## **Khanya Annual Report** 

## **Period start date: 17/09/2020.  Period end date: 13/07/2021** 

This review looks at what Khanya has achieved and the outcomes of work since the last annual report.  The review looks at the success of key activities and the benefits they have brought to the identified groups of people Khanya was set up to help. The review also helps Khanya ensure its aims, objectives and activities remain focused on the charity’s stated purposes. 

For the purposes of reports going forward, more detailed background information about the Charity’s constitutional aspects can be found in Appendix One. 

## **1.Structure, Governance and Management** 

**Name:** The name of the Charitable Incorporated Organisation (“the CIO”) is: KHANYA 

**National location of principal office:** The principal office of the CIO is in England. 

**Charity’s Principal Address:** 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. 

## **What the charity aims to do:** 

To advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as a preparation for entry to any occupation, trade or profession or for self-employment. 

## **Trustees:** 

## **Number of charity trustees:** 

The Khanya Trustees Committee is currently made up of nine members who meet quarterly and is responsible for the strategic direction and policy of the charity. The members hail from a variety of professional backgrounds relevant to the work of the charity. During the year, one trustee resigned due to work pressures.  After a reaching out exercise to other organisations with potential synergy/fundraising expertise to help support Khanya’s work, a new temporary volunteer Trustee was secured who has fundraising expertise. The Secretary also sits on the Committee but has no voting rights. 

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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|||**Names of Khanya charity trustees who manage the charity**|**Names of Khanya charity trustees who manage the charity**|**Names of Khanya charity trustees who manage the charity**|**Names of Khanya charity trustees who manage the charity**|**Names of Khanya charity trustees who manage the charity**|**Names of Khanya charity trustees who manage the charity**|
|---|---|---|---|---|---|---|---|
|||**Trustee Name**|**Office held (if any)**||**Appointment**<br>**period**||**Dates acted**|
|1.||Adrian Lusmore|Chair||4 years||09/01/2019*- date|
|2.||Christina Thomas|Vice-Chair, Website and<br>Newsletter<br>Communications Officer||3 years||09/01/2019*- date|
|3.||Martin McGann|Legal advice||3 years||09/01/2019*- date|
|4.||Robert Fryer|Safeguarding Lead||2 years<br>Reappointed<br>2021,3years||09/01/2019*- date|
|5.||Brendan Baxter|Legal advice||2 years<br>Reappointed<br>2021,3years||09/01/2019*- date|
|6.||Jeremy Anglin|Treasurer||3 years||09/01/2019**-date|
|7.||Emily Fryer|Social Media<br>Communications Officer||3 years||09/01/2019**-date|
|8.||John Herriot|||3 years||09/01/2019***-date|
|9.||~~Yvonne Young~~|||~~3 years~~||~~09/01/2019***-~~<br>29/03/2021<br>(resigned)|
|10.||Adrienne Hall|Fundraising background||2 years||24/01/2021- date|
|||||||||
|||Ann Lusmore|Secretary||4 years||09/01/2019*- date|
|*acted as nominated first charity trustees/ Secretary from 20/04/2018 until date of charity<br>registration (09/01/2019).<br>** and *** acted as nominated charity trustees from 14/06/2018 and 17/10/2018 respectively<br>until date of charity registration (09/01/2019).<br>Thereafter,actingas registered charitytrustees/Secretaryfor appointedperiods as above.||||||||



Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **2. Communications activity from September 2020 -July 2021** 

- The website has been enhanced by an overhaul plus the sharing of stories and pictures/videos received by partners about trainees supported by Khanya. 

- In addition to the website blog, a new venture providing regular vlogs has now started. 

- Newsletters and blogs/vlogs. As of July 2021, the mailing list consists of 81 (up from 45) people who are kept informed of activities three times a year. 

- Social media posts continue on Facebook, Twitter, and Instagram. Follower numbers are slowly increasing on all but Twitter. As of May 2021, Khanya now also has a presence on LinkedIn and donations are now also possible through Facebook. 

- Targeted letters to donors/supporters 

## **4. Achievements and Performance from September 2020 -July 2021** 

Summary of main achievements of the charity, identifying the difference the charity has made to the circumstances of its beneficiaries, and the wider benefits to society (NB progress has been curtailed on all face-to-face activities in 2020 and 2021 due to the global COVID-19 pandemic): 

1. A grant agreement was made with The Grahamstown Project (TGP), Grahamstown, South Africa, acting as a non-governmental organisation (NGO), with funding arrangements for TGP to run and monitor, on behalf of Khanya, a twelve-month Trade School ‘building skills for life’ sewing project (from November 2020). Khanya has ensured the provision of trainee stipends, trainee mentorship, evaluation of the provision of sewing training skills and support for the trainees in searching for work after completing their training (still in progress). TGP is providing a quarterly narrative and financial report to Khanya to enable proper oversight and governance. Nine students have completed the course. Two have now got jobs and one is working in newly formed TGP shop. 

