## GWELLIANT TREFIN IMPROVEMENT ## **ANNUAL GENERAL MEETING MINUTES – 19.02.24** |**Date / Time:**|Monday14th February2024@7:30pm| |---|---| |**Venue:**|CommunityHall,Trefin| |**Present:**|Rose Bongyerire, Nia Cotton, Richard Cotton, Anthony Daniel (Chair), Joy Daniel, David| ||Gardner (Secretary), Lynne Gardner, Lionel Griffiths, Vicky Henson, Martyn Hood,| ||Robert Kidd, Penny Odey (Treasurer-via Zoom), Sheelagh Steadman, Arfor Williams.| |**Apologies:**|Steve Carter, Viv Carter, Liz Davies, Nigel Davies, Neil Henson, Paul Niedzwiedzki,| ||Neil Prior, Rob Smith.| |**Item**|**Minute**|**Action**| |---|---|---| |1|**Opening remarks**: the Chair welcomed all present and asked for apologies for
absence which were noted.|| |2|**Minutes of Annual General Meeting of 13th February 2023**
The Chair asked for approval of the Minutes of the meeting of 13thFebruary 2023.
Acceptance of the Minutes was proposed by Robert Kidd, seconded by Vicky
Henson and approved by all.|| |3
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4
5|**Chairman’s Report**
Anthony Daniel (AD) presented the Chairman’s Annual Report on the past year a
copy of which is attached to these Minutes.
**Accounts and Treasurer’s Annual Report**
Penny Odey (Treasurer) spoke via Zoom to the accounts and summary, copies of
which had been circulated previously and are to accompany these Minutes. The
balances at the end of the year stood at Savings Account £13,308.10; Current
Account £1,170.54; 100 Club £326.50; Petty Cash £42.51 – a total of £14,847.65.
The income from the Village Hall totalled £1,539.50 for the year. PO reported that
GTI required annual income of around £3,500 in order to cover the regular
outgoings including the hall lease and insurance and the grass cutting. Thankfully,
income from the 100 Club, hall rental and fund raising just about covered costs this
year and she thanked Vicki Henson and Jill Hedley for their efforts with the 100
Club and Hall rental respectively. She also thanked Andrew Davison on behalf of
all for his continued regular contributions to funds. VH reported that she had £600
in cash received recently from 2024 100 Club subscriptions which she would pass
to the Treasurer with any income received subsequently.
PO reported that she would be sending the financial records through to Vanessa
for auditing in the near future.**Action – PO to send financial records for 2023**
**to Vanessa for auditing prior to submission to HMRC.**
The meeting thanked Penny warmly for her work as Treasurer throughout the year.
**100 Club Annual Report**
Vicki Henson reported that draws were held monthly at Tea & Chat in the Hall over
the year with the December double draw taking place in the ‘Ship’ after carol
singing. A total of 90 numbers were bought over the course of 2023 with funds|
**PO**
______| raised of £1,593.00. Prizes paid out totalled £794.00, comprising 51% of income as required. £77 was reinvested from returned winnings and a donation of £10 was received. The balance at 1[st] January 2023 was £689.50 and the closing balance was £326.50. The petty cash opening balance in January 2023 was £9.13 and the closing balance was £215.13. VH thanked all those who had bought numbers and contributed towards the fund raising effort. _______ 6 ## **Appointment of GTI CIO Committee and Officers** Anthony Daniel (Chair) referred to the paper circulated before the meeting which advised that whilst Rob Smith, Anthony Daniel, Vicki Henson and Robert Kidd were prepared to stand as Trustees again for the coming year, Martyn Hood and David Gardner are to stand down. Anthony Daniel and David Gardner (DG) are also to stand down as