TRAFFORD SOUTH FOODBANK
REPORT & ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2020
CHARITABLE INCORPORATED ORGANISATION REGISTERED CHARITY No. 1181504
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TRAFFORD SOUTH FOODBANK
Trustees Annual Report for 2020
Introduction
Trafford South Foodbank became a registered charity on the 10 January 2019 and is constituted under a trust deed dated the 2[nd] August 2018.
The objects of the charity are to relieve persons in the area who are suffering hardship in such ways as the trustees think fit but not exclusively by:
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a) Providing emergency food, essential toiletries and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty
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b) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other services.
Locations
Registered address
c/o St. Alban’s Vicarage
Lindsell Road
West Timperley
Altrincham
WA14 5NX
Warehouses
Timperley Methodist Church
Partington Youth Centre
Distribution Centres
St. Francis Church, Sale Moor
Sale West Community Centre, Sale West
St. Albans Church Hall, Broadheath
Fuse ROC Centre, Partington
Timperley Methodist Church, Timperley
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Trustees
Stephen Taylor Simon Beales June Nixon Vacancy
Independent Examiner
Timothy John Barlow Honorary Independent Examiner
8 Thorley Lane, Timperley, Altrincham WA15 7AZ
Bankers
Barclays Bank plc, Altrincham
Risk Assessment
Trafford South Foodbank is exposed, as any organisation, to misappropriation of funds and goods by theft, deception or misuse. The Foodbank has considered the risks and has established by use of controls afforded by independent financial institutions and segregation of duties, systems which it considers will eliminate any material opportunity for misappropriation.
Review of Achievements and Performance
During the year because of the Covid 19 pandemic the normal 5 distribution centres of the Trafford South Foodbank were closed for approximately 9 months of the year. Food was distributed through Trafford Councils emergency hubs at the Altrincham Hub, The Hideway Partington Hub, Sale Moor Hub and Sale West Hub. The food was taken to the hubs pre-packed in boxes for distribution rather than the distribution centre volunteers packing the bags of food.
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During the year Trafford South Foodbank distributed 42484 kg of food to 1676 families and individuals holding vouchers who were in crisis. This accounted for 4085 people, of whom 2550 were adults and 1535 children. The major reasons given for being in crisis were low income, benefit delays, benefit changes and sickness/ill health. The Foodbank received 58447 kg from donations and collections.
The foodbank continues to employ a project manager on a salary of £15000 per annum for 19 hours per week. Part of the project manager’s salary is paid from the £9000 of the second year of the Asda grant.
A major asset and part of the success of running the foodbank has been the van , which is on a three year rental agreement from Vanarama. The van have been much used for transporting food between the warehouse and the distribution Hubs.
The people of Trafford have been very generous in their monetary donations this year. Income for the year was £102316.45, with expenditure of £45696.82 and carrying forward to 2021 a bank balance of £94218.98.
Thanks to the generosity of people we have received the amount of donations set out here
Quantity
Donations received in the year 58447 kg Donations distributed in the year 42484 kg
Because of uncertainties about the future of Timperley Methodist Church, the Trustees decided it was necessary to move the location from Timperley Methodist Church and to find larger premises which could also house the stock from the Partington Youth Centre. A suitable room was located in Newstead Hall, Newstead Terrace, Timperley, premises owned by G Force. G Force used Newstead Hall as a community centre. The Foodbank applied to Trafford Council for a change of use of the main hall to the Foodbank warehouse.
Unfortunately G Force had not obtained planning permission from Trafford Council for change of use of Newstead Hall from a religious venue to a community centre when it had been gifted to them. Therefore Trafford Council required a full planning application. Full planning consent was granted at the beginning of November 2020 with a condition that a noise management plan was put in place within 3 months. Acoustic consultants prepared a noise management plan which was accepted by Trafford Council. The new warehouse was prepared for use at the beginning of 2021. This entailed removing a stage structure, installing double doors
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and a ramp to give direct access from outside into the warehouse, strengthening the floor in places and moving some electrics.
