advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as preparation for entry to any occupation, trade or profession or for self-employment. Trustees have given due consideration to the Charity Commission's published guidance on the Public Benefit requirement under the Charities Act 2011.

b. Strategies for achieving objectives

The charity will raise funds in the UK and seek to form partnerships with organisations in Southern Africa to deliver a program of trade skills training. The focus at present is forming partnerships and delivering pilot training projects in Grahamstown, Eastern Cape, South Africa.

c. Activities for achieving objectives

Two projects were supported during the year. The Silver Linings sowing circle received a grant of ZAR 114,400, which was to used to support the delivery of a sewing project, where sewing skills are taught to a cohort of young people. A one week bricklaying course, delivered in Grahamstown by Khanya’s chair, incurred travel expenditure.

d. Main activities undertaken to further the charity's purposes for the public benefit

As noted above, a grant of ZAR 114,400 was awarded to Silver Linings to support a sewing workshop whereby sewing skills are taught to a cohort of young people. Travel expenses of £816 were incurred for the delivery of a one week bricklaying course in Grahamstown.

Financial review

The charity had income of £7,428 and had charitable expenditure of £6,145. The year was closed with £13,350 in reserves. The Trustees were satisfied with the financial performance in the period.

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

b. Financial risk management objectives and policies

Potential financial risks are mitigated by the fact that the expenditure of the organisation is limited to a) the grants it makes and b) the amounts invested in advance on fundraising events (ie booking a venue). For grants commitments, the Trustees policy will be only to enter into grant commitments that are covered by secure income. For fundraising events, the Trustees are focused upon ensuring costs incurred are commensurate with an expected return on investment ratio of at least 2.5 to 1.

c. Reserves policy

Trustees have considered that the Charity does not need to maintain reserves. This is because the budget of the organisation is based on annual funding, and any budgeted grants are approved only after funds for financial year are fully secured.

Page 2

Khanya

(A Charitable Incorporated Organisation)

TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2024

d. Principal funding

The charity has a cohort of around 10 regular donors. Historically, at least one fundraising event is held in the year (ie BBQ) which can generate ticket sales, bar takings and one off donations.

e. Material investments policy

Khanya does not plan any material investments in the foreseeable future.

Structure, governance and management

a. Constitution

The charity is registered as a Charitable Incorporated Organisation (registered charity number 1181592). The charity was incorporated on 16[th] January 2019 and commenced trading on that date.

b. Method of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution. New Trustees are appointed by the existing board. Suitable candidates are identified as being possible Trustees for the Board. After diligent screening, initial contact is made by the Chairman, Adrian Lusmore. A conversation between the two parties takes place and if the candidate is found to be suitable, and in agreement, a further meeting is arranged with the director and another Board member. On completion, the Chairman writes a report to the Board highlighting the candidate’s merits before a final decision is made.

c. Policies adopted for the induction and training of Trustees

Each new Trustee will receive an induction. The charity trustees will make available to each new charity trustee on or before his or her first appointment:

d. Organisational structure and decision making

Khanya does not employ anyone, so the volunteer Board to Trustees collectively ensure its limited day to day activities are carried out. In effect, this means bookkeeping, promoting the charity via various communication channels and, perhaps the most time intensive activity, planning and delivering fundraising events. The Chair and vice chair, at their own expense, have in the past travelled to Grahamstown to build links with the local community there. All major decision, such as awarding grants or budgets for fundraising events, are made by the full Board.

e. Risk management

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. To ensure that funds are properly utilised by the charity’s grantees, each grant agreement provides for a rigorous and proportionate set of governance procedures which considers whether programmes and activities funded by charity are aligned with the charitable objectives outlined in the Charter. During all stages of execution of these grant agreements, there are a series of performance reviews which check, amongst other matters, that the funding paid to these recipients has been applied to programme outputs in line with the programme description originally approved in the grant agreement. Also, funding under the grant will be paid in tranches, with the final element withheld until satisfactory completion along with all financial documents being received.

Page 3

Khanya

(A Charitable Incorporated Organisation)

TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2024

Plans for future periods

Future developments

The Board continue to look for appropriate opportunities to support youth training in the Eastern Cape.

