2022-03-31-accounts - Emsworth Community Association

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Emsworth Community Association

ANNUAL REPORT OF THE COUNCIL OF MANAGEMENT

for the period 1[st] April 2021 to 31[st] March 2022

Charity Name: Emsworth Community Association Registered Charity Number: 1181509 Charity’s Principal Address: North Street, Emsworth Hants PO10 7DD

1. Trustees Running the Charity:

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Trustee Name Office Dates Acted Body Entitled to Appoint
Bryan Oldaker Chairman Whole year AGM
James Basset Treasurer Whole year AGM
Jan Butler Secretary Whole year AGM
Ian Carroll Member Whole year AGM
Joan Horton Member Whole year AGM
Jill Millar Member Whole year AGM
Dwynwen Stepien Member Whole year AGM
Richard Stepien Member Whole year AGM
Sandie Swaine Member Whole year AGM
Graham Taplin Member Whole year AGM
Stephen Long Member Whole year AGM
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Additional support to the Trustees has been provided by:

Local Authority Representatives : Cllr Lulu Bowerman, Cllr Richard Kennet, Cllr Julie Thain-Smith

2. Structure, Governance and Management of the Association

Emsworth Community Association has had its first full operating year as an incorporated association. It operates in accordance with a constitution drawn up in 2019. The Council of Management meets monthly and the officers and members of the Council of Management are elected annually at the Annual General Meeting.

3. Objects of the Association and its Governing Document

As stated in paragraph 1 of the constitution, the Association is governed according to its constitution which states that its objectives are:

A. ‘To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, nationality, age disability, race or of political, religious or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants’

In relation to these objects, the main activities undertaken for the public benefit, having regard to the guidance issued by the Charity Commission on public benefit, are as follows:

● EMSWORTH COMMUNITY CINEMA: the Centre shows recently produced films every fortnight and audience numbers are increasing, Post Covid. We have a large screen, surround sound and hearing

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loop technology giving quality performances for all viewers. We have had some very successful films such as the Last Bus which had over 80 atendees.

● SOCIAL EVENTS: Due to Covid we have not held Quiz Nights or the Christmas Carols. But these will be reinstated in autumn 2022. Wemsfest, a local festival organisation, ran a 3 day Beer Festival that brought in a wide range of people from the area.

TABLE TENNIS: ECA continues to run several popular sessions which provide physical, mental and social benefits.

The sessions are atracting people who are new to the area or have recently retired and wish to have fun and keep fit. In addition, there are 4 table tennis teams who are part of the Portsmouth Table Tennis League. The youth table tennis group has restarted and up to ten young people atend every Tuesday evening. A visit was made to Portsmouth Table Tennis Club in May. Coaching sessions were run and a number of matches were played against young Portsmouth League players. It was a great experience and a return match is being planned.

CRIBBAGE CLUB: A weekly Cribbage club which provides both mental stimulation and a social activity continues to run in the centre.
THEATRE TICKETS: The offer of reduced prices for Chichester Festival Theatre performances, for members only, was suspended during this year but has been reinstated for 2022.
VARIETY OF ACTIVITIES: The Trustees are delighted that groups and activities at the Community Centre have

resumed. As well as a number of new groups established. The centre continues to see a great diversity of activities, including many for children. The centre is being utilised by our local Social Prescribers who are working with people in the area with health or social isolation issues. They have successfully linked members of the group to our community table tennis and cafe. We look forward to continuing working with our local Social Prescribers in 2022.

PUBLICITY : The Ems newspaper publicises all of ECA’s special events and films and distributes them to all

households locally. The ECA website continues to be well-used and effective at promoting what goes on at the Centre and for giving directions. Additionally, social media sites such as Facebook, Twiter, Google and Nextdoor are gaining more followers. ECA listings are also displayed on other local community website pages.

B. ’To establish or to secure the establishment of a Community Centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre.’
MAINTENANCE: Trustees undertook basic maintenance during this period as well as completing the relighting

and redecoration of the Assembly Rooms and complete refurbishment of the old kitchenete areas (now a community area).

4. Achievements and Performance

In addition to the achievements listed above, some highlights of the year’s work are given below.

MEMBERSHIP: we have introduced a new on-line membership system. This is still being developed but will result in easier administration for both the members and Trustees.
MEN’S SHED: has continued to grow and increase its membership. It is an exciting venture growing from strength to strength.

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THE GALLEY: Trustees and volunteers have revamped the cafe area with a new kitchen, seating and decor. This involved 250 hours of volunteer work. This can seat up to 20 people and is now set up as a community cafe two mornings a week.
EMSWORTH LIBRARY: has been relocated to Emsworth Community Centre. This was a result of a local campaign

to save the library from closure - the community and the Trustees worked together to re-establish it as part of the centre's offer.

5. Financial Review

The presented accounts are for the 12 months to the 31st March 2022, which represents the first full year as the ECA returns cautiously to normal operations following the COVID-19 pandemic. The final accounts are also the first for the ECA as a CIO, so no comparison can officially be made with the previous financial year.

The annual income was £65,055 and the expenditure was £49,225 resulting in an overall operating surplus of £15,830. This excess will be needed to replenish the cash reserves that have been depleted by the pandemic and also by the net costs of the investments made by the trustees for the refurbishment of the Assembly Room, the community cafe area and the setting up of the Men's Shed.