2. Continued to advance the education of the pupils of Amasango Career School, Grahamstown, Eastern Cape, South Africa by the provision of a further grant for art/ craft materials for the vocational education at the school. Amasango School has been given (by Rotary, Grahamstown) a container kitted out as a hair dressing salon to be able to train students in hairdressing. Khanya will support (financially) the training of two member of Amasango staff to train as hairdressers at a collage in Port Elizabeth so they can pass the skills onto the students. 

3. Placed three apprentices at AMI (African Musical Instruments), a local business that make different types of wooden musical instruments. Two of the apprentices were found to unsuitable, however one, Sigqibo, was found to be ideal. He has now completed his apprenticeship, probation 

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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period and has been offered a full-time position with AMI. His success is even more remarkable as he is the first person in two generations of his family to have a job and all his brothers are in prison. A resounding success, demonstrating just what Khanya was set up for. 

## 4. Communications maintained, with plans to revisit development of the proposed 

bricklaying/electrical apprenticeship project with Makana Brick in Grahamstown/Makhanda, Eastern Cape, South Africa in 2021 when hopefully the pandemic is under control globally. 

5. Continuing to seek partnership with others through on the ground visits and start to expand current skills-based programmes and experiences etc. In 2021, Khanya undertook a reaching out exercise identifying and contacting charities with considered synergy with Khanya. Whilst contact was made and communications had with Asypyre Africa and The Kolisi Foundation, a productive engagement was made with The Donald Woods Foundation (DWF) in the Eastern Cape, South Africa. It is hoped a partnership project can be developed with the DWF to teach young people how to build low-cost sustainable housing in rural and semi-rural areas. A draft proposal has been shared and Khanya awaits further communication from the DWF as to next steps. It is noted that DWF is clear that further work on these plans cannot progress until the impact of the pandemic is greatly lessened. That may mean waiting until 2022 for them. 

6. Fundraising events held from September 2020 -July 2021: 

   - Online Bingo 

   - Online ‘global’ quiz 

The COVID-19 pandemic has effectively suspended face to face fund-raising opportunities since March 2020 to date. However, two successful online bingo and ‘global’ quiz fundraisers were held raising an excess total of £1200.00 in funds from a mixture of ticket sales and donations. Gift aid is yet to be claimed regarding the donations. Plans to hold a fundraising BBQ in late July have been put on hold owing to lack of trustees available and the uncertain lifting of Covid-19 restrictions. 

7. The setting up of a fund-raising subgroup of trustees and the charity Secretary to make use of the fundraising expertise of trustee AH and to seek to understand fundraising methodology that could be deployed by Khanya. Two fundraising self-assessment exercises were undertaken with trustees to help inform a fundraising action plan.  An updated strategic Roadmap for 2020-2021 was also developed for Khanya by this subgroup. 

> Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **5.Financial Review:** 

The treasurer has prepared a set of financial statement and management accounts for the charity (see Appendix One). 

To help harness further donations, a successful application was made with Facebook Business for a donation button to be added to the Khanya Facebook page.  Next steps are to establish a PayPal account too. 

Khanya has started to make use of a free use version of a customer resource management package by Donorfy. It is hoped this will enable Khanya to better integrate, interrogate and use data streams with functions such as Mailchimp, donations and gift aid. 

## **6. Plans for Future Periods/Advancement** 

- Continue working with TGP on the sewing project. 

- Work to progress exploration of projects in Botswana with a charity in Northern Botswana, which Khanya might consider supporting projects in the future. 

- Explore small development grants that fit with Khanya’s aims. 

- Seek to find similar businesses to AMI who might be able to offer apprenticeships. 

- Pursue the bricklaying/electrical training course proposal with Makana Brick once the Covid19 pandemic is under global control. 

- Continue to develop plans for a possible partnership with The Donald Wood Foundation. 

- Continue to explore other areas of Southern Africa where the objects of the charity would be met by establishing further apprenticeship programmes. 

- Continue to explore the use of Donorfy and establish a Paypal account for Khanya. 

