**Report of the Trustees and Financial Statements for the Year Ended 31 March 2021 for The Association for Pastoral Supervision and Education CIO** **Charity Number: 1181559** **The Association for Pastoral Supervision and Education CIO** **Index to the Financial Statements For the Year Ended 31 March 2021** ||**Page**| |---|---| |Report of the Trustees|1 – 4| |Report of the Reporting Accountant|5| |Receipts and Payments Account|6| ## **The Association for Pastoral Supervision and Education CIO** ## **Report of the Trustees for the Year ended 31 March 2021** The Trustees hereby present their report with the financial statements of the Charitable Incorporated Organisation for the year ended 31[st] March 2021 ## **Trust Information, Structure, Governance and Management:** **Constitution:** The Association was conceived in October 2008 and launched as an unincorporated association on 19 June 2009. The Association was granted registered charitable status as a charitable incorporated organisation on 14 January 2019 and is governed by its constitution **Registered Charity Number:** 1181559 **Trustees:** Trustees are proposed by, and generally from among, the membership of the Association. Appointment of trustees is by simple majority of the members of the Association voting in general meeting for a term of three years, one third of the board retiring by rotation each year. Trustees may be co-opted by the trustees from time to time but must stand for election at the next subsequent general meeting in order to continue in service. Trustees may stand for re-election providing they have not served three consecutive terms. The trustees during the period under review are: Sue Clements-Jewery (Chair) Rev Carolann Erskine (Resigned 22 April 2020) Dr Deanne Gardner (Appointed 23 June 2020) Rev Andre Groenewald (Secretary) Rev Professor Peter Gubi (Appointed 23 June 2020) Sue Jeppesen Rev Dave Martin (Appointed 23 June 2020) Rev Dr Brenda Mosedale (Vice-chair) Rev Bill Mullally David Preston (Retired 23 June 2020) Major David Ryder (Appointed 23 June 2020) David Sinclair FCCA (Treasurer) **Correspondent:** Mr D C Sinclair **Address:** Hare Cottage 20 Woodlands Hazelbury Bryan Sturminster Newton Dorset DT10 2DD **Independent Examiner:** Sue Wintle Independent Examiner 27 Bascott Road Bournemouth Dorset BH11 8RJ **Bankers:** Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP Page 1 ## **The Association for Pastoral Supervision and Education CIO** ## **Report of the Trustees for the Year ended 31 March 2021 Continued** ## **Governance** The Charitable Incorporated Organisation is run by the Trustees on a voluntary basis. ## **Risk Management** The Trustees are aware of their responsibility for managing risk and seek professional advice and, where appropriate, put insurance cover in place. ## **Reserves** The charity does not maintain reserves. ## **Oversight** The Trustees meet roughly quarterly, to consider strategy and keep up to date through statistics and accounts. Subgroups meet on an ad hoc basis, overseeing the following areas, comprising: Accreditation: Val Allen, Sue Clements-Jewery (Chair), Lynette Harborne, Brenda Mosedale Conference: Sally-Anne Bubbers, Sue Clements-Jewery David Ryder (Chair), Gerrie Douglas Scott Finance and Governance: Andre Groenewald, Brenda Mosedale (Chair), David Sinclair Membership (including Regional and International Groups): Dave Martin (Chair), Bill Mullally, Sue Clements-Jewery Training, Research and Publication: Sally-Anne Bubbers, Deanne Gardner, Peter Gubi (Chair), Lynette Harborne, Ruth Layzell, Bill Mullally ## **Objectives and Activities** The object and principal activity of the Charitable Incorporated Organisation is for the public benefit the advancement of education and the preservation and protection of good mental health by: - Providing a system of accreditation for pastoral supervisors and educators in pastoral supervision; - Supporting