## ## ## ## |||||||SORP reference||| |---|---|---|---|---|---|---|---|---| |Summary||ofthe purposes|||of|Para1.17|To advance citizenship,
by promoting
the|| |the charity as set|||out|in its|||principles ofgood citizenship
and encourage|| |governing||document|||||members to take an interest
in the community.|| ||||||||Encourage
people to serve the community|| ||||||||without
reward
and promote
high standards|in| ||||||||dealings
with the community.|| ||||||||Support youth to develop their skills,|| ||||||||capacities, and capabilities
and to participate|in| ||||||||society.|| ||||||||Promote health assist people
in the leading of|| ||||||||independent
lives and help to manage
health|| ||||||||issues|| ||||||||Promote the voluntary
sector and volunteering|| ||||||||and aid relief of poverty and the giving of|| ||||||||humanitarian
aid and disaster relief.|| |Summary
activities||ofthe main
in relation to those||||Para 1.17and
1.19|The main benefits undertaken
for public are
provision ofMessage
in a Bottle which is an aid|| |purposes||for the public|||||to help people remain
in their own homes and|| |benefit,
in particular,
activities, projects or||||the|||assist the local emergency
services when called
out.|| |services||identified|in|the||||| |accounts.|||||||Collaborated
with the local Community|| ||||||||Voluntary
Services Tendring to promote|| ||||||||volunteering
and assisting others.|| ||||||||Donated food and monies to the local|| ||||||||foodbanks to allow them to provide additional|| ||||||||meals during the lockdown
period.|| ||||||||Worked with organisations
supplying
meals to|| ||||||||the lonely, vulnerable,
and homeless.|| ||||||||Over many years the local Rotary Club have|| ||||||||provided
meals for the elderly ofClacton but|| ||||||||unfortunately
due to Covid causing an inability|| ||||||||to raise the necessary fund and an aging|| ||||||||membership
they felt unable to do this at|| ||||||||Christmas 2020.The Lions collaborating
with|| ||||||||the Veterans Breakfast Club and a local church|| ||||||||we were able to offer meals to 250elderly and|| ||||||||lonely in the Tendring area. This required the|| ||||||purchase ofthe food, cooking ofthe meals and| |---|---|---|---|---|---| ||||||recruitment
ofvolunteer
drivers to deliver| ||||||them. We also provided
each meal recipient| ||||||with a 'goody bag' containing
chocolate and a
small gift etc.'| |Statement||confirming||Para 1.18|At all times, the trustees
keep in mind the need| |whether|the trustees||have||to follow the approved
Grants Policy whilst| |had regard||to the guidance|||keeping
in mind the requirements
ofthe| |issued|by the Charity||||Charity Commission
on Public Benefit and this| |Commission
benefit||on public|||is always at the forefront ofany
recommendations
made to the club members| ||||||on expenditure
and activities undertaken.| ## |ou ma
c|ho|ose to|include fu|rther statements|where relevant
about:| |---|---|---|---|---|---| |||||SORP reference|| ||||||We have a clear grant making
policy and| |||||Para 1.38|members
always follow that when considering| |Policy on|grant making||||bids for funds or assistance whist at the same| ||||||time considering
the need for public benefit.| |Policy on|social investment|||Para 1.38|| |including|program||related||| |investment|||||| ||||||We do not use volunteers
all work i.e.,| |||||Para 1.38|fundraising
is carried out by members of| |Contribution||made|by||Clacton on Sea Lions Club and their immediate| |volunteers|||||family.| |Other|||||| ## ||||||SORP reference||| |---|---|---|---|---|---|---|---| |||||||During the period covered by the report we were|| |||||||lucky to receive a grant off10,000from|| |Summary
ofthe main
achievements
ofthe|||||Para 1.20|Tendring
District Council from Government
Funding
which made up much ofour income|in| |charity,|identifying|||the||the year and this enabled
us to continue to make|| |difference the charity's
work has made to the
circumstances
of its||||||donations.