- Continue to develop fundraising activity opportunities. 

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **7. Declarations** 

The trustees declare that they have approved the trustees’ report above. 

**Signed on behalf of the charity’s trustees:** 

|**Signature(s)**|||
|---|---|---|
|**Full name(s)**|**Adrian Lusmore**|**Ann Lusmore**|
|**Position (e.g.**<br>**Secretary, Chair, etc)**|**Chair**|**Secretary**|
|**Date**|**19/07/2021**|**19/07/2021**|



## **Appendix One.** 

## **Khanya Constitutional Background details:** 

## **1.Structure, Governance and Management** 

**Name:** The name of the Charitable Incorporated Organisation (“the CIO”) is: KHANYA 

**National location of principal office:** The principal office of the CIO is in England. 

**Charity’s Principal Address:** 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. 

## **Description of charity:** 

The charity was initially established as a charitable company (Khanya Ltd), limited by guarantee, incorporated in April 2018. This company was wound up when Khanya was registered as a charity with the Charity Commission (UK). Date of charity constitution (last amended): 09/01/2019. 

> Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **What the charity aims to do:** 

To advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as a preparation for entry to any occupation, trade or profession or for self-employment. 

## **Who the charity helps/who benefits:** 

Underprivileged young people in the Eastern Cape and other parts of Southern Africa, taught and trained in technical skill, will gain an enhanced chance of employment because of the provision of funds and expertise. 

## **Areas of Operation- list of regions:** 

- Southern Africa 

- Throughout England and Wales 

## **Governing Documents:** 

- Memorandum of Association (defines what Company’s objectives are) and Articles of Association (how the Company operates) available for Khanya Ltd. 

- Khanya Charitable Incorporated Organisation Constitution (CIO) – Foundation. Registered 16/01/2019 as amended on 26/03/2020. 

## **Policies:** 

- Safeguarding policy 

- Privacy policy 

- Grant making criteria 

- General Data Protection Regulations (GDPR) 

> Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **Trustees:** 

## **Appointment of charity trustees:** 

It is noted there must be at least five charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is twelve. Having been nominated as first charity trustees on 20/04/2018, the actual term of office for said trustees commenced on the date of Khanya became a registered charity i.e. 09/01/2019. Apart from the first charity trustees, it is noted every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. This term commences either from date of charity registration or of nomination, whichever is the latter.  In selecting individuals for appointment as charity trustees, the Khanya charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO and to ensure the needs of this group are appropriately reflected through the diversity of the trustee body. The initial meeting of nominated first trustees was held on 30/04/2018 and as registered charity trustees on 21/01/2019. 

## **Trustee Induction and Training:** 

Charity trustees, on or before their appointment, receive a copy of the current version of the constitution and a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts. Signposting is made to the Charity Commission’s resources such as information about roles and responsibility of trustees. Visits to Southern Africa and to onsite projects is encouraged and facilitated. 

## **2. Aims & activities** 

Khanya’s aims fully reflect the purposes that the charity was set up to further. The aim and objectives are set out in the objects contained in the company’s Charitable Incorporated Organisation Constitution Memorandum of Association. 

## **Aims:** 

- to provide technical and vocational training for the young people of the Eastern Cape and other parts of Southern Africa 

- to advance the education of socially and economically disadvantaged children and young people in Grahamstown, Eastern Cape, South Africa by providing and assisting in the 

> Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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   - provision of facilities to enable them to undertake training in skills and trades education as a preparation for entry to any occupation, trade or profession or for self-employment. 

- to partner other local bodies in Southern Africa who are providing training in skills and trades education. 

## **Who the charity helps/who benefits:** 

Underprivileged young people in the Eastern Cape and other parts of Southern Africa, taught and trained in technical skill, will gain an enhanced chance of employment as a result of the provision of funds and expertise. 

## **How outcomes are achieved:** 

- provide funds and expertise to build or rent suitable buildings for teaching and training purposes in Grahamstown, Eastern Cape and other parts of Southern Africa 

- provide funds for staff, materials and running costs for the training of young people in the Eastern Cape and other parts of Southern Africa 

(NB, Outcomes, and methods of monitoring and evaluation are agreed before grants are authorised/paid). 

## **3. Communications** 

- The charity website was built and has been online since March 2019. It gives an overview of Khanya’s vision, its projects, trustees, data and safeguarding policies. There is a blog called ‘Building Blocks which has a posting approximately every month, as well as Vlogs as of 2021. 

