TRAFFORD SOUTH FOODBANK
REPORT & ACCOUNTS FOR THE YEAR
ENDING 31 DECEMBER 2023
CHARITABLE INCORPORATED ORGANISATION REGISTERED CHARITY No. 1181504
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TRAFFORD SOUTH FOODBANK
Trustees Annual Report and Accounts for 2023
Introduction
Trafford South Foodbank became a registered charity on the 10 January 2019 and is constituted under a trust deed dated the 2[nd of] August 2018.
The objects of the charity are to relieve persons in the South Trafford area who are suffering hardship in such ways as the trustees think fit including, but not exclusively by:
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a) Providing emergency food, essential toiletries and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty
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b) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other services.
Locations
Registered address
c/o St. Alban’s Vicarage
Lindsell Road
West Timperley
Altrincham
WA14 5NX
Warehouse
Newstead Hall, Newstead Terrace, Timperley
Distribution Centres
Sale Moor Methodist Church
Sale West Community Centre, Sale West
St. Albans Church Hall, Broadheath
Fuse ROC Centre, Partington
Timperley Methodist Church, Timperley
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Trustees
Stephen Taylor Simon Beales June Nixon Hayley Entwistle Darielle Dean Antony Platt
Independent Examiner
Timothy John Barlow Honorary Independent Examiner 8 Thorley Lane, Timperley, Altrincham WA15 7AZ
Bankers
Barclays Bank plc, Altrincham
Risk Assessment
Trafford South Foodbank is exposed, as any organisation, to misappropriation of funds and goods by theft, deception or misuse. The Foodbank has considered the risks and has established by use of controls afforded by independent financial institutions and segregation of duties, systems which it considers will eliminate any material opportunity for misappropriation.
Review of Achievements and Performance
During the year Trafford South Foodbank distributed 61,217 kg of food to 2,001 families and individuals holding vouchers who were in crisis. This accounted for 3,144 adults and 2,216 children. The major reasons given for being in crisis were low income, benefit delays, benefit changes and sickness/ill health. There has been an increase in the number of clients who are using the foodbank who are in full time employment, but their wages are not sufficient to cover normal weekly expenses.
The foodbank continues to employ a project manager and from the 1 February 2023 her hours were increased from 19 hours per week to 30 hours per week and her annual salary increased to £32,100.
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The project manager’s main responsibilities are to manage the efficient running of the foodbank but also to engage with outside organisations to work on planning to reduce poverty and the need for foodbanks.
To support the project manager in her role, the Trustees appointed an Assistant Project Manager who commenced on the 1 October 2023. The Assistant Project Manager’s annual salary of £15,600 for 20 hours per week is paid from the Strategic Resources Grant payable from Trussell Trust for 3 years.
The foodbank continues to lease a Ford Transit van through Vanarama and which is now coming to the end of the first year of a three year lease.
Water leaks occurred in the flat roof of the room at Newstead Hall used as the foodbank warehouse and financial support of £3,800 was given by the Foodbank to repair the roof. Unfortunately, because of the rainwater ingress, just over £2,000 also had to be spent by the Foodbank to remove mould from the walls and ceiling of the warehouse and put in place measures to stop it from re-occurring.
In 2021 the Foodbank applied to the Trussell Trust Financial Inclusion Programme for a three-year grant to work in partnership with Citizens Advice Stockport, Oldham, Rochdale, and Trafford (CASORT) to provide free, impartial quality assured financial inclusion advice and support, tailored to the individual needs of the Foodbank clients, in the Foodbank distribution centres. CASORT supply an adviser 25 hours per week split into five 2 hours sessions per week, located at the Distribution Centres and a further 15 hours to follow up work outside of the foodbank sessions.
The Foodbank was awarded the CASORT grant of £42,050.26 for 2023 and £42,835.27 for 2024. An additional grant for year three of £44,548.68 will be reviewed and finalised before the end of 2024. The third-year grant could either be granted in full, amended or withdrawn. The grant of £42,050.26 for 2023 was received in December 2022 and of that element of the total grant for 2023, £36,665.44 was for restricted use for employment costs, travel expenses, office costs, management, training and the spot purchase of specialist additional advice. The remainder of the grant for 2023 some £ 5,384.82 has unrestricted use for foodbank operational overheads.
