Bluebe
Day Centre
BLUEBELLS DAY CENTRE
REGISTERED CHARITY NO. 1181582
TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 JANUARY 2022
## **BLUEBELLS DAY CENTRE**
## **TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022**
## **INDEX**
||Page||
|---|---|---|
|Administrative Information||1|
|Trustees Annual Report||2|
|**Financial Statements**|||
|Statement of Financial Activities||4|
|Balance Sheet||5|
|Notes to the Financial Statements||6|
## **BLUEBELLS DAY CENTRE**
**TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022**
## **ADMINISTRATIVE INFORMATION**
**CHARITY REGISTERED NUMBER:** 1181582 **PRINCIPAL OFFICE:** Christ Church Centre 46 Reading Road Henley-on-Thames Oxon RG9 1AG **BANKERS:** CAF Bank **WEBSITE:** www.BluebellsDayCentre.org.uk
Page 1
## **BLUEBELLS DAY CENTRE**
## **TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022**
## **TRUSTEES REPORT**
The Trustees present their report together with the Financial Statements of the Charity for the period ended 31 January 2022. The Trustees' report and financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the trust deed, the Charities Act 2011 and Statement of Recommended Practice, "Charities SORP (FRS 102) Accounting and Reporting by Charities preparing their accounts in accordance with FRS 102" effective 1 January 2019.
## **Structure, Governance and Management**
Bluebells Day Centre is Charitable Incorporated Organisation and was registered on 15 January 2019.
The Charity Trustees during the year were:
Glen Lambert (chair) Hannah Leamy FCCA (treasurer) Rob Lazzaro (Resigned May 2022) Rev. Glyn Millington David Skinner Kim Wedderburn LLB Hons.
Rob Lazzaro resigned as a trustee following his move to the USA.
The Trustees for the time being have the right to appoint future Trustees.
Decisions are taken by the Trustees at formal meetings and in consultation with each other on an informal basis. The reference and administrative information is given on page 1.
## **Objectives and Activities**
The objects of the charity is to provide social engagement, activities, games and outings for dementia sufferers and respite for their carers.
## **Public Benefit**
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities and setting the activities and policies for the year.
## **Achievement and Performance**
Bluebells continues to run twice weekly sessions from 10.00 to 3.30 offering mental stimulation, physical activity and social interaction to those with dementia and related disabilities. Bluebells was cloased at various times during the year in accordance with government guidance due to the COVID-19 pandemic.
No difficulties have been encountered in the organisation and administration of the Charity. The Trustees continued to meet on-line during the year as a precaution against coronavirus.
The trustees wish to express their thanks to Rob Lazzro, one of the founding Trustees of Bluebells, who resigned as a Trustees follwing a move to USA. Rob's particular expertise is in management and staff matters and he has kindly offered to assist the trustees in these matters on a pro bono basis.
## **Financial Review**
The charity received £3,365 in donations in the year. Fees from guests amounted to £13,528 and we received £7,524 from the govenments through the Coronavirous job retension scheme. Our largest cost is staff wages of £23,761. Our other costs are detailed in the notes to the accounts. Administration costs were minimal as most admin work was carried out by the trustees. We are indebted to the Christ Church Centre who agreed to waive the room rent during the addiotional lockdown in early 2021. Our costs are also less than they otherwise would be due too our Independent Examiner who agreed to examine the accounts on a voluntary basis and to our volunteers who help at Bluebells sessions on a voluntary basis.
Page 2
## **BLUEBELLS DAY CENTRE**
## **TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022**
We commenced the year with funds of £26,261, however another year of COVID disruption saw our funds depleted and at the year end they had reduced to £13,490. We aim to hold reserves of £12,000, see below, and hope to increase funds to this level during the 2022-23 year.
## **Reserves**
The aim is for sufficient reserves are held to ensure the payment of staff for six months. For 2021-22 this is calculated to be £12,000 (2020-21: £15,000).