- Newsletters and blogs. There is a mailing list of supporters who are kept informed of activities three times a year. 

- Social media posts on Facebook, Twitter, LinkedIn and Instagram (donations now possible through Facebook) 

- Targeted letters to donors/supporters 

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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## **Appendix Two** 

## **Khanya Financial Statement and Management Accounts:** 


20210412 Khanya Financial Statements 

Registered charity in England & Wales (No: 1181592). Registered address: 39 Strawberry Lane, Carshalton, Surrey SM5 2NG. Khanya Website: www.khanya.org.uk 

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**Registered Charity number: 1181592** 

## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

**TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2021** 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **CONTENTS** 

||Page|
|---|---|
|**Reference and administrative details of the charity, its trustees and advisers**|1|
|**Trustees' report**|2 - 4|
|**Statement of financial activities**|5|
|**Balance sheet**|6|
|**Notes to the financial statements**|7 - 10|





## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 January 2021** 

|**Trustees**|Adrian Lusmore         Chair|
|---|---|
||Christina Thomas       Vice Chair|
||Brendan Baxter|
||Emily Fryer|
||Robert Fryer|
||John Herriot|
||Ann Lusmore|
||Martin McGann|
||Yvonne Young  (resigned 01/04/2021)|
||Paul Houseman (resigned 17/08/2020)|
||Jeremy Anglin|
|**Charity registered**||
|**number**|1181592|
|**Registered office**|Khanya, 39 Srawberry Lane, Carshalton, SM5 2NG|
|**Bankers**|Metro Bank|
||One Southampton Row|
||London, WC1B 5HA|



Page 1 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2021** 

The Trustees present their annual report, together with the audited financial statements of the charity, for the period 16 January 2019 to 31 January 2021. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015). 

## **Objectives and Activities** 

## **a. Policies and objectives** 

The charity’s objectives are, for the public benefit, to advance the education of socially and economically disadvantaged children and young people in Southern Africa by providing and assisting in the provision of facilities to enable them to undertake training in skills and trades education as preparation for entry to any occupation, trade or profession or for self-employment. Trustees have given due consideration to the Charity Commission's published guidance on the Public Benefit requirement under the Charities Act 2011. 

## **b. Strategies for achieving objectives** 

The charity will raise funds in the UK and seek to form partnerships with organisations in Southern Africa to deliver a program of trade skills training.  The focus at present is forming partnerships and delivering pilot training projects in Grahamstown, Eastern Cape, South Africa. 

## **c. Activities for achieving objectives** 

The grant to provide a nine-month carpentry skills course in Grahamstown, Eastern Cape, South Africa, was extended due to the onset of COVID-19 to allow the 3 trainees to receive their stipend throughout the extended period of the initial lockdown in Grahamstown.  The course was finally completed late in 2020.  The final grant amounted to ZAR 202,661 (GBP 10,434) 

## **d. Main activities undertaken to further the charity's purposes for the public benefit** 

The COVID-19 pandemic, both in the UK and South Africa, had a detrimental not only upon Khanya’s ability to raise funds in the UK but its ability to organize new grant funded activities in South Africa.  A bricklaying training course, in partnership with Makana Brick, a large clay brick producer based in Grahamstown, had to be postponed.   As noted above, however, the carpentry training project was successfully completed. Furthermore, towards the end of the financial year the Board agreed two other grant funded activities.  The first was a ZAR 120,000 (circa GBP 6,000) commitment to support a sowing workshop, run in partnership with the Grahamstown project, whereby sowing skills are taught to a cohort of young people.  The second was a ZAR 10,000 (circa GBP 500) commitment to support the 6 month placement of one of the carpentry project trainees as an intern at African Musical Instruments (AMI) – a company that produces wooden musical instruments. 

## **Financial review** 

The charity had income of £5,046, made grants and grant commitments of £7,096. The year was closed with £4,967 in reserves. The Trustees were satisfied with the financial performance in the period. 

## **a. Going concern** 

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.  This continues to be true after the global COVID 19 emergency, since the Trustees will ensure expenditure commitments will not exceed income and reserves. 

## **b. Financial risk management objectives and policies** 

Potential financial risks are mitigated by the fact that the expenditure of the organisation is limited to a) the grants it makes and b) the amounts invested in advance on fundraising events (ie booking a venue).   For grants commitments, the Trustees policy will be only to enter into grant commitments that are covered by secure income. 

Page 2 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2021** 

For fundraising events, the Trustees are focused upon ensuring costs incurred are commensurate with an expected return on investment ratio of at least 2.5 to 1. 

