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2025-12-31-accounts

Crown Wharf Theatre

Reports & Accounts Financial Year Ending 31/12/2025

Created using ExpensePlus

Page 1

Contents

Legal & Administrative Information
....................................................................................		 3
Trustees' Annual Report
.....................................................................................................		 4
Independent Examiner's Report
.........................................................................................		 6
Statement of Financial Activities
........................................................................................		 7
Statement of Financial Position
..........................................................................................		 8
Statement of Cash Flows
....................................................................................................		 9
Notes to the Accounts
10
......................................................................................................

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Legal & Administrative Information

Charity Name: Crown Wharf Theatre Charity Number: 1181516 Charity Address: Crown Wharf Theatre 1A Crown Street Stone Staffordshire ST15 8QN Trustees Robert Kenney (2025 financial year): Leo Capernaros Jill Hood Craig John Chesters Harriet Capernaros Mark Doran Key Management Robert Kenney Personnel: Leo Capernaros Craig Chesters Harriet Capernaros Mark Doran Name & Address of Mark Doran Primary Banker: 26 Granville Terrace Stone ST15 8DF Independent William Leslie Trigg Examiner: 1 Tullis Close Stafford ST16 1AX

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Trustees' Report

Objects of the charity

To promote the arts for the public benefit in particular but not exclusively by:

  1. Providing an accessible and affordable performance venue, for the residents of Staffordshire and its surrounding counties.

  2. Advancing the education of the performing arts, theatre, music, dance and cinema to further the development of public appreciation.

Summary of the charity's main activities and achievements

To further the above objects and vision, the charity's main activities and achievements were as follows:

Our purpose is to provide an affordable and accessible venue for the whole community, enhancing local access to arts and culture and inspiring community participation across a range of performing arts and activities. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Sufficient funding was secured that enabled us to open our doors to the community in November 2024. We opened with an in-house production of “Shakespeare in Love” which was a true celebration of theatre and how it can enrich the lives of everyone around it. Open auditions ensured inclusivity with zero membership fees. Affordable ticket prices ensured accessibility to a wide sector of the community. The show was a sell out and vital funds were raised to boost our operating cashflow. Prior to opening the community joined together to not only finish the build side of the project but were recruited and trained to form our 70 strong Front of House volunteer team. Without our wonderful volunteers this venue wouldn’t exist and is truly a place built by and ran by the community that it serves. Local community groups hired the venue for the first time with great success and benefitted from our cheaper community hire rate, with all rebooking for the following year. Thoughout 2025 we have continued to attract more users/hirers of the theatre. With a substantial increase coming from local schools, that both use the theatre to produce their shows and to also be part of the audience. The theatre is now used by local choral societies for performances of new works. There has also been new writer performances. We confirm that the trustees have had regard to the Charity Commission’s guidance on public benefit.

In planning the activities, the trustees have applied the guidance on public benefit issued by the Charity Commission.

Volunteers

We now Have nearly 110 volunteers that help with the various role required to run the theatre

Structure, Governance and Management

Charity trustees meet on a monthly basis and have overall oversight of all volunteer and theatre activity. They meet to ensure all policies and procedures are being adhered to, that charitable objectives are being met and to ensure financial sustainability. The Crown Wharf Theatre Management team are formed from a group of volunteers (including trustees) and are responsible for the day-to-day operations of the theatre including Front of House, Marketing, Operations, Technical and Programming.

Financial Review

During the year, income decreased by £39,672, from £133,641 to £93,969 (due to preious year income incuded grant funding), while expenditure increased by £10,558, from £80,519 to £91,077 (expenditure increase becasue of asset depreciation being taken into account). As a result, the surplus for the year decreased by £50,230, from £53,122 to £2,892. The charity’s net assets increased by £2,892, from £803,336 to £806,228

Investments

N/A

N/A

Key Risks & Uncertainties

The charity is exposed to various risks, including operational, financial and reputational risks. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.

Reserves Policy

The charity aims to hold a minimum of £10,000 (which is approximately 6 months of expenditure) as unrestricted cash, so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £10,000.