For financial year 2021-22, the final income from lettings of £38,486 reflects the caution being shown by the user groups in returning to their activities at the community centre. For comparison in the last full financial year prepandemic (2019-2020), the annual income in this category was £61,679.

So that the trustees can continue to invest in the fabric of the building and in the improvement of facilities for members and user groups, it is important that confidence is quickly re-established so that income from lettings can return to pre-pandemic levels.

Looking forward to the next financial year, the expenditure budget is dominated by payroll and the large expected increases in costs for gas and electricity. Over the next 12 months consolidation will be key to meet the projected operating budget. Unfortunately, this is expected to mean that few funds will be available for large projects unless the income from lettings and fund raising both recover to approximately normal pre-pandemic levels. This will require user groups, trustees and staff to work together.

6. Future Plans for Emsworth Community Association

During 2021-2022 the Trustees reviewed the staffing structure and decided to employ a manager to have oversight of the running of the centre and to help develop it further. The Trustees have made a very successful appointment of a new manager to help consolidate the running of the centre, undertake fund-raising and to look at new opportunities to open up the centre further to the community. In particular, the Trustees are keen to develop the community cafe involving local groups and volunteers as an informal space to offer a social area for the wider community.

7. The Trustees Would Like to Thank

Those who have kindly provided donations and grants during the past year. Grants and donations were received from Havant Community Fund, Emsworth Residents Association and Friends of Emsworth Community Health.

Trustees are also grateful to all the Groups and Hirers who have been very supportive and understanding throughout the periods when maintenance work has taken place. Finally, our thanks go to our staff and the volunteers who have all provided excellent support and enabled us to achieve a great deal during a demanding year.

8. Declaration

Signed on behalf of the charity’s trustees:

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Signatures
Full Names Bryan Oldaker Jan Butler
Position Chairman Secretary
Date 20th June 2022 20th June 2022
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EMSWORTH COMMUNITY ASSOCIATION CHURCH PATH CENTRE OFF NORTH STREET HAMPSHIRE P010 7DD Company number CE016167 Registerd charity number 1181509 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 TRUSTEES B Oldaker J F Bassett J Butler J Horton S Swaine G Taplin R Stepien D Stepien S Carroll S Long J Millar Chair Treasu r Secretsry BANKERS Lloyds Bank PIC POBox1 BX1 1LT INDEPENDENT EXAMINER Mich1 F G Cope FFA FIPA 12 The Old Flour Mill Queen Strt Emsworth P010 78T

EMSWORTH COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE COUNCIL OF MANAGEMENT I report to the Trustees on my examinats'on of the accounts of the above charity for the period ended 31st March 2022 Responsibilliies and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Chattbes Act 2011{"the Acr,) I report in respect of my examination of the TrusY5 accounts carried out under section 145 of the 2011 Act and in carrying out my examinatson, I have followed a11 the applicable Directions gNen by the Chanty Commission under secb'on 14515)Ib) of the Act Independent examinerfs statement I have completed my examinab"on. l confirm that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in . any material respect- the accounting records were not kept in 1rdance with section 130 of the Charitses Act'.or the accounts did not accord vmh the aCnting record5".or the accounts did not compty Vth the applicable requirements conceming the form and content of the accounts set out in the Charities IA¢countsnts ReFrt)rtsl Regulations 2008 other than any requirement that the accoursls give a "true 2nd f2if' view which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wth the exa ination to which attention should be drawn in this rewrt in order to enable per understanding of the a unts to be reached Michael F G Co Date.. /3 Michael F G Cope Institute of Financial Accountanls 12 The Old Flour Mill Queen Street Emsworth Hampshire P010 7BT e FFA FIPA

EMSWORTH COMMUNITY ASSOCIATION INCOME AND EKPENDITURE ACCOUNT FOR THE YEAR ENDED 31.MARCH 2022 INCOME Membership subsGriptions Donations Lettings Fund raising Interest recewed Grants Solar generation Mens shed 4458.35 257.92 38485.97 6130.29 6.15 13900.89 1665.53 150.00 65055.10 Deduct EXPENSES Gas ElectTicity Water Insurance Stewardship and Administration Cleaning materials Repairs and Maintenance Printsng Postsge Stationery Telephone Bank Charges General Expenses 1774.74 6049.65 315.43 2504.01 29047.67 1424.93 2660.62 1302.93 664.47 875 56 2605.09 49225.10 EXCESS OF INCOME OVER EXPENDITURE 15830.00

EMSWORTH COMMUNIITY ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2022 ASSETS Freehold Property and Fittings Addil'on during Ftriod Less Grant5 received 291426.44 18468.50 272957.94 Cash at Bank Lloyds Bank PIC Charitie5 Dep)sit Fund COIF Mounlford Art Prize Fund 72102.16 2883.49 548.62 348492.21 Debtors and prepayments 11384.00 359876.21 Less Sundry creditors 13270.00 3466(.21 FUNDS OF THE CHARITY Unreslicted funds Designated funds 38974.65 307631.56 346606.21 The foregoing AOUnts were presented and approved by The Council of Management on ICIo&jioii Chairperson B Oldaker Treasurer J F Bassett