Minutes of the St Martin’s Brasted Heritage Trust Annual General Meeting held on Wednesday 19[th] April 2023 in the St Martin’s Room
Present
Terry Hope Karen Sylvester
Roger Rogowski
Apologies
Stuart Heath Sarah Penfold Micaela West
Karina Jackson Chrissie Rogowska
2022/23 Financial Report
The report, in the form of a record of all incomings and outgoings during the financial year ending on 15[th] January 2023, and a profit and loss statement, was presented by RR.
Appointment of auditor
It was agreed that David Nunn would be asked to continue in this post. ACTION: RR
Election of officers
Roger Rogowski was elected as Chair and also agreed to retain the roles of secretary and treasurer on a temporary basis.
Motions put to the AGM
After discussion, it was agreed unanimously that, as revenue was still negligible, no donation would be made to the Brasted PCC at this time.
After discussion about our ongoing overheads, it was agreed that the fees for maintaining our software licence for our website together with the domain fees were difficult to justify in terms of the perceived benefits of maintaining a website, especially taking into account that our total turnover is likely to remain relatively low. The lack of volunteer time to refresh the website content on a regular basis was another factor. It was therefore agreed unanimously that the website would be discontinued.
Any other business
There was no other business.
St Martin's Brasted Heritage Trust profit and loss statement for the YE January 2023
| Income | Amount in | Notes | Amount in | Notes | |
|---|---|---|---|---|---|
| FY2022/23 | FY2021/22 | ||||
| Donations | £155.00 | 1 | £0.00 | ||
| Grants | £0.00 | £0.00 | |||
| Income from events and activities | £348.72 | £16.00 | |||
| Membership fees | £0.00 | £0.00 | |||
| Interest | £0.09 | £0.00 | |||
| Gift Aid | £0.00 | £0.00 | |||
| Total income: | £503.81 | £16.00 | |||
| Expenditure | |||||
| Start up costs | £0.00 | £0.00 | |||
| Expenditure to support events and activities | £214.00 | £0.00 | |||
| Recurring website costs | £316.78 | 2 | £0.00 | ||
| Bank account fees | £84.00 | £96.00 | |||
| Donations to St Martin's Church | £0.00 | £0.00 | |||
| Total expenditure: | £614.78 | £96.00 | |||
| Surplus for the year | -£110.97 | -£80.00 | |||
| Opening balance at 15 January 2022 | £493.03 | ||||
| Closing balance at 15 January 2023 | £472.92 |
Notes
1 - includes £150 00 closing balance from Pam Day ringfenced for Martinmas Supper 2023
- 2 - two years' annual subscription to Squarespace for website platform and domain renewal