Responsibilities of Trustees under charity law

The trustees are responsible for preparing the trustees' annual report and the financial statements in accordance with applicable law

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and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing these financial statements, the trustees are required to:

  1. select suitable accounting policies and apply them consistently;

  2. observe the methods and principles in the Charities SORP;

  3. make judgements and estimates that are reasonable and prudent;

  4. state whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

  5. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signature

This report was approved by the trustees, and is signed on their behalf by:

----- Start of picture text -----
Name
Robert Kenney
Signature
Type text here
Date
28/0982026
----- End of picture text -----

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Independent Examiner5 Report I report to the trustee5 on my exarnination of the acc(KJnts of Crowft WTharfTheatre14the charity'l forthe year￿)ded 31n2n025. Responslbilities Basis of Report As the trvstees of the charity you are resp)r￿ble the weparatson of the accowts in accordance with the requirernerts of the Chanties Act 20111'the 2011 ACVI. I report in respect of my Èxamination of the chanty'5 a<cwThts caryied undersectN)n 145 of 2011 Att and in carryin out n7y examirTrathon I have followed all the applKafJle DirecDor6 given bytt Chaiity Cornmission undersection 1451511bl of the 2811 ACL Independent Examiners QualffjcatTen I confirm that l am qualffied to ur￿ertake tt examination l am a mwnter of the Chartered Inststsjte of Public Finance and Accounrancy. which 15 one of the1Isted bc4Jk Independent EKamlrrfs Statemert I have completed m e¥aminabon. I Confi￿ that no rnaterial Maile￿ ha¥e crmne to my attentitin in conTrELtion with the examlnation giving rne cause to ieve that in any material ￿$￿t.. l. accountiry record5 were rKst kept in accordance with sectw)n 130 of the 2011 A¢ or 2. the accounts do not accord with the xcounting records. I have no concerns and have come across no other rnatte￿ in connection wtih the examinabon to whKh attention 5hwld be drawn In order to enable a proper urtlerstanding of the accwnts to te reached. Independent Examlnefs Detsils Name.. William L￿le Trigg Addre55.' l Tullis aose Stafford sn6 IAX Name Signature Date d14L Zoz

Statement of Financial Activities

Unrestricted Restricted Total Prior Year
Incoming Resourc es
Donations & Legacies 1,943 0 1,943 71,432
Charitable Activities 76,681 0 76,681 49,165
Investments 116 0 116 144
Trading Activities 4,352 0 4,352 2,900
Other 314 10,563 10,877 10,000
Total incoming resources 83,406 10,563 93,969 133,641
Resources Used
Charitable Activities 84,050 0 84,050 76,037
Raising Funds 2,484 4,543 7,027 0
Governance Costs 0 0 0 4,482
Support 0 0 0 0
Other 0 0 0 0
Total resources used 86,534 4,543 91,077 80,519
Net Incoming / Outgoing Resources (before transfers) -3,128 6,020 2,892 53,122
Fund Transfers In 28,530 0 28,530 0
Fund Transfers Out 10,000 18,530 28,530 0
Net Incoming / Outgoing Resources (before gains/losses) 15,402 -12,509 2,892 53,122
Investment Gains (or Losses) 0 0 0 0
Net Incoming / Outgoing Resources (before Asset Revaluation) 15,402 -12,509 2,892 53,122
Asset Revaluation 0 0 0 0
Net Movement of Funds 15,402 -12,509 2,892 53,122
Total Funds Brought Forward 784,806 18,530 803,336 750,213
Total Funds Carried Forward 800,208 6,020 806,228 803,335
Represented By
General (Unrestricted) 790,208 0 790,208 784,806
SPF (Restricted) 0 0 0 9,644
HS2 (Restricted) 0 0 0 8,885
HIRER TICKET MONIES (Restricted) 0 6,020 6,020 0
Designated Reserves (Unrestricted) 10,000 0 10,000 0

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Statement of Financial Position

Unrestricted Restricted Total Prior Year
Current Assets
Cash 62,333 6,020 68,354 40,041
Accounts Receivable 483 0 483 0
Prepayments 0 0 0 0
Total Current Assets 62,816 6,020 68,837 40,041
No n-Current Assets
Fixed Assets 766,505 0 766,505 792,312
Investments 0 0 0 0
Total Non-Current Assets 766,505 0 766,505 792,312
Cu rrent Liabilities
Accounts Payable 97 0 97 0
Deferred Income 0 0 0 0
Total Current Liabilities 97 0 97 0
Non- Current Liabilities
Long Term Loan / Mortgage 29,017.40 0.00 29,017.40 29,017
Total Non-Current Liabilities 29,017 0 29,017 29,017
Net Current Assets 62,720 6,020 68,740 40,041
Total Net Assets (Assets Minus Liabilities) 800,208 6,020 806,228 803,336
Represented By
General (Unrestricted) 790,208 790,208 784,806
SPF (Restricted) 0 0 9,644
HS2 (Restricted) 0 0 8,885
HIRER TICKET MONIES (Restricted) 6,020 6,020 0
Designated Reserves (Unrestricted) 10,000 10,000 0