## **c. Reserves policy** 

Trustees have considered that the Charity does not need to maintain reserves. This is because the budget of the organisation is based on annual funding, and any budgeted grants are approved only after funds for financial year are fully secured. 

## **d. Principal funding** 

COVID-19 lockdown in the UK restricted the ability of Khanya to hold fundraising events, though a virtual bingo event was held which generated over £700 in ticket sales and donations.  The Trustees are working to increase the number of regular donors to the charity. 

## **e. Material investments policy** 

Khanya does not plan any material investments in the foreseeable future. 

## **Structure, governance and management** 

## **a. Constitution** 

The charity is registered as a Charitable Incorporated Organisation (registered charity number 1181592). The charity was incorporated on 16[th] January 2019 and commenced trading on that date. 

## **b. Method of appointment or election of Trustees** 

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution. New Trustees are appointed by the existing board. Suitable candidates are identified as being possible Trustees for the Board. After diligent screening, initial contact is made by the Chairman, Adrian Lusmore. A conversation between the two parties takes place and if the candidate is found to be suitable, and in agreement, a further meeting is arranged with the director and another Board member. On completion, the Chairman writes a report to the Board highlighting the candidate’s merits before a final decision is made. 

## **c. Policies adopted for the induction and training of Trustees** 

Each new Trustee will receive an induction. The charity trustees will make available to each new charity trustee on or before his or her first appointment: 

- (a)   a copy of the current version of the constitution; and 

- (b)   a copy of the CIO's latest Trustees' Annual Report and statement of accounts. 

## **d. Organisational structure and decision making** 

Khanya does not employee anyone, so the volunteer Board to Trustees collectively ensure its limited day to day activities are carried out.  In effect, this means bookkeeping, promoting the charity via various communication channels and, perhaps the most time intensive activity, planning and delivering fundraising events. The Chair and vice chair, at their own expense, have in the past travelled to Grahamstown to build links with the local community there, although the COVID pandemic has meant this has not been possible this year.  A number of other trustees have, or intend to once travel restrictions are raised, travel to Grahamstown at their own expense to also meet the key actors on the ground.  All major decision, such as awarding grants or budgets for fundraising events, are made by the full Board. 

## **e. Risk management** 

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. To ensure that funds are properly utilised by the charity’s grantees, each grant 

Page 3 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **TRUSTEES' REPORT FOR THE PERIOD ENDED 31 January 2021** 

agreement provides for a rigorous and proportionate set of governance procedures which considers whether programmes and activities funded by charity are aligned with the charitable objectives outlined in the Charter. During all stages of execution of these grant agreements, there are a series of performance reviews which check, amongst other matters, that the funding paid to these recipients has been applied to programme outputs in line with the programme description originally approved in the grant agreement. Also, funding under the grant will be paid in tranches, with the final element withheld until satisfactory completion along with all financial documents being received. 

## **Plans for future periods** 

## **Future developments** 

Over the next year, the charity plans to continue activities in accordance with its charitable purposes, including investigating whether a brick laying and a basic electrical works training could be run in partnership with Makana Brick, a large clay brick producer based in Grahamstown.  This project has been postponed for the foreseeable future due the COVID 19 emergency. 

## **Information on fundraising practices** 

The charity raises funds from the general public but obtains consent to contact supporters and potential donors and has privacy policy in place. 

## **Employee involvement and employment of the disabled** 

The Charity does not have, and is not planning to have, any employees. 

## **Statement of Trustees’ responsibilities** 

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards). 

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgments and estimates that are reasonable and prudent; 

- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities 

This report was approved by the Trustees on XXXXXXXX 2021 and signed on their behalf by: 

**Trustee signatory here** 

Page 4 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 January 2021** 

|Note<br>**Income from:**<br>Donations<br>2a<br>Income from trading activities<br>2b<br>**Total Income**<br>**Expenditure on:**<br>Charitable activities<br>3a<br>Fundraising<br>3b<br>**Total Expenditure**<br>**Net income before other recognised gains and losses**<br>5<br>**Net movement in funds**<br>**Reconciliation of funds:**<br>Total funds brought forward<br>**Total funds carried forward**|Total Funds<br>Total Funds<br>2021<br>2020<br>£<br>£<br>4,303<br>11,765<br>743<br>7,942<br>5,046<br>19,707<br>7,096<br>10,272<br>-<br>2,419<br>7,096<br>12,691<br>2,050<br>-<br>7,016<br>2,050<br>-<br>7,016<br>7,016<br>-<br>4,966<br>7,016|
|---|---|



All income and expenditure in the period was unrestricted. 