S Taylor Trustee and Treasurer 5 October 2021
Independent examiner's report on the accounts
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Independent Examiner’s Report
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Report to the
trustees/ members
Trafford South Foodbank
of
Charity
On accounts for
no (if
the year ended 31 [st] December 2020 1181504
any)
Set out on pages
7 to 9
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I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020
Responsibilities As the charity trustees of the Trust, you are responsible for and basis of report the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts
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carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: | T J Barlow Date: |
17/10/2020 |
|---|---|---|
| Name: | Timothy John Barlow | |
| Relevant | FCCA | |
| professional | ||
| qualifcation(s) or | ||
| body (if any): | ||
| Address: | 8 Thorley Lane, Timperley Altrincham Cheshire WA15 7AZ |
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Charitable Incorporated
| TRAFFORD SOUTH FOODBANK | TRAFFORD SOUTH FOODBANK | TRAFFORD SOUTH FOODBANK | TRAFFORD SOUTH FOODBANK | Charitable | Charitable | Incorporated |
|---|---|---|---|---|---|---|
| Organisation | ||||||
| Registered Charity Number 1181504 | ||||||
| RECEIPTS | AND PAYMENTS ACCOUNT | |||||
| For the Year ended 31 December 2020 | ||||||
| 2019 | 2020 | 2020 | ||||
| 2020 | ||||||
| Restricted | Unrestricted | |||||
| Funds | Funds | |||||
| Total | ||||||
| £ | Notes | £ | £ | |||
| £ | ||||||
| Income | ||||||
| 15052.01 | Grants received |
1 | and 5 | 9000.00 | 10000.00 | |
| 19000.00 | ||||||
| 16447.99 | Donations | 40416.79 | ||||
| 40416.79 | ||||||
| 980.00 | Online Donations | 35014.84 | ||||
| 35014.84 | ||||||
| Gift Aid Refund | 1270.56 | |||||
| 1270.56 | ||||||
| 1442.07 | Trussell Trust | 6030.93 | ||||
| 6030.93 | ||||||
| Orange Investments | 583.33 | |||||
| 583.33 | ||||||
| __ | __ | ___ | ||||
| _ | ||||||
| 33922.07 | 9583.33 |
92733.12 | ||||
| 102316.45 | ||||||
| Expenditure | ||||||
| 8604.69 | Charitable Activity | 2 | 583.33 | 23825.49 | ||
| 24408.82 | ||||||
| 9115.70 | Staf Salary |
3 | 12514.30 |
3798.60 | ||
| 16312.90 |
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| 4485.22 | Van Rental |
4 | 532.32 | 532.32 | 4442.78 | |
|---|---|---|---|---|---|---|
| 4975.10 | ||||||
| _ | __ | __ | ||||
| _ | ||||||
| 22205.61 | 13629.95 |
32066.87 |
||||
| 45696.82 | ||||||
| 11716.46 | Net | - (4046.62) | 60666.25 | |||
| 56619.63 | ||||||
| 25882.89 | Brought Forward at 1 January 2020 | 4046.62 | ||||
| 33552.73 | 37599.35 | |||||
| _ | ______ | _ | ||||
| _ | ||||||
| 37599.35 | Carried Forward at | 31 December 2020 | 0000.00 |
|||
| 94218.98 |
94218.98 | |||||
| Notes to | the accounts for the year ended 31 December | 2020 | ||||
| 2019 | 2020 | 2020 | ||||
| 2020 | ||||||
| Restricted | Unrestricted | |||||
| Funds | Funds | |||||
| Total | ||||||
| £ | £ | £ | ||||
| £ | ||||||
| 1. Grant Income | ||||||
| 1.0 | Forever Manchester | 10000.00 | ||||
| 10000.00 | ||||||
| 12000.00 | Asda Large Grant | 9000.00 | ||||
| 9000.00 | ||||||
| 3052.01 | Asda Small Grant | 00.00 | 00.00 | |||
| 00.00 | ||||||
| _ | _ | __ | _ | |||
| 15052.01 | 9000.00 | 10000.00 | ||||
| 19000.00 | ||||||
| 2. Expenditure on Charitable Activity | ||||||
| 1130.00 | Food | 160.00 | ||||
| 160.00 |
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| 00.00 | Boxes | 1102.91 | ||
|---|---|---|---|---|
| 1102.91 | ||||
| 4846.00 | Transport | 3831.30 | ||
| 3831.30 | ||||
| 417.62 | Secretary’s Expenses | 1186.55 | ||
| 1186.55 | ||||
| 255.64 | Manager’s Expenses | 131.54 | ||
| 131.54 | ||||
| 74.98 | Volunteers’ Expenses | 240.52 | ||
| 240.52 | ||||
| 00.00 | Admin. Costs | 1580.00 | ||
| 1580.00 | ||||
| 00.00 | Timp. Methodist Church Donations | 1400.00 | ||
| 1400.00 | ||||
| 41.11 | Client Taxi Fees | 29.19 | ||
| 29.19 | ||||
| 360.00 | Trussell Trust Fees | 360.00 | ||
| 360.00 | ||||
| 96.00 | On line donation administration fee | 96.00 | ||
| 96.00 | ||||
| 650.44 | Insurance | 679.20 | ||
| 679.20 | ||||
| 00.00 | Forever Manchester Grant to Stretford Foodbank | |||
| 5000.00 | 5000.00 | |||
| 00.00 | New Warehouse legal fees | 4436.61 | ||
| 4436.61 | ||||
| 00.00 | New Warehouse Doors | 1800.00 | ||
| 1800.00 | ||||
| 00.00 | New Warehouse Noise Management Plan | 1500.00 | ||
| 1500.00 | ||||
| 00.00 | New Warehouse Rent | 583.33 | ||
| 291.67 | 875.00 | |||
| _ | ______ | _ | ______ | |
| 8604.69 | 583,33 |
23825.49 | ||
| 24408.82 | ||||
| 2019 | 2020 | 2020 |
2020 |
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Restricted Unrestricted
Total
Funds Funds £ £ £ £ 3. Analysis of Staff Costs 7806.52 Salary 12514.30 950.34 13464.64 258.30 Pension 667.10 667.10 420.88 HMRC 1641.16 1641.16 270.00 Salary Administration 540.00 540.00 360.00 Pension Administration 00.00 00.00 __ __ _ _____ 9115.70 12514.30 3798.60 16312.90
4. Expenditure on Van
2121.60 Rental 532.32 2650.08 3182.40 91.80 Maintenance Plan 220.32 220.32 2271.82 Insurance 1572.38 1572.38 _ __ _ _____ 4485.22 532.32 4442.78 4975.10
5. Analysis of Restricted Grants in 2020
Income Existing from 2019 Expenditure Remaining £ £ £ £ Asda Large Grant 9000.00 3514.30 12514.30 00.00
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532.32 532.32
Asda Small Grant 00.00 00.00
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