Signature

These accounts have been approved by the trustees, and are signed on their behalf by:

Name Signature Date

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Statement of Cash Flows

Total Prior Year
Cash Flow from Operating Activities
Net Surplus (defcit) 2,892 0
Adjustments For:
Fixed Asset Depreciation 39,871 0
_Less_Investment Gains 0 0
Accounts Receivable Decrease -483 0
Prepayments Decrease 0 0
Accounts Payable Increase 97 0
Deferred Income Increase 0 0
_Less_Interest Received -116 0
_Less_Sale of Assets 0 0
_Less_Asset Revaluation 0 0
Loan Interest Paid 0 0
NET Cash Flow from Operating Activities 42,261 0
Cash Flow from Investing Activities
Interest Received 116 0
Sales of Assets 0 0
_Less_Purchase of Assets -14,064 0
Return of Investments 0 0
_Less_Money Invested 0 0
NET Cash Flow from Investing Activities -13,948 0
Cash Flow from Financing Activities
Loans Received 0 0
_Less_Loan Repayments 0 0
_Less_Loan Interest Paid 0 0
NET Cash Flow from Financing Activities 0 0
Increase (decrease) in Cash 28,313 0
Cash at start of period 40,041 0
Cash at end of period 68,354 0
Represented By:
General (Unrestricted) 52,333 0
SPF (Restricted) 0 0
HS2 (Restricted) 0 0
HIRER TICKET MONIES (Restricted) 6,020 0
Designated Reserves (Unrestricted) 10,000 0
TOTAL Represented By 68,354 0

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Notes - Accounting Policies

Basis of Preparation

These financial statements have been prepared in accordance with the "Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ("the Charities SORP"), with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ("FRS 102") and with the Charities Act 2011. The charity meets the definition of a public benefit entity as set out in FRS 102.

The principles adopted in the preparation of the financial statements are set out in the accounting policies below.

Going Concern

The Trustees consider The Crown Wharf Theatre a going concern at the date for approving the accounts. There are no material uncertainties that the charity can continue as a going concern for the next year.

Fund Accounting

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have set aside resources for a specific purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or the term of specific appeal.

Incoming Resources

All incoming resources are recognised once the charity has entitlement to the resources, it is probable that the resources will be received, and the monetary value of incoming resources can be measured with sufficient reliability.

Donated services and facilities are included at the value to the charity where this can be quantified.

Investment Income is included in the accounts when receivable

Resources Expended

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognied where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Governance Costs

Governance costs include costs associated with the independent examination of the financial statements, compliance with constitutional and statutory requirements and any other expenditure incurred on the strategic management of the charity. Governance costs are shown within ‘Analysis of Expenditure’ note.

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Tangible Fixed Assets

Assets over the value of £5 are capitalised. Depreciation is provided on tangible fixed assets at rates calculated to write off the cost of an asset, less its estimated residual value, over the expected useful economic life of that asset, as follows:

Freehold property - Not depreciated

Musical and Technical Equipment - 15-30 years on straight line basis Office and computer equipment - 5 years on straight line basis

Furniture, fixtures and fittings - 15-30 years on straight line basis

[In view of the maintenance programme in place which aims to keep the building in good condition, the trustees consider that any depreciation of freehold property would be immaterial and accordingly no provision has been made. The carrying amount of the freehold property is reviewed annually for impairment by the trustees.]

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Pensions

The charity does not have any employees.

Operating Leases

Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease.

Taxation

The charity is exempt from tax on its charitable activities.

Judgements and Key Sources of Estimation

The trustees do not consider that there are any material sources of estimation or uncertainty at the balance sheet date that could result in a material adjustment to the carrying values of assets and liabilities in the next reporting period.

In preparing financial statements certain judgements, estimates and assumptions have to be made that affect the amounts recognised in the financial statements. The trustees consider the following to be significant:

The annual depreciation charge for property, plant and equipment is sensitive to changes in the estimates for useful economic life and residual value. These estimates are reassessed annually and, when necessary, adjusted to reflect current circumstances.

The constructive obligation for grants payable is based on an assessment of the likely duration of the supported activity. This estimate is re-assessed annually and the obligation is adjusted to reflect current expectations.

Concessionary Loans

The charity initially recognises and measures concessionary loans at the amount received or receivable. The carrying amount is adjusted in subsequent years to reflect repayments and any accrued interest.