Chairman and Secretary respectively. DG reported that disappointingly there had been no expressions of interest in joining the Committee or filling the vacant posts despite repeated pleas to the community. Thankfully, PO stated that she was prepared not only to continue in the role of Treasurer for the coming year, but also to stand as a Trustee. **Lionel Griffiths proposed the appointment of Robert Kidd, Anthony Daniel, Vicki Henson, Rob Smith and Penny Odey as Trustees and the continuation of Penny Odey as Treasurer for the coming year and the meeting agreed unanimously.** **The meeting also approved with thanks the continuation of Vicki Henson and Jill Hedley in their roles with the 100 Club and the Hall respectively.** The post of Secretary remains vacant until a new post holder can be found and DG agreed to continue with the duties of Secretary until the end of April 2024 to see the organisation through its current period of change. It was noted that it will be essential that this post is filled in the near future for the organisation to be able to operate effectively. In the absence of an applicant for the post of Chairman, **the meeting agreed to a suggestion from AD that an Acting Chairman could be appointed on an ad hoc basis from attendees at each meeting until a new permanent post holder could be found.** The meeting unanimously thanked Martyn Hood, David Gardner and Anthony Daniel for their long and tireless service for GTI over the years. There being no AOB, the meeting closed at 8.00 pm to be followed by the monthly meeting. **The Date of the 2025 AGM is to be confirmed in due course** 2 Chairman's re ort for 2023 Throughout the year, the GTI has continued with its annual events. Firstty the car rally in july which was well attended and enjoyed by all. especially a few of the residents taking part in the rally with tractors and cars. and thanks go to Huw Morris for organising the event and to those who helped run the event throu8h the day. This wa5 followed by the St Marty"n's Fatr. in November where the mayor of Trefi"n. Abe Williams was re-instated by popular demand. The procession from the Ship Inn, to the rock in the middle of the village, was a¢¢ompanied by music from the'Dead Men Walkin8'. and after the ¢ertmony, in the Ship Inn. there was Cawl followed by music provided by Sue Hood's Cor- v-Felin, 'Dead Men Walking,, Neil Prior and Dave Smith, and a duet by the Nied￿ltd2kIS'. Thank$ goes to Lynne Gardner and all those who helped organise this event. The Christmas carol sin8in8 around the tree in Dtcember, started with mince pies, of various shapes and sizes, and mulled wine in the hall and after the carol slnging there was a concert in the Capel Bach, by the cor.y. Felin choir, ar)d was well attended. nol only was ihere singing but ath"on5 were required to the last carol. The proceeds of which went to prostate cancer. This was followed in the Ship Inn by a double draw of the l(K) club, here thanks go to loy Oaniel, Lynne Gardner, Sue Hood and Vicky Henson. I would also like to thank all the trustees for obtainin8 the Christmas tfee from Spittal. and all the helpers who made this event a 8real 5UCCt5S. Throuqhout the yeaf the Hall was more widely used by a number ol qroups fi'rstly the arts and crafts who have a number of Craft fairs through the year. then there is the tea and chat organised by Ann Canning which is held once monlh. and is well attended. The Cofh'.