Page 5 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **BALANCE SHEET AS AT 31 January 2021** 

|Note<br>**Current Assets**<br>Debtors<br>6<br>Cash at bank and in hand<br>**Creditors**: amounts falling due within 1 year<br>7<br>**Net current assets**<br>**Net Assets**<br>**Chariry Funds**<br>Unrestricted<br>8<br>**Total Funds**|2021<br>2020<br>£<br>£<br>690<br>303<br>8,177<br>11,223<br>8,867<br>11,526<br>3,901<br>-<br>4,510<br>-<br>4,966<br>7,016<br>4,966<br>7,016<br>4,966<br>7,016<br>4,966<br>7,016|
|---|---|



The financial statements were approved and authorised for issue by the Trustees on 17[th] September 2020 and signed on their behalf, by: 

## **Trustee signatory here** 

Page 6 



## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2020** 

## **1. Accounting Policies** 

Khanya is a Charitable Incorporated Organisation (registered number 1181592) which is incorporated and domiciled in the UK. The address of the registered office is 39 Strawberry Lane, Carshalton, SM5 2NG. 

## **1.1 Basis of preparation of financial statements** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. 

Khanya meets the definition of a public benefit entity under FRS 102. 

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 

## **1.2 Going concern** 

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The Trustees will only commit additional grants once the relevant is secured. Thus the trustees have adopted the going concern basis of accounting in preparing the financial statements. 

## **1.3 Income** 

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Donations are recorded when receivable. 

## **1.4 Expenditure** 

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. 

Direct costs are attributed directly to the charitable activity to which they relate. 

Support costs are those costs incurred in support of expenditure on the objects of the charity. 

Grants payable are charged in the period when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the period end are noted as a commitment, but not accrued as expenditure. 

## **1.5 Debtors** 

Trade and other debtors are recognised at the settlement amount after any discount offered. 

## **1.6 Cash at Bank and in hand** 

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity 

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**NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2020** 

## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **1.7 Liabilities and provisions** 

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. 

## **1.8 Financial instruments** 

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments.  Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. 

## **1.9 Fund accounting** 

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. 

|2a **Income from donations**<br>Donations<br>2b **Income from other trading activities**<br>Fundraising event|Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>4,303<br>11,765<br>Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>743<br>7,942|
|---|---|



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## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2021** 

|3a **Expenditure on charitable activities**<br>Grants payable (note 4)<br>3b **Expenditure on fundraising activities**<br>Direct costs of fundraising event<br>4<br>**Grants payable**<br>The Grahamstown project - carpentry training<br>The Grahamstown project - sowing training<br>The Grahamstown project - AMI intern placement<br>Amasango school - craft materials|Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>7,096<br>10,272<br>Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>-<br>2,419<br>Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>675<br>9,872<br>5,921<br>-<br>500<br>-<br>-<br>400<br>7,096<br>10,272|
|---|---|



## **5. Net income/(expenditure)** 

This is stated after charging: 

None of the Trustees received any remuneration for their role in the period. None of the Trustees had any expenses paid or reimbursed in the period, except for any costs directly incurred by them for fundraising events. 

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## **Khanya** 

## **(A Charitable Incorporated Organisation)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 January 2021** 

|6<br>**Debtors**<br>GiftAid receivable<br>7<br>**Creditors**: Amounts falling due within one year<br>The Grahamstown project - carpentry training<br>Amasango school - craft materials<br>The Grahamstown project - sowing training<br>The Grahamstown project - AMI intern placement|Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>690<br>303<br>Unrestricted<br>Unrestricted<br>Funds<br>Funds<br>2021<br>2020<br>-<br>4,110<br>400<br>400<br>3,000<br>-<br>500<br>-<br>3,900<br>4,510|
|---|---|



## **8. Statement of funds** 

|**Balance at 31**<br>**January 2020**<br>**£**<br>**Unrestricted funds**<br>General Funds - all funds<br>**7,016**|**Income**<br>**£**<br> <br>**5,046**|**Expenditure**<br>**£**<br> <br>**(7,096)**|<br>**Balance at**<br>**31 January**<br>**2021**<br> <br>**£**<br>**4,966**|
|---|---|---|---|



## **Khanya Chair signoff post AGM 13/07/2021:** 


## **Adrian Lusmore. Date: 19/07/2021** 

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