Once again this year, the people of Trafford have also been very generous in their monetary donations to the foodbank. Donations for the year were £77,610 (2022 £71,693). The foodbank also received £7,000 from the Orange family which was used to pay for the rent of the warehouse at Newstead Hall.
The total income for 2023 was £109,513, with a total expenditure of £126,122.
A bank balance of £143,989 is carried forward to 2024 of which £24,043 is retained for restricted purposes.
Thanks to the generosity of many people, we have received the quantity of donations and distributed donations as set out here:
| Donations received in the year Donations distributed in the year |
Quantity 46,754 kg. 61,217 kg. |
|---|---|
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As well as providing emergency food rations the foodbank has also been providing financial support to G Force, another local charity, to allow them to provide free lunches to children and young adults during the school holidays, additionally the foodbank has also provided support to Altrincham Football Club Community Company to allow them to provide lunches to children on free school meals who attend their school holiday clubs.
The Foodbank has worked with Lime Tree School in Sale to provide additional financial support. A trial was carried out giving the school £2,000 worth of Tesco Vouchers to distribute to families to purchase fresh food, uniforms/school shoes etc. Also £1,000 was given directly to the school to purchase uniforms etc. The use of vouchers was not as successful as anticipated because parents either did not produce the required receipts to show what had been purchased or the voucher had been used to purchase incorrect items. The school used the £1,000 to purchase and provide uniforms/school shoes to give directly to families in need.
As the result of the voucher trial at Lime Tree School, no further vouchers have been issued, but further financial help of £5,000 in total has been provided to three schools, Broadheath Primary School, Partington Central Academy and Forest Gate Academy.
In December 2023 two additional Trustees were appointed to the Foodbank, Darrielle Dean and Antony Platt, to add human resources expertise to the existing Trustees skillsets.
Stephen Taylor,
Trustee and Treasurer
30 July 2024
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Trafford South Foodbank members of
| 31 December 2023 | Charity no (if any) |
1181504 |
|---|---|---|
| 7 to 10 ( |
On accounts for the year ended Set out on pages 7 to 10
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Tim Barlow Date: 10[th] October 2024 Name: Timothy J Barlow Relevant professional FCCA qualification(s) or body (if any):
Address: 8 Thorley Lane, Timperley, Altrincham, WA15 7AZ
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Charitable Incorporated Organisation
TRAFFORD SOUTH FOODBANK
Registered Charity Number 1181504
RECEIPTS AND PAYMENTS ACCOUNT
For the Year ended 31 December 2023
| 2022 Total £ 42050.26 34204.09 37489.38 2781.03 3021.27 6999.96 265.20 0.00 __ 126811.19 47793.64 18882.31 11423.92 0.00 _ 78099.87 48711.32 111887.73 _ 160599.05 |
2023 2023 Restricted Unrestricted Funds Funds Notes £ £ Income Grants received 1 15825.00 0.00 Donations 34866.92 Online Donations 42743.75 Gift Aid Refund 1888.48 Trussell Trust 7146.50 Orange Investments 6999.96 Van Rental Refund 0.00 Solicitor Refund 42.00 _ ___ 22824.96 86687.65 Expenditure Charitable Activities 2 6999.96 48992.45 Staff Costs 3 3029.28 31141.35 Van Expenditure 4 0.00 10091.52 CASORT expenditure 1 25317.63 550.00 _ __ 35346.87 90775.32 Net Income/(Expenditure) (12521.91) (4087.67) Brought Forward at 1 January 202336565.44 124033.61 __ _____ Carried Forward at 31 December 2023 24043.53 119945.94 |