## **Risk Assessment**
The Trustees have reviewed the risks faced by the charity and have implemented systems to mitigate these risks. In particular, the Trustees consider the major risk to the charity is the safety and wellbeing of its guests. To mitigate this risk the Trustees have employed staff trained and experienced in assisting those with dementia and mobility problems. Staff attended a course on safe handling and mobility. The Trustees also receive a weekly report on the sessions from the coordinator.
## **Statement of Trustees Responsibilities**
Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Trust and its incoming resources and application of resources for the year then ended. In preparing those financial statements, the Trustees are required to:-
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Charities SORP (FRS 102);
- Make judgements and estimates that are reasonable and prudent;
- Value assets and liabilities in accordance with the Statement of Recommended Practice Accounting & Reporting by Charities and to state whether or not the accounts have been prepared in accordance with any applicable accounting standards and statements of recommended practice and to give particulars of any material departure from those standards and practices and the reasons for such departure;
- Prepare the financial statements on the going concern basis unless is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Trust, and enable them to ensure that the financial statements comply with relevant legislation. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware;
- there is no relevant audit information of which the charitable company's Independent Examiner is unaware; and
- the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the Independent Examiner is aware of that information.
Approved by the Trustees on 30 November 2022 and signed of their behalf by
…................................................................
Glen Lambert
Page 3
## **BLUEBELLS DAY CENTRE**
TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022
## **STATEMENT OF FINANCIAL ACTIVITIES and PROFIT and LOSS ACCOUNT**
|**NOTE**
**Income from:**
Donations received
2
Other income - CJRS
Sundry income
Guest fees
**Total income**
**Expenditure on:**
Charitable activities
3
Governance
4
**Total expenditure**
**Net income/(expenditure)**
**Net income/(expenditure) and**
**net movement in funds**
**Reconciliation of funds**
Funds brought forward 31 January 2021
Transfer from bursary reserve
Funds carried forward at 31 January 2022
11|**General**
**Funds**
**Restricted**
**Funds**
**TOTAL 2022**
**£**
**£**
**£**
3,365
-
3,365
7,525
-
7,525
-
-
-
13,528
-
13,528
24,418
-
24,418
35,791
-
35,791
-
-
-
35,791
-
35,791
(11,373)
-
(11,373)
(11,373)
-
(11,373)
25,193
-
25,193
(330)
-
330
-
13,490
-
13,490|
|---|---|
The notes on pages 6 to 8 form part of these financial statements
Page 4
## **BLUEBELLS DAY CENTRE**
## **TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022**
|**BALANCE SHEET**
**NOTE**
**Fixed Assets**
Tangible Fixed Assets
5
**Current Assets**
Debtors and Prepayments
6
Petty Cash
Cash at Bank
**Liabilities**
Creditors: Amounts falling due within one
year
7
**Net Current assets**
**NET ASSETS**
REPRESENTED BY:
**The Funds of the Charity**
Unrestricted Funds
8
General Fund
Designated Funds - Reserves
Designated Fund - Bursaries
8
**TOTAL CHARITY FUNDS**|**£**
**£**
1,198
705
100
14,697
15,502
3,210
12,292
13,490
(1,180)
12,000
2,670
14,670
13,490
**2022**|**£**
**£**
1,797
3,006
100
24,862
27,968
4,571
23,397
25,194
7,193
15,000
3,000
18,000
25,193
**2021**|
|---|---|---|
Approved by the Trustees on 30 November 2022 and signed on their behalf by
…................................................................
Glen Lambert
The notes on pages 6 to 8 form part of these financial statements
Page 5
BLUEBELLS DAY CENTRE
TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1 ACCOUNTING POLICIES**
## **Introduction**
Bluebells Day Centre is a registered charity (No 1181582). Its objects are as stated in the Trustees report.
## **General**
The financial statements have been prepared in accordance with the Charities Act 2011, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Statement of Recommended Practice "Accounting and Reporting Charities preparing their accounts in accordance with FRS 102" issued on 16 July 2014.
They have been prepared on a going concern basis under historical cost convention with the exception of Fixed Asset Investments which have been stated at market value.