Information on fundraising practices

The charity raises funds from the general public but obtains consent to contact supporters and potential donors and has privacy policy in place.

Employee involvement and employment of the disabled

The Charity does not have, and is not planning to have, any employees.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities

This report was approved by the Trustees on 16[th] September 2024 and signed on their behalf by:

Ade Lusmore, Khanya Chair

Page 4

Khanya

(A Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES
FOR THE PERIOD ENDED 31 January 2024
Total Funds
2024
Note
£
Income
from:
Donations
2a
7,086
Income from trading activities
2b
342
Total
Income
7,428
Expenditure on:
Charitable activities
3a
6,145
Fundraising
3b
-
Total Expenditure
6,145
Net income before other recognised gains and losses
5
1,283
Net movement in funds
1,283
Reconciliation of funds:
Total funds brought forward
12,067
Total funds carried forward
13,350		 Total Funds
2023
£
6,696
953
7,649
5,382
-
5,382
2,267
2,267
9,800
12,067

All income and expenditure in the period was unrestricted.

Page 5

Khanya

(A Charitable Incorporated Organisation)

BALANCE SHEET
AS AT 31 January 2024
Note
Current Assets
Debtors
6
Cash at bank and in hand
Creditors: amounts falling due within 1 year
7
Net current assets
Net Assets
Chariry
Funds
Unrestricted
8
Total Funds		 2024
£
967
12,383
13,350
-
13,350
13,350
13,350
13,350		 2023
£
743
11,324
12,067
-
12,067
12,067
12,067
12,067

The financial statements were approved and authorised for issue by the Trustees on 9[th] September 2024 and signed on their behalf, by:

Ade Lusmore, Khanya Chair

Page 6

Khanya

(A Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2024

1. Accounting Policies

Khanya is a Charitable Incorporated Organisation (registered number 1181592) which is incorporated and domiciled in the UK. The address of the registered office is 39 Strawberry Lane, Carshalton, SM5 2NG.

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Khanya meets the definition of a public benefit entity under FRS 102.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The Trustees will only commit additional grants once the relevant is secured. Thus the trustees have adopted the going concern basis of accounting in preparing the financial statements.

1.3 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Donations are recorded when receivable.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Direct costs are attributed directly to the charitable activity to which they relate.

Support costs are those costs incurred in support of expenditure on the objects of the charity.

Grants payable are charged in the period when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the period end are noted as a commitment, but not accrued as expenditure.

1.5 Debtors

Trade and other debtors are recognised at the settlement amount after any discount offered.

1.6 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity

Page 7

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2024

Khanya

(A Charitable Incorporated Organisation)

of three months or less from the date of acquisition or opening of the deposit or similar account.

1.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

1.8 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

2a
Income from donations
Donations
2bIncome from other trading activities
Fundraising event		 Unrestricted
Funds
2024
7,086
Unrestricted
Funds
2024
342		 Unrestricted
Funds
2023
6,696
Unrestricted
Funds
2023
953

Page 8

Khanya

(A Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2024

3a
Expenditure on charitable activities
Grants payable (note 4)
3bExpenditure on fundraising activities
Direct costs of fundraising event
4
Grants payable
Phumelela - sewing training
Silver linings sowing circle
Brick Laying Course		 Unrestricted
Funds
2024
6,145
Unrestricted
Funds
2024
-
Unrestricted
Funds
2024
-
5,329
816
6,145		 Unrestricted
Funds
2023
5,382
Unrestricted
Funds
2023
-
Unrestricted
Funds
2023
5,382
-
-
5,382

5. Net income/(expenditure)

This is stated after charging:

None of the Trustees received any remuneration for their role in the period. None of the Trustees had any expenses paid or reimbursed in the period.

Page 9

Khanya

(A Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2024

6
Debtors
GiftAid receivable
7
Creditors: Amounts falling due within one year
Creditors falling due within one year
8.
Statement of funds
Balance at 31
January 2023
£
Unrestricted funds
General Funds - all funds
12,067		 Unrestricted
Unrestricted
Funds
Funds
2024
2023
966
743
Unrestricted
Unrestricted
Funds
Funds
2024
2023
-
-
Income Expenditure
Balance at
31 January
2024
£
£
£
7,428
(6,145)
13,350
-
Income
£
7,428

Page 10