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Notes - Analysis of Income & Expenditure

Analysis of Income

Current Year

Unrestricted Restricted Total
Incoming Resources
Donations & Legacies
Donations 1,227 0 1,227
Gift Aid 716 0 716
Grants 0 0 0
Charitable Activities
Cinema Income 0 0 0
Comedy Nights Income 0 0 0
Event Income 41,370 0 41,370
Hire of facilities 35,312 0 35,312
Hirer Ticket sales 0 0 0
Ticket sales 0 0 0
Investments
Bank Interest 116 0 116
Trading Activities
Confectionery sales 0 0 0
Rental Income 0 0 0
Sales 4,352 0 4,352
Other
Other Income 314 10,563 10,877
Total incoming resources 83,406 10,563 93,969

Prior Year

Unrestricted Restricted Total
Incoming Resources
Donations & Legacies
Donations 6,228 0 6,228
Gift Aid 0 0 0
Grants 0 65,204 65,204
Charitable Activities
Cinema Income 0 0 0
Comedy Nights Income 50 0 50
Event Income 44,125 0 44,125
Hire of facilities 4,990 0 4,990
Hirer Ticket sales 0 0 0
Ticket sales 0 0 0
Investments
Bank Interest 144 0 144
Trading Activities
Confectionery sales 2,649 0 2,649
Rental Income 0 0 0
Sales 251 0 251
Other
Other Income 10,000 0 10,000
Total incoming resources 68,437 65,204 133,641

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Analysis of Expenditure

Current Year

Unrestricted Restricted Total
Resources Used
Charitable Activities
Activities 2,939 0 2,939
Admin 5,789 0 5,789
Bank Charges 126 0 126
Depreciation 39,419 0 39,419
Event Costs 23,456 0 23,456
Gifts Given 0 0 0
Marketing 963 0 963
Other Expenditure 707 0 707
Premises 10,401 0 10,401
Staf Costs 249 0 249
Support Costs 0 0 0
Raising Funds
Confectionery costs 2,484 0 2,484
Hirer ticket sales 0 0 0
Hirer Ticketing fees 0 4,543 4,543
Governance Costs
Governance Costs 0 0 0
Total resources used 86,534 4,543 91,077

Prior Year

Unrestricted Restricted Total
Resources Used
Charitable Activities
Activities 7,324 0 7,324
Admin 0 0 0
Bank Charges 0 0 0
Depreciation 35,726 0 35,726
Event Costs 22,987 0 22,987
Gifts Given 0 0 0
Marketing 0 0 0
Other Expenditure 10,000 0 10,000
Premises 0 0 0
Staf Costs 0 0 0
Support Costs 0 0 0
Raising Funds
Confectionery costs 0 0 0
Hirer ticket sales 0 0 0
Hirer Ticketing fees 0 0 0
Governance Costs
Governance Costs 4,482 0 4,482
Total resources used 80,519 0 80,519

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Notes - Analysis of Net Assets Between Funds

Current Year

Unrestricted Restricted Total
Current Assets 62,816 6,020 68,837
Non-Current Assets 766,505 0 766,505
Current Liabilities 97 0 97
Non-Current Liabilities 29,017 0 29,017
Total Net Assets (Assets Minus Liabilities) 800,208 6,020 806,228

Prior Year

Unrestricted Restricted Total
Current Assets 21,511 18,530 40,041
Non-Current Assets 792,312 0 792,312
Current Liabilities 0 0 0
Non-Current Liabilities 29,017 0 29,017
Total Net Assets (Assets Minus Liabilities) 784,806 18,530 803,336

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Notes - Other

Volunteers

The charity benefits greatly from the voluntary contributions of time.Over 4000 hours have been given by volunteers

Independent Examination Fees

Fees payable to the independent examiner for independent examination were: [amount] (fee payable in the prior year: £0.00).

The total staff costs and employee benefits for the reporting period are analysed as follows: Gross wages and salaries: £0.00, Employers NI costs £0.00, Employers Pension costs £0.00 (prior year Gross wages and salaries: £0.00, Employers NI costs £0.00, Employers Pension costs £0.00) The average number of employees during the year was 0 (the average number of employees during the prior year was 0) No employees received employee benefits of more than £60,000 during the year or prior year.

Key Management Personnel

The charity considers its key management personnel to bethe Trustees. The total employee benefits received by the key management personnel (including employer national insurance and pension contributions) was £0.00 (total employee benefits for the prior year were: £0.00).

