## **Trustees’ Annual Report for the period** **From 6[th] April 2020 to 5[th] April 2021** ## **Charity name: Woking Youth Theatre** ## **Charity registration number: 1181493** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the arts in the Borough of
Woking and the surrounding area for
children and young people aged 14-21
years, in particular in the art of drama by;
(a) The organisation and the production
of weekly drama workshops, and
(b) The production of a musical, a
straight play and drama festival
entries each year.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During this period, we have been
significantly limited by Covid 19
1. In March 2020 we were in final
rehearsals for our annual musical
(The Wedding Singer) when the
country went into lockdown, we
therefore had to cancel the musical
which was due to be performed in
the Rhoda McGaw theatre in
Woking in April 2020
2. Due to Covid 19 restrictions we held
-
regular weekly on-line drama
workshops via “Zoom” and
-
a number of “masterclass” on-
line workshops run by industry
professionals focusing on
specific topics and skills
3. In October & November 2020 we
commissioned professional
assistance to enable us to complete
a risk assessment and planning
activity to be able to commence in-
person activities from January 2021,
however the lockdown from 4th
January 2021 meant this was not
possible.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Chairty
Commission on public benefit and have
adhered to the charity’s constitution
throughout this period, although activities
have been significantly limited due to Covid| 19 and the necessary restrictions in place for group face-to-face/in-person activities for young people. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Whilst we have only been able to
undertake on-line activities during this
period, we have had feedback from
members and parents of members that
confirm there has been great benefit for
those that were able to participate.
We generally froze membership fees and
some parents continued to make voluntary
contributions.
The workshops and masterclasses gave
the membership a creative outlet during
very difficult times when they were having
huge disruption to their formal education
and schooling.
The members had a chance to attend
workshops on topics such as “Audition
Techniques”, “Using your unique self as a
positive in art”, “Acting through song”,
“Theatre Making and Story Telling”
Example feedback we have had -
“Thank you so much for organising these
Masterclasses. X is learning such a lot”
“X loves them”
“Thank you for all you are doing, it is so
difficult for the performing arts”
“Thank you for all you and the other
trustees have done to try and make it all
happen”
“Thanks for your faithfulness in continuing
for so long”| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Woking Youth Theatre (WYT) is financially
sound, with a balance as at 5thApril 2021
of £7,908. Membership subscriptions
generally cover basic on-going expenses.
During the period on-going expenses were
minimal due to the restricted activities. In a
“normal” year Box office, advertising and
grants cover costs of shows.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|WYT holds reserves to cover up-front costs
of performances, which typically include
licence fees, theatre deposit, set hire, props
and costume| |---|---|---| |Amount of reserves held|Para 1.22|£5,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The performing arts have suffered
massively due to Covid 19. WYT has
returned to face-to-face activities (see
below) and we are now encouraging
members to join, and hoping that society
continues to open up without restrictions,
with the public supporting theatres and
having the confidence to attend as
audience members. The trustees believe
that WYT has sufficient funds and
reputation to continue to be successful and
fulfil our objectives during this difficult time,
but it is not without risk.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|WYT’s principal source of funds is from
membership subscriptions, much of which
were frozen in this period due to Covid 19.
As reported in the last TAR, we previously
had some generous grants, that have
supported our work in the current period
(21-22)| |Other||Whilst this TAR is for April 2020-April 2021,
we would like to highlight that Woking
Youth Theatre was able to return to face-to-
face activity in the summer of 2021, with a
successful Summer Film Project and
rehearsals/workshops enabling an entry
into the Woking Drama Festival in October
2021 and a full showcase of pieces in a
small theatre in Woking in December 2021.
We are auditioning for our annual musical
(Bugsy Malone to be held in April 2022 in
the Rhoda McGaw Theatre in Woking) and
look forward to reporting on all of these
activities in our next TAR.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees selected by unanimous vote of
current trustees against a review of skills &
experience required to enable the role
descriptions of the Trustees to be
effectively fulfilled.| ## **Reference and Administrative details** |Charity name|Woking Youth Theatre| |---|---| |Other name the charity uses|WYT| |Registered charity number|1181493| |Charity’s principal address|12 Rosebery Crescent
Woking
Surrey
GU22 9BL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Bruce Hazelton|Chair, Treasurer||| ||Nicole Connell|Secretary|April-Sept 2020|| ||Louise Wilson|||| ||Maria Langford|Secretary|From Sept 2020|| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a n/a ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Bruce Hazelton|Maria Langford| ||
Chair, Treasurer|Secretary| ||21 January 2022|| ||21 January 2022|| ||**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**1181493**|**1181493**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||**06/04/2020**||**To**||**05/04/2021**||| ||||||||||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Donations,legacies|**409**||**0**||**0**||**409**||**1,688**| |Grants|**0**||**0**||**0**||**0**||**6,410**| |Fundraising|**80**||**0**||**0**||**80**||**9,492**| |Interest on deposit account|**0**||**0**||**0**||**0**||**0**| |Dividends on investments|**0**||**0**||**0**||**0**||**0**| |Members’ subscriptions|**1,023**||**0**||**0**||**1,023**||**5,979**| |Fees for charitable services|**0**||**0**||**0**||**0**||**0**| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**_(Gross income for AR)_|**1,512**||**0**||**0**||**1,512**||**23,569**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**0**||**0**||**0**||**0**||| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**|
**0**||**0**||**0**||**0**||**0**| ||||||||||| |**_Total receipts_**|**1,512**||**0**||**0**||**1,512**||**23,569**| ||||||||||| |**A3 Payments**|||||||||| |Cost of fundraising events|**350**||**0**||**0**||**350**||**10,781**| |Wages / Salaries and national insurance|**470**||**0**||**0**||**470**||**1,010**| |Pension contributions|**0**||**0**||**0**||**0**||**0**| |Rent / hire of rooms|**0**||**0**||**0**||**0**||**2,833**| |Training|**72**||**0**||**0**||**72**||**271**| |Insurance|**316**||**0**||**0**||**316**||**499**| |Printing, postage, stationery, computer
|**188**||**0**||**0**||**188**||**79**| |~~li~~
Bank interest and charges|**0**||**0**||**0**||**0**||**251**| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**|**1,396**||**0**||**0**||**1,396**||**15,724**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**0**||**0**||**0**||**0**||| ||**0**||**0**||**0**||**0**||| |**_Sub total_**|**0**||**0**||**0**||**0**||**0**| ||||||||||| |**_Totalpayments_**|**1,396**||**0**||**0**||**1,396**||**15,724**| ||||||||||| |**_Net of receipts/(payments)_**|**116**||**0**||**0**||**116**||**7,845**| |**A5 Transfers between funds**|**0**||**0**||**0**||**0**||**0**| |**A6 Cash funds lastyear end**|**7,792**||**0**||**0**||**7,792**||**0**| |**_Cash funds thisyear end_**|**7,908**||**0**||**0**||**7,908**||**7,845**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Current account||||**7,908**||**0**||**0**| ||||||**0**||**0**||**0**| CCXX R1 accounts (SS) 24/01/2022 1 ||||||**0**||**0**||**0**| |---|---|---|---|---|---|---|---|---|---| ||**_Total cash funds_**||||**7,908**||**0**||**0**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||Bruce Hazelton||||25/01/2022| ||||||Maria Langford||||25/01/2022| ||||||||||| CCXX R2 accounts (SS) 24/01/2022 2