Whilst no specific conditions were
attached to the grant the Clacton on Sea Lions|| |beneficiaries|||and|any||Club {CIO)have decided that the money
will only|| |wider benefits|||to|society||be used to support projects which benefit the|| |as a whole.||||||people ofTendring.
To this end not all the grant|| |||||||was utilised
in the year 2020/21 and some has|| |||||||been carried forward
ringfenced
for future|| |||||||projects during 2021/22. In some ways it was|a| |||||||difficult year as many ofthe|| |||||||organisations/groups
we would
normally
assist|| |||||||were not operating
normally
and not seeking|| |||||||funding
however,
in total Clacton on Sea Lions|| |||||||{CIO)donated just overf6,100to groups and|| |||||||individuals
in the local community
plus other|| |||||||local and national
charities. This includes funds|| |||||||which were donated to the Lions Clubs|| |||||||International
Foundation
(LCIF)to support
its|| |||||||work in eradicating
preventable
blindness,
the|| |||||||elimination
ofmeasles word wide and disaster|| |||||||relief such as was undertaken
followed when|| |||||||there was a large explosion
in Lebanon. Any|| |||||||donations
handed out by LCIFare used by|| |||||||members of Lions Clubs living locally and are|| |||||||therefore guaranteed
to reach those who need|| |||||||help most.|| |||||||We continued to issue Message
in a Bottle|| |||||||throughout
the year and over 843were issued.|| |||||||These bottles are stored
in a central place in|| |||||||individuals'
homes such as the fridge and contain|| |||||||paperwork
to show Illnesses, medication,
and|| |||||||any other relevant
information
such as next of|| |||||||kin. The bottles are well known to the|| |||||||emergency
services who (who find them|| |||||||especially
useful) and help to issue them on our|| |||||||behalf. They look for them when they attend
a|| |||||||person's
home so they can have the necessary|| |||||||information
to hand especially
ifthe patient
ins|| |||||||unconscious or cannot otherwise
speak.|| |||||||Donations were also made to two local|| |||||||organisations
supplying
meals to those in need|| |||||||the first was a breakfast club for forces veterans|| |in need offriendship
and companionship
and the| |---| |second was for those who are homeless.| |Paid for physiotherapy
for a young teenager
with| |multiple
physical
problems to help her gain| |independence
and mobility. This is ongoing for a| |further year.| |Worked with a local school to distribute
143| |parcels from their Harvest
Festival to the needy| |in the local area.| |Donated to Hope for tomorrow.
Hope for| |tomorrow
is a dedicated
charity working
with| |the local hospital
brings cancer care closer to| |patient's
local area via Mobile Cancer Care Units| |one ofwhich operates
in the area covered by| |Claton on Sea Lions (CIO). Use ofthese units| |prevents
people living in rural areas having to| |travel long distances to receive treatment.
The| |funding
was specifically for its work in the| |Tendring area| |Due to the lockdown
and Corona Virus the local| |foodbanks
like many others suffered
a huge| |surge in demand
for their services and found it| |difficult to cope with the demands
placed on| |them. Donations were made to the 5 local| |foodbanks to support them.