Trustee Remuneration

During the year 0 trustees received remuneration. The remuneration paid during the year was for the employees' role within the charity and not for their role as a trustee.

The total remuneration paid during the year is as follows:N/A [ (amounts from the prior year were: N/A)

Trustee Expenses

During the year the 2 of trustees incurred out-of-pocket expenses totalling £1790.71. (prior year 2 trustees incurred out-of-pocket expenses totalling £8572.47) All expenses were incurred for the day-to-day running of the charity's activities including Build expenses & Set Build expenses.

Trustee Donations

During the year the total aggregated donations made to the charity by the trustees was £0.00 There were no conditions attached to the donations. (total aggregate donations from prior year were £0.00)

Tangible Fixed Assets

Cinema equipment Computer & Ofce
Equipment		 Fixtures & Fittings Music & Technical
Equipment		 Total
Cost
Prior to 1st January 2025 0 14,551 609,172 232,031 855,754
Additions in fnancial year 364 589 9,694 3,416 14,064
Total as at 31st December 2025 364 15,141 618,867 235,447 869,819
Depreciation
Prior to 1st January 2025 0 2,073 45,387 15,983 63,442
Additions in fnancial year 68 2,724 25,863 11,216 39,871
Total as at 31st December 2025 68 4,797 71,250 27,198 103,313
Net Book Value
As at 31st December 2025 296 10,344 547,616 208,249 766,505
As at 31st December 2024 0 12,479 563,785 216,048 792,312

Debtors

Accounts Receivable

Description Amount
Gift Aid 0
Trade Debtors 483
Total 483

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Prepayments

Description Amount
Prepayments 0
Total 0

Creditors

Accounts Payable

Description Amount
Accruals 0
Finance Lease Liabilities 0
Tax & Social Security 0
Trade Creditors 97
Total 97

Deferred Income

Description Amount
Deferred Income 0
Total 0
Description Amount
Deferred Income 0
Total 0

Loans

As at 31st December 2025 As at 31st December 2024
JOULES (General) 29,017 29,017
Total 29,017 29,017

Analysis of Charitable Funds

Current Year

Fund Name Opening Balance Income Expenditure Fund Transfers Closing Balance
Unrestricted
General (Unrestricted) 784,806 83,406 86,534 +8,530 790,208
Designated Reserves
(Unrestricted)		 0 0 0 +10,000 10,000
TOTAL 784,806 83,406 86,534 +18,530 800,208
Unrestricted Total 784,806 83,406 86,534 +18,530 800,208
Restricted
SPF (Restricted) 9,644 0 0 -9,644 0
HS2 (Restricted) 8,885 0 0 -8,885 0
HIRER TICKET MONIES (Restricted) 0 10,563 4,543 0 6,020
TOTAL 18,530 10,563 4,543 -18,530 6,020
Restricted Total 18,530 10,563 4,543 -18,530 6,020
TOTAL 803,336 93,969 91,077 0 806,228

Prior Year

Fund Name Opening Balance Income Expenditure Fund Transfers Closing Balance
Unrestricted
General (Unrestricted) 727,654 68,437 80,518 +69,233 784,806
Designated Reserves
(Unrestricted)		 0 0 0 0 0
TOTAL 727,654 68,437 80,518 +69,233 784,806
Unrestricted Total 727,654 68,437 80,518 +69,233 784,806
Restricted
SPF (Restricted) 14,393 63,319 0 -68,068 9,644
HS2 (Restricted) 8,165 1,885 0 -1,165 8,885
HIRER TICKET MONIES (Restricted) 0 0 0 0 0
TOTAL 22,558 65,204 0 -69,233 18,530
Restricted Total 22,558 65,204 0 -69,233 18,530
TOTAL 750,212 133,641 80,518 0 803,336

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Fund Transfers

Description From To Amount
reserves General Designated Reserves 10,000
reconcilliation for fxed assets HS2 General 971
Transfer of residual balance HS2 General 7,914
reconcilliation for fxed assets SPF General 6,371
Transfer of residual balance SPF General 3,273

Fund Descriptions

Fund Name Description
General (Unrestricted) day to day running
SPF (Restricted) Shared Prosperity funding grant
HS2 (Restricted) HS2 grant
HIRER TICKET MONIES (Restricted) Hirers show tickets
Designated Reserves (Unrestricted) for 3-6 months working capital

Transactions to Related Parties [ Required data field missing ]

Prior Period Adjustment There were no prior year adjustments.

Pensions

N/A

Other (Optional) N/A

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