•-Clon¢. which meets every Saturday morning which gives Welsh ￿*merS • chance to speak with Welsh speakers, over a cup of coffeeltea and I would like to thank all those Welsh speakers that turn up and help Then there is the ouiln"n8 ¢roup which meets on¢e a week. The Choir also rehearses once a week. and various other groups occasionally meet in the hall. and thanks ioes io Jill Hedley for keeping tsbs on the h•ll usa8e. There are a few people I would like to thank. Firstly Dave Gardner for the excellent work he has been doin8 with the secretary's duD"es. which involves the meeting notes and other reports which have been done to a high Standard: Penny Odey for tackling the duties of Treasurer- Vicki Henson for running the 100 club throughout the year- lill Hedley. Joy Daniel. Oianne and rim Alwen, for looking aftef the library which is the old telephone kiosk in the villa8e.' and all those who look after the flower boxes throughout the Village. The GTI has als¢ oi¥en donattons to the L.C.C for the park upkeep. I would like to thank all those members. not alrea**-£583.79 **|||**Total(2023) Bank**|**£14,841.14**| |**_Savers Account(0732466)_**||**£1,590.84**
**£1,591.64**
**£18,261.02**
**£16,039.11**
**£16,080.70**
**£13,983.18**
**22**
**17**
**18**
**19**
**20**
**21**||||| |**Balance Dec 20**||**17**|**£1,590.84**||**Interest 2023**|**£124.92**| |**Balance Dec 20**||**18**|**£1,591.64**||**Profit/ Loss (2022vs2023) savings account**|**-£675.08**| |**Balance Dec 20**||**19**|**£18,261.02**|||| |**Balance Dec 20**||**20**|**£16,039.11**|||| |**Balance Dec 20**||**21**|**£16,080.70**|||| |**Balance Dec 20**||**22**|**£13,983.18**|||| |**Balance Dec 20**||**23**|**£13,308.10**|||| ## _**Current Account (0717353)**_ |**Balance Dec 2017**|**£3,983.82**|||| |---|---|---|---|---| |**Balance Dec 2018**|**£2,651.92**||**Profit/ Loss (2022vs2023)**|**£418.29**| |**Balance Dec 2019**|**£1,086.99**|||| |**Balance Dec 2020**|**£541.44**|||| |**Balance Dec 2021**|**£303.05**|||| |**Balance Dec 2022**|**£752.25**|||| |**Balance Dec 2023**|**£1,170.54**|||| ## _**100 Club (74609660)**_ |**Balance Dec 2020**|**£1,072.50**|| |---|---|---| |**Balance Dec 2021**|**£232.50**|| |**Balance Dec 2022**|**£689.50**|| |**Balance Dec 2023**|**£362.50**|| |**£1000 was transferred from 100 club to current account.**
**Please see 100 club account details since cash held and paid out as prize money as well asby BACS.**||| |||| ## _**Village Hall and petty cash (see sep page for more info)**_ |**Hall earnings 2023(included in current account)**|**£1,089.50**|| |---|---|---| |**Petty cash(onepayment £40 from book sales)**|**£42.51**|| |**N.B.only cash included in total figure since BACS money included in Bank account summary.**||| |**Total (including petty cash) for 2023**||**£14,883.65**| |||| GTI 2023 End of year 100 club financial statement ?Ab 144L+L•t Ih¥i upb ujb s• iuhJ• s• Transactions for GTI for year 2023 Tr•wÉilpn ITyp• 0610112023 Fundr•iSin8 1610112023 Tian5fer Qui GWELLIANT TAEFIN 130939807323466 14JAN23 1810112013 Fundr•iiin4 MENtÉR IAini m MEt4TÉR IAmi RP4659918816188000 201141 10 18JAJ423 1S..18 2510112023 O¢n4tion A OAVISON IVoil2013 Tr•fiu¢t￿ Dw¢rlptl O•blt AmoiCi•dltAM¢ Jalin¢• £450.W £1,202.25 £202.2S £516.2S gW121 £1,￿0.00 É114.th) 10.Th) £326.25 ENELOPE oDEY30Dx￿￿IO737?6S67WEB5lTE 309398 1926JAN2310..13 PAUL MOGER 40￿￿￿?1076723I1?CAPoL FOOO 236972 10 291AN23 12.'01 2V0212023 STREETMASTERISOUTh aL￿)x￿)I08&396S0A90I6 MARTIN M000541019 1022FE623 13'.22 2210212023 Tian51er in GWELLIANT IREFIN 130939807323466 2?10212013 1)aMtK ADAVJ50N 0610312023 Oon•tion 1710312QZ3 EBCFE50URCE5 & PR41WWQIIQ5385ZSOTREFIN GT120102fj 10 IYMARZ3 13:14 1710312023 Tr•nsler in GWELLIANT TREFIN 130939807323466 2410312023 H•ll MR M SrnER& MIsHALLRENTALFEESO￿￿x￿2oI72188I Ln9286 1024MAR23 1&.29 2710312023 DLsn•tion A OAV150N 051041202J Gr418 