initiatives in the training of pastoral supervisors; - Fostering groups for the support, accountability and continuing development of pastoral supervisors; - Encouraging conversation amongst the various traditions and contexts of pastoral supervision and pastoral supervision education Page 2 ## **The Association for Pastoral Supervision and Education CIO** ## **Report of the Trustees for the Year ended 31 March 2021 Continued** ## **Achievements and performance** Membership increased to 213 members. Our 11th conference with a theme of 'Group Work Within Pastoral Supervision moved online. Our speakers were Mogs Bazeley, Hilary Ison and Ruth Layzell which was attended by 63 delegates. Recordings of the conference were available for those who could not attend. The Association continues to accredit members who demonstrate an understanding of and commitment to high standards of practice. During the year we accredited seven further members, 4 at senior level and nine reaccredited bringing, the total accredited membership to 48, 30 of whom are at Senior level and 7 at educator level. The Association continues to keep members informed through its website which was revamped during the year and its online journal ‘Apsical’ which is circulated roughly quarterly. Networking and training opportunities are offered locally through regional groups meeting 3-4 times a year in Scotland, East Anglia and the North-East, North West, Midlands, South-East, South-West regions. A Special Interest Group exploring links between Pastoral Supervision and Spiritual Direction, has been convened by Tim Treanor and Julie Burnett-Kirk. ## **Financial Review** The financial statements have been subjected to an Independent Examination as they are exempt from the audit requirements of Section 144(2) Charities Act 2011. In the year under review the charity received subscriptions from members of £6,647 (2020: £6,965), accreditation fees of £1,350 (2020: £1,260) with corresponding costs of £610 (2020: £140) and cash inflows from conference fees of £3,145 (2020: £10,920 of which £8,900 was refunded to delegates as the planned residential conference had to be remodelled and held online due to the Covid Pandemic Lockdown) and corresponding cash out flows of £9,500 (including the aforementioned refund of £8,900) (2020: £15,987). The charity also received donations of £905 (2020: £250) including gift aid related income tax recoverable. There was no income from courses bridging from clinical into pastoral supervision in 2021. Income of £360 in 2020 with corresponding costs of £495 relates to a course held in 2019. We aim to cover conference costs on a year-by-year basis. Of the income of £10,045 received in respect of the planned 2020 residential conference £8,900 was refunded to delegates as the conference had to be remodelled and held online due to the Covid Pandemic Lockdown. There were no associated costs as the venue permitted the charity to carry forward the deposit of £1,064 against the cost of future meetings and events. Fees of £2,795 were received in respect of the 2020 remote conference, against corresponding costs of £600, resulting in a surplus of £2,195. ## **Public Benefit** We confirm that the trustees have paid due regard to the Charities Commission guidance on public benefit in planning the activities the charity should undertake. Page 3 ## **The Association for Pastoral Supervision and Education CIO** ## **Report of the Trustees for the Year ended 31 March 2021 Continued** ## **Trustees’ responsibilities in relation to financial statements** The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations. The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees should follow best practice and: - select suitable accounting policies and then apply them consistently; - make judgments and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed: and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the