Additionally
in| |addition to the foodbanks
we supported
Food| |Cycle which provides food parcels as well as| |providing
hot meals for the homeless,
hungry,| |and lonely either at their centres or a a takeaway| |service. Also supported
was Tendring
Elder Care| |which provides support
parcels to the vulnerable| |elderly.| |Additional||information|information|{optional)|{optional)|| |---|---|---|---|---|---|---| |You ma|choose to include||||further statements|where relevant
about| |||||||No specific achievements
set but the CIO looks| |||||||to support the greatest number of local| |Achievements|||against||Para 1 41|organisations/individuals
as funds
will allow.| |objectives||set||||| |||||||Whilst no fund-raising
targets are set there is| |||||||always an expectation that each year the| |Performance
offundraising
activities against objectives|||||Para 1.41|Clacton on Sea Lions Club (CIO) will match or
exceed the previous year's income. We| |set||||||normally
manage to achieve this but the| |||||||lockdown
due to Covid 19has seriously| |||||||affected our income and between
July 2020| |||||||and the end ofJune 2021although
were able| |||||||to start some limited fundraising
in May 2021.| |||||||We do not undertake
any investments
other| |||||||than having surplus funds
in a higher interest| |Investment||performance|||Para 1.41|90savings account although
returns
from this| |against objectives||||||have diminished
due to the falls in interest| |||||||rates. This will have no significant
impact ofthe| |||||||CIO or its ability to conduct its work.| |Other||||||| ## |inanc|ial
Review|ial
Review|ial
Review|||| |---|---|---|---|---|---|---| |Review|ofthe charity's||||Para 1.21|We managed to donate 66,130during the year| |financial|position|at|the end|||despite reduced
income and the charity| |ofthe period||||||remains
in a strong financial
position and able| |||||||to move forward
in 2021/22.| |Statement
explaining|||the||Para 1.22|The Clacton on Sea Lions (CIO) has a reserves| |policy for holding||reserves||||policy which states that reserves
will be at| |stating|why they|are|held|||f3000or 10%ofthe available
balance. These| |||||||figures are chosen specifically to allow three| |||||||years payments
to be made to those| |||||||organisations
who currently
receive annual| |||||||donations to allow them to find other funding| |||||||sources to offset the loss ofincome from| |||||||Clacton on Sea Lions should the club cease to| |||||||exist. It will increase as any additional| |||||||organisations
are added to the annual
donation| |||||||list.| |Amount|ofreserves||held||Para 1.22|f3,000 (held in the 90day deposit account)| |Reasons for holding|||zero||Para 1.22|Not applicable| |reserves||||||| |Details|offund materially|||in|Para 1.24|Not Applicable| |deficit||||||| |Explanation
ofany|||||Para 1.23|No concerns| |uncertainties
about the||||||| |charity|continuing|as a going||||| |concern||||||| |Additional||information|information|information|information|(optional)|(optional)|| |---|---|---|---|---|---|---|---|---| |You ma|choose|||to|include further statements|||where relevant about:| |||||||||Collection ofmonies from the public for either| |The charity*s principal
sources offunds {including
any fundraising)|||||||Para 1.47|general charitable
use or specific causes i.e.,
MacMillan
Coffee Morning where
all funds
raised are handed
over to the specific charity.
The Lions charity has a good name locally and| |||||||||requests to members ofthe public when| |||||||||collecting for funds are well received
by the| |||||||||public who often seek us out in preference to| |||||||||others. We also have a particularly
good| |||||||||working
relationship
with the local| |||||||||supermarkets
who again are always happy to| |||||||||allow us space for collection on funds.| |||||||||We do not undertake
any investments
as our| |Investment
policy and
objectives including
any
social investment
policy
adopted|||||||Para 1.46|income is not enough tojustify this. However,
any surplus funds are deposited
in a higher
in
interest 90day account to try and generate
a
small additional
income.| |||||||||An ageing membership
makes it more difficult| |||||||||to ensure enough
people are available to| |A description
risks facing|||of
the|the principal
charity|||Para 1.46|undertake
collections to raise money. Also, the
Covid 19lockdown
has prevented
us from| |||||||||being able to operate over the last few months| |||||||||meaning
our readily available funds have| |||||||||diminished.