The Charity constitutes a public benefit entity as defined by FRS 102.
## **Recognition of Income**
All income is included in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy.
## **Guest Fees**
Guest Fees are included in the accounts once a guest has ettended a session.
## **Expenditure**
Expenses are accounted for on an accrued basis.
Governance costs are those costs associated with meeting the constitutional and statutory requirements of the charitable company and include company secretarial costs, accountancy fees, independent examination fees and costs associated with Trustee meetings.
## **Funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity.
## **Fixed Assets**
Fixed assets are included in the financial statements at cost less deprteciation. Depreciation is calcualted on a straight line basis.
## **Liabilities**
Accruals are recognised when there is a present obligation at the reporting date as a result of a past event. Accruals are measured at the best estimate of their settlement amount. Fees paid in advance by guests are shown as accrued income.
|**2 DONATIONS RECEIVED**
**Corporate Donations**
Lord Phillimore's Charitable Settlement
New Capital Reserve
Other
Oxfordshire Masons
Rotary Club
**Donations from individuals**|**2022**
**2021**
**£**
**£**
2,000
-
-
8,200
-
600
130
500
250
200
2,380
9,500
946
2,339
3,326
£
11,839
£|
|---|---|
|||**2022**|**2021**|
|---|---|---|---|
|**3 **|**CHARITABLE ACTIVITIES**|**£**|**£**|
||**Cost of Providing day care**|||
6
BLUEBELLS DAY CENTRE
## TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022
## **NOTES TO THE FINANCIAL STATEMENTS**
|Staff wages
23,762
Room hire and meals
10,143
General expenses
544
Insurance
647
Bank fees
96
Depreciaion of Furniture
599
35,791
**2022**
**4 GOVERNANCE COSTS**
**£**
Accountancy fees for payroll
-
-
There were no fees charged for the Independent Examination.
**5 FIXED ASSETS**
COST
As at 1.2.2021
Assets bought in year (chairs)
As at 31.1.2022
DEPRECIATION
As at 1.2.2021
Charge for year at 20%
As at 31.1.2022
Net Book Value at 31.1.2022
Net Book Value at 31.1.2021
**2022**
**6 DEBTORS AND PREPAYMENTS**
**£**
HMRC re CJRS
-
Donation received by not banked
-
Guest fees
270
Sundry debtors
218
Prepayments - insurance
217
705
**7 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2022**
**ACCRUED EXPENSES**
**£**
Wages and NEST pension contributions
1,816
PAYE
185
Room hire and lunches
1,202
Other
7
Refunds due
-
3,210|25,879
3,755
508
550
71
599
31,362
**2021**
**£**
242
242
**£**
2,994
-
2,994
1,197
599
1,796
1,198
1,797
**2021**
**£**
1,793
1,000
-
-
213
3,006
**2021**
**£**
1,962
183
1,998
8
420
4,571|
|---|---|
7
BLUEBELLS DAY CENTRE
TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2022
## **NOTES TO THE FINANCIAL STATEMENTS**
|**8 **|**FUNDS**|**Unrestricted**|**Unrestricted**|
|---|---|---|---|
|||**General Fund**|**General Fund**|
|||**2022**|**2021**|
|||**£**|**£**|
||Fixed Assets|1,198|1,796|
||Debtors and Prepayments|705|3,006|
||Petty cash|100|100|
||Cash at bank|14,697|24,862|
||Current Liabilities - creditors|(3,210)|(4,571)|
|||13,490|25,193|
||All the above funds are unrestricted. The trustees have designated some funds||for sepecial purposes:|
||Reserve Funds|12,000|15,000|
||Bursary fund, to pay session fees for those on low income|2,670|3,000|
The reserve fund, set to cover six months of staff wages, was reduced by £3,000 and the released funds tranferred to general funds
Eleven sessions of £30 each were funded from the bursary fund.
## **8 TRUSTEES' REMUNERATION**
The Trustees received no payment during the year, nor were they reimbursed for any expenses during the year.
8