applicable law, regulations and the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Independent Examiner** Sue Wintle, Independent Examiner, has expressed her willingness to continue as “Independent Examiner” of the charitable incorporated organisation. ## **Approved by the trustees and signed on their behalf by:** Rev Andre Groenewald - Secretary Dated: 13 April 2021 Page 4 The A550¢illtiott for Pa*tor#l Supervi¥lott Edu¢#tioth CIO IndcpEndent F.x¥mincr's Re￿rt tu thc Trusteos nf The A550¢iation for P¥tor#l %upcrvi$iort #ttd Education CIO l F¢POrt un Ihc dL¢VLinls ur'rhe AssiKidiioi) for Pasiural SutKrvision and I".duLaiion cio for the periud ¢n￿L￿ 31 Mar¢li 2021. wliich are sei uJi oil pabyes six aiid ¥eveft. Respective Responsibilitie5 orTr￿t￿5 4Dd V*xgrniRer Th¢ chaTiIy s trusi￿S are Tesponsible lor the preparation of ihe accounts.'I'he cliariiy's Iru%lLLS coitsidLr Iliai lin audii 15 rKii rL'quircd lor111ss yL'ar (Liiider SLLlion 144 1-1 ol'ih¢ C'.h41riliL% Act 2011 Itli¥ Aclll. atKI ili(Il lili I￿￿¢￿ndent ¢xamiiiJtii?D 14 i1￿￿¢d. It is my ￿$pOlI51bilIlY to.. Ixaiiiinc th¢ accounts lunders¢cliun 145 of thL Act): lo fullow Ihe Pr￿L￿d￿re$ l-iid d()wn in lh¢ (5Ln¥ral Dir¢¢iiiinE giiv¢n by Ihc Charity Lomini.4SlOllL'rs (under %cclion 145151 Ibl ol-thc Act).. 2nd tv %talL wlL'iher th￿1]G￿l￿r mallcTS hav¥ my a(tLiièipii. My ¢.¥amiiiuliun LJrriLJd vul in aLLordaii¢L' willi ili¥ (i￿ly￿1 DirLfliOllS giv¥ii by IliL Charily Cptniiiission¢TS. An cxatninaiion Iliclud￿ a ￿vI¢W ol'ilie aCLoiiniing* recor(Is kept by Ihe Lliarily and & il)tnparison cil-l1iL ilLCI)unt% prLS¢litLxl iviih 11105L fcLords. li alsi) iii¢lude% c()n%idLYthion ofdnv uiiusual ilLlli% ordi%cl(i%iir¥s in IliL athoiiiii.4. 4lnd sL*.kin xplanaiioJ)s Irom yi)11 a% 1ft151L￿ LcinLLrninbr dny SULII lliiil1e￿. Th¥ rK(iLidurL'.% iiiidLrtakLn do n()t providL 1211 IIIL cvidLYKe ihai w()Iild iK' rLNiiired in 1L * audil and. Li)n%equeiitly I do In u)iiiiLiiion wilh iiiy Lxamiimiion. no InaltLr I￿S c(Kn¢ tu my QIlL￿1lOn'. Wliich g￿lyL5 ML. fL'a%ondbl¢ Cal￿¢ to bclievL ihat. in ony maierial r¢s￿*t thc rcquÉr¢rn¢Dts.' d. to kLLP PTOtL'r aL¥oiiiiiingTr ri￿￿rdb iii ￿[dance willi %Lftt(In 130 Of ih¢ Aa; and to prep3TC accounts i¥hich accord willi the JcLouiitlllgT rccords and to comply iviih the acLi>iinling reqiiirenieiil.4 (if Il C'11￿￿ritil￿ ALI ?01 Illt￿ t1￿ rL'gultilioiis madL IhLre uiidLr liilV¢ noi k'Ln mL4- OT proper urtdctstsRdiiibT ol'the accounts to bL' rL'acliLd. %uc Wintle IndLpLiidcni Examiner ?7 BasLolI Rood BournLniciuili Dated.. Z% - [- Loal DoThL'I LIII I18RJ for P•stiw*l sUptrvW￿ #ttd EIuuiiO•CIO Rt¢pipts P*ythtlltsAttOUDt rtbe Y¢AY¢ided JI 2021 31.3.2 Ithbe￿1psvbXTht￿Io 201￿20 20?￿21 2021-22 3.5 6.ffi2 L5 6,647 A￿re411￿1(￿) ftts 1.350 Rtsidcmi&1 Conf¢rtncc feo%2019 Resikntial lO￿[¢[C￿cEreeS 2020 RcmoleL￿ft￿[￿e fees2021 1225 9th5 350 3.145 10,92L) lkn¢iOn3.GenLY91 Gift Aitsd 245 250 905 Tra￿1￿¥ fets (20191 SuThJries IIiN17 19.756 EIpelldltwre ec￿fer￿e¢c0￿ts 2019 2020 6 Id￿17￿Confer£r￿ ltt RfuTMls2Q2012019) 15.987 610 25 Admin￿17￿)￿ Websitcmwntengn R(h)m hi Prin¢irt8costs TrAininscosts{2019) Sundnes 228 122ts 144 495 Proftt5l￿d fefsand wbscriptions Subscriptio Profe￿￿)￿81 fres IndepLthtÈYSmlW5 fe 3$ 35 Excu&Ytkfi¢it)ofkneipLso*erPaymenL$ foryrar baknx bll.at 1.420 Bknk ba￿￿e¢l[ at 31.3.21 {t)EcrowyIrtctp￿ in bthtKe 26.753 27.625 TheseA¢¢ountsMwe¥pabvEd bythe B￿d ofTrus*|| |**Prepayments to Woodbrooke in respect of Room Hire**||| |15.2.19 Deposit for 2019 residential conference|1,064|| |16.3.20 Deposit for Apr 2020 Trustees meeting|99|| ||1,163|| |**Total Owed to APSE**|1,677|| |**Creditors and Accruals**||| |Membership subscriptions received in advance and held on account|540|3,375| |Conference fees received in advance and held on account|155|9,695| |Administration for March 2021 (2020)|210|180| |Professional fees||| |Independent Examiner's Fee|250|250| |**Total Owed by APSE**|1,155|13,500| Page 7