2023 Total £ 15825.00 34866.92 42743.75 1888.48 7146.50 6999.96 0.00 42.00 _ 109512.61 55992.41 34170.63 10091.52 25867.63 _ 126122.19 (16609.58) 160599.05 _ 143989.47 |
|---|---|---|
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Notes to the accounts for the year ended 31 December 2023
| 2023 | 2023 | 2023 | |
|---|---|---|---|
| Restricted | Unrestricted | ||
| Total | Funds | Funds | Total |
| £ | £ | £ | |
| 1. Grant – Strategic Resources Grant | |||
| Total Income | 15725.00 | 0.00 | 15725.00 |
| Total Expenditure | 3029.28 | 0.00 | 3029.28 |
| Carried Forward at 31 December 2023 | 12695.72 | 0.00 | 12695.72 |
| Grant - CASORT | |||
| Brought Forward at 1 January 2023 | 36565.44 | 5484.82 | 42050.26 |
| Income | 100.00 | 0.00 | 100.00 |
| Total Grant available | 36665.44 | 5484.82 | 42150.26 |
| Expenditure | 25317.63 | 550.00 | 25867.63 |
| Carried Forward at 31 December 2023 | 11347.81 | 4934.82 | 16282.63 |
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| 2022 | 2023 | 2023 | 2023 | |
|---|---|---|---|---|
| Restricted | Unrestricted | |||
| Total | Funds | Funds | Total | |
| £ | £ | £ | £ | |
| 2. Expenditure on Charitable Activities | ||||
| 10224.00 | Holiday Lunches | 9450.00 | 9450.00 | |
| 0.00 | School Support | 6000.00 | 6000.00 | |
| 0.00 | Tesco Vouchers for School | 2000.00 | 2000.00 | |
| 1321.20 | Purchase of Mobile Phones | 0.00 | 0.00 | |
| 12475.15 | Transport Expenses | 4580.28 | 4580.28 | |
| 1748.85 | Secretary’s Expenses | 4813.97 | 4813.97 | |
| 760.89 | Manager’s Expenses | 1132.12 | 1132.12 | |
| 0.00 | Assistant Manager’s Expenses | 378.20 | 378.20 | |
| 2859.61 | Volunteers’ Expenses | 731.84 | 731.84 | |
| 2780.00 | Administrative Costs | 3366.23 | 3366.23 | |
| 200.00 | Sale Methodist Church Donations | 0.00 | 0.00 | |
| 202.18 | Client Taxi Fees | 267.60 | 267.60 | |
| 300.00 | Publications | 0.00 | 0.00 | |
| 360.00 | Trussell Trust Fees | 360.00 | 360.00 | |
| 96.00 | Online donation administration fee | 180.00 | 180.00 | |
| 1085.62 | Insurance | 1280.81 | 1280.81 | |
| 500.40 | First Aid Training | 0.00 | 0.00 | |
| 2967.60 | Warehouse Expenses | 4503.40 | 4503.40 | |
| 143.88 | Zoom Rental | 0.00 | 0.00 | |
| 0.00 | Warehouse Maintenance | 6177.58 | 6177.58 | |
| 218.30 | Sale West Rent | 368.68 | 368.68 | |
| 6999.96 | Warehouse Rent | 6999.96 | 0.00 | 6999.96 |
| 2550.00 | Fuse Building Rent | 2150.00 | 2150.00 | |
| 0.00 | Forshaw Media (Video) | 941.00 | 941.00 | |
| 0.00 | Legal Costs | 20.00 | 20.00 | |
| 0.00 | Amey Waste Management | 290.74 | 290.74 | |
| __ | _ | _ | __ | |
| 47793.64 | 6999.96 | 48992.45 | 55992.41 |
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| 2022 Total £ 3. Analysis of Staff Costs 15597.98 Salaries 817.60 Pension 1926.73 HMRC 540.00 Salary Administration __ 18882.31 4. Expenditure on Van 7311.22 Lease costs 376.28 Maintenance Plan 780.00 Accident Repair 2956.42 Insurance _ 11423.92 |
2023 2023 2023 Restricted Unrestricted Total Funds Funds £ £ £ 3029.28 24104.82 27134.10 0.00 1651.30 1651.30 0.00 4800.23 4800.23 0.00 585.00 585.00 _ _______ ________ 3029.28 31141.35 34170.63 5866.08 5866.08 289.20 289.20 192.05 192.05 3744.19 3744.19 _ _ _____ 0.00 10091.52 10091.52 |
|---|---|
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