Trustees' Annual Report for the period
From
Period start date 1 January 2021
To
Period end date 31 December 2021
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1181576
Ludlow & District Beekeepers’ Association
None
Charity's principal address
| Hillfoot House | Hillfoot House |
|---|---|
| Lushcott | |
| Easthope Much Wenlock | |
| Postcode | TF13 6EE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| ROY MARCUS HOWELLS |
Chair | Membership | ||
| PAUL ANDREW LOGAN |
Treasurer | 1 January 2021 – 17 May 2021 |
Membership | |
| GILLIAN SILVERWOOD MACLEAN |
Secretary | Membership | ||
| MICHAEL JOHN SAUNDERS |
Membership | |||
| SARAH JANE DIXON |
1 January 2021 – 18 January 2021 |
Membership | ||
| CLIFFORD DENNIS BLOOMFIELD |
Treasurer from 17 May 2021 |
Membership | ||
| DR MARY JANE ROSS CARSTAIRS |
Membership | |||
| IAN GEOFFREY FAIRGRIEVE MACKAY |
1 January 2021 – 17 May 2021 |
Membership | ||
| HAMISH CRAIG BARBER |
From 17 May 2021 | Membership | ||
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17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted on 23 February 2019 Type of governing document
- (eg. trust deed, constitution)
CHARITABLE INCORPORATED ORGANISATION How the charity is constituted
- (eg. trust, association, company)
Elected from Membership Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
THE OBJECTIVES OF THE LUDLOW & DISTRICT BEEKEEPERS ASSOCIATION ARE TO ADVANCE AND PROMOTE THE CRAFT OF BEEKEEPING AND GOOD BEEKEEPING PRACTICES AND TO RAISE AWARENESS AND EDUCATE THE GENERAL PUBLIC ABOUT THE IMPORTANCE OF BEES AND BEEKEEPING TO THE ENVIRONMENT. THE ASSOCIATION PROVIDES TRAINING TO BEEKEEPERS. MEMBERS LIVE IN AND AROUND THE LUDLOW AREA.
In accordance with the guidance issued by the Charity Commission with regard to public benefit, the trustees aim to make the most of opportunities to educate and inform the public on the importance of honey bees and of the craft of beekeeping when planning the annual programme of activities of the association.
These activities include:
-
Provision of information, educational material and advice to members of the public about the importance of honey bees in the environment;
-
Provision of information and advice to anyone considering taking up the craft of beekeeping including the benefits of membership of a beekeeping association and the training needed to be a beekeeper;
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
-
Regular attendance at agricultural shows, village fetes, food festivals and other public events in the local area throughout the year to promote the craft of beekeeping and raise awareness of the importance of pollinators in the environment. This usually includes displaying at least one observation hive of live bees at each event. Products of the hive are also exhibited.
-
Beekeeper training - a beginners’ course in beekeeping is run every year.
-
Answer enquiries from members of the public made via the Associations’ web site.
-
Giving talks to groups eg WI, U3A, schools etc interested in learning about the importance of honey bees in the environment and the role of beekeepers in supporting honey bees.
-
In addition the charity maintains and provides contact details of those of its members willing to help recover swarms of honey bees reported by members of the public, free of charge.
-
The charity also has an Asian Hornet Action Team, one of a number of teams across the country who are working with the NBU and the BBKA in the national effort to monitor and prevent the establishment of this non-native invasive species.
In carrying out the above activities the Trustees of the Association believe they are achieving the charitable aims and delivering tangible benefit to the general public.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
Membership
Membership numbers 2021: 145 members
Training and education
Beginners’ course 2021 had 37 students. A programme of eight Zoom based theory sessions was held in the early months of 2021.
Two members of the Association sat and passed a total of three BBKA Module examinations during the year.
Winter talks programme via Zoom
A full programme of talks to members by beekeeping experts was arranged for the months November 2021 to April 2022.
Association Apiary Management
During the past year, we continued to improve the site including sowing a ‘wildflower meadow’ in Autumn of 2021.
Asian Hornet
The Asian Hornet Action Team continued to respond to queries and reports of potential sightings of this non-native invasive species. There were no confirmed sightings.
Shows and Events
Due to Covid restrictions only a limited number of public events were held during the year. Advice and information was given over three days at the Ludlow Food Festival Sep 2021.
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Section E Financial review
The charity does not have a policy on reserves.
Brief statement of the charity’s policy on reserves
Details of any funds materially none in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Roy Marcus Howells Position (eg Secretary, Chair, Chair etc) Date 9 June 2022
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LUDLOW & DISTRICT BEEKEEPERS' ASSOCIATION CHARITY NUMBER 1181576 RECEIPTS AND PAYMENTS ACCOUNTS 2021
RECEIPTS
| RECEIPTS | |
|---|---|
| Direct charity receipts | |
| Members subscriptions 2021 | 3,588.50 |
| Bee Disease Insurance additional premium 2021 | 431.80 |
| Donations | 1,155.48 |
| Gift Aid | 786.58 |
| Raffles | 359.70 |
| BeeCraft subscriptions (2021) | 396.50 |
| Miscellaneous | 330.73 |
| Subtotal | 7,049.29 |
| Activities receipts | |
| Honey sales | 4,781.18 |
| Training course fees (for 2021) | 1,639.00 |
| Subtotal | 6,420.18 |
| Total Receipts | 13,469.47 |
| PAYMENTS | |
| Direct charity payments | |
| BBKA Capitation fees | 2,966.00 |
| Bee Disease insurance premium | 640.50 |
| BeeCraft Subscriptions | 554.75 |
| Stationary, office | 7.92 |
| Website & IT | 86.94 |
| BIG | 303.00 |
| Insurance | 387.40 |
| Miscellaneous | 206.25 |
| Subtotal | 5,152.76 |
| Activity and asset payments | |
| Member Honey Sales | 2,955.45 |
| Association Apiary | 1,312.73 |
| AA Consumables | 871.28 |
| Hall Hire | |
| Equipment purchase | 211.00 |
| Show costs/consumables | |
| Talk fees & Travel | 230.00 |
| Training | 457.79 |
| Refreshments/social event | 179.18 |
| Subtotal | 6,217.43 |
| TOTAL PAYMENTS | 11,370.19 |
| NET RECEIPTS/PAYMENTS | 2,099.28 |
| ASSETS | |
| Bank Account | |
| Opening balance | 7,815.58 |
| Net Receipts/Payments | 2,099.28 |
| Closing Balance | 9,914.86 |
| Petty cash | |
| Opening balance | 290.00 |
| Closing Balance | 290.00 |
| Material Assets | |
| Association Apiary building including solar panel & battery off grid instillation | |
| Teaching Apiary: hives & equipment | |
| Bee improvement Apiary: hives & equipment | |
| Lab Equipment including microscopes | |
| Computer TV & projector equipment for presentations |