Although
we do have funds| |||||||||available
in our 90day deposit account and| |||||||||these will be used ifnecessary, to ensure we| |||||||||are able to meet any demands
we are reluctant| |||||||||to transfer more than necessary to allow these| |||||||||to be available for as long as possible. The
f3,000 reserve is held within this account so| |||||||||funds will never be allowed to drop below that| |||||||||figure.| |||||||||All charitable
funds raised from the public and| |Other||||||||other sources are used for the benefit of| |||||||||others. All administration
costslfees come| |||||||||from members
annual
subscriptions
and other| |||||||||payments
from members
such as fines at| |||||||||meetings for silly comments
and are keep| |||||||||totally separate from Charitable
funds
in their| |||||||||own account.| ## |Description|of charity's|||||| |---|---|---|---|---|---|---| |tr"us'ts:||||||| |Type of governing
document|||Para 1.25|Constitution||| |'trust deed|ro 'al charter:,|||||| |How is the charity|||Para 1.25|Charitable
Incorporated
Organisation||| |constituted?||||||| |(e.g unlncol|pol steel|||||| |Bssoclatlon,|CIO,'|||||| |Trustee selection methods|||Para 1.25|Certain members are Trustees
by dint of|the|| |including
details of any||||position they hold within the Clacton on|Sea|| |constitutional
provisions
election to post or name||e.g.
of||Lions Club i.e., President. These positions are
decided annually
by nomination
and election||| |any person|or body entitled|||and cease when the office isvacated. Three||of| |to appoint one or more
trustees||||the Trustees are elected for a three-year
period (one retiring each year) by members||of| |||||the club by ballot after nomination.||| |Additional
information||{optional)||||| |You ma
choose to include further statements||||where relevant
about:||| |||||All new Trustees are existing members
and||| |Policies and|procedures|||have worked with and seen the Trustees||| |adopted for
and training|the induction
oftrustees||Para 1.51|operating.
They are also given a copy ofthe
charity deed, grants policy and information||on| |||||a Trustees responsibility
as outlined
in the||| |||||Charity Commission
booklets||| |||||CC3 The Essential Trustee —An Introduction||| |||||The essential Trustee —6 Main Duties||| |||||The charity works within the framework|and|| |The charity's|organisational|||structure of Lions Clubs International
which||has| |structure
and any wider
network
with which the|||Para 1.51|its headquarters
in the USA. There is also
national
organisation
based on a regional|a
basis|| |charity works||||to ensure clubs work within the aims ofthe||| |||||organisation.
Each country works within|its|| |||||laws i.e.,data protection.||| |Relationship|with any|||None||| |related parties|||Para 1.51|||| |Other||||None||| ## ## |Charit|name|||Clacton on Sea Lions Club|CIO| |---|---|---|---|---|---| |Other name the charit|||uses|None|| |Re istered charit||number||1181486|| |Charity's|principal|address||2 Albany Gardens East|| |||||Clacton on Sea|| |||||Essex|| |||||CO15 6HW|| ||Trustee|name|Office (ifany)||Dates acted ifnot for whole
ear|Name ofperson (or body) entitled
to a
oint trustee (ifan| |---|---|---|---|---|---|---| |1|Alan Mercer||President|||Clacton on Sea Lions| |2|Keith Blower||Vice President|||Clacton on Sea Lions| |3|Irene Lock||Secretary|||Clacton on Sea Lions| |4|Ben Carroll||Treasurer|||Clacton on Sea Lions| |5|James Godden||Membership|Secretary||Clacton on Sea Lions| |6|Vacant||Imm. Past President|||Clacton on Sea Lions| |7|Andrew|Johnston|Trustee|||Clacton on Sea Lions| |8|Stephen|Cooper|Trustee|||Clacton on Sea Lions| |9|Adrian|Robinson|Trustee|||Clacton on Sea Lions| |10||||||| |11||||||| |12||||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| |18||||||| |19||||||| |20||||||| |Funds held as custodian|Funds held as custodian|trustees on behalf ofothers| |---|---|---| |Description
ofthe assets||None| |held in this capacity||| |Name and objects ofthe||Not Applicable| |charity on whose behalf|the|| |assets are held and how|this|| |falls within the custodian||| |charit
's obects||| |Details ofarrangements|for|Not Applicable| |safe custody and||| |segregation
ofsuch assets||| |from the charity's
own||| |assets||| ## ## ## ## ## ## |on behal|f ofthe charity's|trustees||| |---|---|---|---|---| ||Signature(s|||| ||Full name(s)|Ben Charles Carroll|Irene|Mary Lock| |Position|(eg Secretary,|Treasurer||Secretary| ||Chair, etc)|||| ||Date|||| ||CLACTON|on SEA LIONS (CIO)|| |---|---|---|---| ||CAMBRIDGE|and COUNTIES BANK|| ||for PERIOD 1 JULY 2020 - 30JUNE 2021||| |Income|||Expenditure| |197.16||Interest|| |197.16|||| |21,459.69|Bal B/F 1 July 2020|Bal C/F 30June 2021|21656.85| |21,656.85|||21,656.85| ## ||for Pe|riod|I JULY 2020-3|0JUNE 2021||| |---|---|---|---|---|---|---| |Income||||||Ex enditure| |1,470.00|||Membership
Fees|||2,345.30| ||||Postage|||48.80| |1,035.00|||Ebay Sales|||| ||||Domain Fee|||16.68| |50.00|||Donations
Received|||| |||Recoverable Expenses||||| |475.00|||Sale Spec Cases|||| ||Registration||Fee (Information|Commisioner)|E|35.00| ||||Stationary|||21.32| ||||Flowers|||31.80| |||Miscellaneous
8 Admin||||57.75| ||||Printing|||86.39| |12.70|||Regalia|||54.49| |3,042.70||||||2,697.53| |1,502.62|8/F 1|July 2020
C/F||30June 2021||1,847.79| |4,545.32||||||4,545.32| # ## |612.00|Auction|| |---|---|---| |285.01|Car BootSale|| |210.00|McMillian Coffee Mornimg|| |2,073.44|Donations
Received|| |132.00|Easter Egg Raffle|| |10,000.00|Grant Tendring
District Council|| |250.00|Refund from British Youth Music Theatre|| ||Insurance|98.00| |45.00|Weekly Quiz Sheets|| |438.00|Quiz Sheets|| |465.00|Sale Specs Cases|| |1,035.00|Ebay Sales|| ||Zoom Fee|143.88| ||Youth Projects|166.00| ||CVST (Affiliation fee)|20.00| |24.06|Amazon - Smile Donation|| |138.65|The Ink Bin|| ||Domain Fee|148.50| ||Storage Unit - Rent|1,875.00| ||Storage Unit - Council Tax|266.24| ||Storage Unit - Electricity|47.60| ||Storage Unit - Insurance|207.96| ||Miscellaneous
8 Admin|180.00| ||Message
in A Bottle|190.00| ||Fund Raising Expences|82.70| ||Donations
- Made|6,130.00| ||Defibrilator|1,122.90| ||Defibrilator Spares|108.00| |15,708.16||10,786.78| |2,916.73|B/F 1 July 2020
C/F 30June 2021|7,838.11| |18,624.89||18,624.89| ## |LCIF Lebanon Appeal|100.00| |---|---| |Stowmarket
and District Lions - Memory Tony Logue|50.00| |Clacton Veterans
Breakfast Club|500.00| |Macmillian
Cancer Support|250.00| |Royal British Legion|40.00| |Clacion Veterans Breakfast Club|300.00| |Walton Food Bank|200.00| |Brightlingsea
Food Bank|200.00| |Maningtree
and District Food Bank|200.00| |Salvation
Army|200.00| |Harwich
Food Bank|500.00| |Trinity Methodist
Church|100.00| |Brightlingsea
Food Bank|1QO.QO| |Crisis at Christmas|180.00| |Essex 8 Herts Air Ambulance|20.00| |British Heart Foundation|10.00| |EACH|10.00| |Royal British Legion|10.00| |GOSH|20.00| |Cancer Reasearch|20.00| |Multiple Scorosis Society - Clacton|20.00| |Clacton Veterans Breakfast Club|150.QO| |Food Cycle|200.00| |PCC StJohns Church|350.00| |Tendring
Elder Care|500.00| |St Helena Hospice|200.00| |The Deputy's
Gift Fund|500.00| |Hope for Tomorrow|600.00| |LCIF Croatia Appeal|250.00| |LCIF India Appeal|250.00| |LCI 105CE|100.00| ||6,130.00|