OAVIOGRIFFITHS4LkXK¥M11143S8698GKASSCUTllNG 309998 IOOWR23th1..17 1710412023 Fundraising A OANIEL4EPHILLI TECWIN CONCERT RP46599B9745202￿0 208441 10 17APR23 18..37 2¥0412023 Qwt AQAVWN 0910512023 H•II TREFIN ARTSAP40 CR HALL FEES low￿l12s010122 309950 1008MAY2> 13.'37 2410512023 &11 HUW MORRIS I(¥JJX￿IX3J287972 309546 1024MAY2306..21 2$10512023 DtsnatiOIl A OAVISON 0￿￿202> C•rruTr NINNS DG&JJ7VR CAR P6JMP 11163Y62137L2LW)1 404618 1002JU1123 17..91 1210612023 81115 MARTYN HOOD 6£￿￿￿OI1482S9IS6 8ENCH PART 560059 10 12JUN23 21..18 IZIW2023 H•ll 1310612023 &11s 261W2023 C¥ruTr 2610612023 Cai run 261IW2023 Dan￿lon 2710612023 Car run 0710712023 Gr• E115.06 £ioo.00 £776.40 E134.79 £800.ty) £911.19 £io.th) E144.7* £M.th) £844.79 S(KX¥75 EIPX*.QD £l.fkn).00 £1.844.79 £160.fy) £iP)4.79 ÉIO.tyJ £1,014.79 £769.79 £245. £160. £929.79 ElQ.fy) £939.79 £144.50 £1.084.29 £1,O)4.29 É10.00 £1.014.29 Éio.th) É1.024.29 £1.094.47 £120.fil £l.lU.1g £1.059.47 Él0.￿ £lm9.47 É10.00 £1,069.47 ÉIO.th) É1.079A7 io.fy) £1.099.47 £854.47 £414.82 ÉIO.fyJ £864.47 É60.ty) £474.82 É80. E49.82 TREFIN APTSAWD CRHALLFEESMAY 2m)XO)1143B65797 31M50 10 IUUN23 17'.31 MENTER IAITH SIR &400CW011S3803547 HUW GTI 201841 10 JJJUN23 20.10 É35.00 T MVRRAYMURAAY N434cOPSC*X￿kIS6O9I￿22 301335 10 261VN23 19'.48 C DEAROEN CAR C00613 CARL 3￿00￿)ll$S61188¥ 776207 10 2SJUN23 13.06 ADAV15tsN M SM1TH TDM NTE356 30￿￿￿)ll59661234 309398 10 27JUN2308..J6 OAVIO GRIFFITHS I1)XTh)￿lIS985S6lSGR￿s$CUThING 309398 1007JUL23 12-38 NORRIS & FISHER so00￿116501>49o TREFIN HALL 309294 10 IOJUL23 22.'10 8RINSDENJ&M CAR TON¥ BRINSDEN 287701850371017WI 401623 10 IOJUL23 17'.30 MR M SrnER& MISHALLAENTAL FÉEsofLWx￿I7624lI9I L*9286 LO 13JVL23 18..17 £245. £449.65 1010712023 CarruTr 1310712023 H•II 2410712013 Fundr•iSin8 ADANIEL+EPHIILICOFFI.KLONCt¢P465W8197797NCQ108441 1024JVL23 13-27 2510712023 Don4tion A OAvisof4 01th12023 C¥ru MOBILE CHEQUECAR MLY 0110812023 Cai run MOBILE CHEQUE CAR RALLY 011081202J Cwrv MOBILE CHEQUÉCAR KAiLY 0210812023 H•ll TREFIN ARTSAND CR HALL FEESJULY I1￿￿￿)1175060777 309950 IOOJAUG23 19..36 11th12023 H•ll 2110612023 Cbr run 211C412023 N•II 2YO812023 Don•tion 31th12023 y•II 2510912023 Don•tion 1012023 Grn DAVIOGRIFFITHSf￿iXX￿XK*I21S4laI776￿ASs£uTWrmG 309398 1006C*n307:16 2Y1012023 Donbtion A OAV5SON 1112023 H•ll TREFIN ARTSAWD CR HNLLFEES 10123 Sco)￿11131562O18 309950 ioolt40WI3 18..52 0611112023 Don4tion oulLLANRHIAN COMMUNIT st￿c￿OI234060456 PARK DONATION 309398 1006NOV23 08..56 (Wii12023 Tr•Thsf*v ih GWELLIANfTREFIN 130919807323466 2711112023 Don4tion A OAVISON 0511212023 H•ll CORBErroifvNE OIANE CORUÉTT FP233Y90L7980¥71 070246 IOOSDEC2J I&.>9 R M STYLER & MIS HALL RENTAL FEES 00￿X￿￿)19I7s321JQ89Ieo 10070EC23 10."I9 OAVIDGAAONER I(*Xt￿lI55Oxj162 XMASTIiEE LIGTrII$535030 10 1SDEe23 21..14 A OAVISON £60.W £534.81 Éio.fyJ £544.82 £I0.￿j £574.82 Éio.trJ £564.82 É10.fy) É554.82 £120.fyJ £694.82 Mri M SrnEf¢& MISHALLRENTAL FEESoc¢￿(￿W279231J860S9286 10 IIAU623 11.'39 A OANIEL+EPHILLI CLASSIC CAR RUN RP46599854578360W 202441 1021AUG2J 11..14 MOBILE CIIEQUECROESGOCHWI HAiL A OAV5SON TREFIN ARTSA14D CRItAtLFEE57n3 1O(iXK￿)1l91OJ61(x}IO9950 1031AVG2321 A OAVISON É82.50 £n7.32 £335.71 £1.128.03 É15.ty) É792.32 El0.￿ É1.138.03 £120.fy) £1.258.03 £10.￿ £1,268.03 £943.03 £953.03 £925.lYJ Éio. £120.fyJ EI,073.OJ £1,073.03 £i,coJ.fyJ £10.￿ £1.083.03 É22.$0 EI.10S.53 £125.fy) £1.230.53 É1.160.54 Él0.￿ £1.170.54 1511212023 2711212023 Oon•tion £69.99 TREFIN VILiAGE IIALL INCOME 2023 JM3-2023 Trelin Arts & Crafts Society ITA&CS1 22-03-2023 Cory Felin 224)3-2023 U3Alenvironmeni group 22-03-2023 Quilting gfoup 31-03-2023 TA&CS I￿04-2013 TA&CS 05￿5-2023 TA&CS 29-05-2023 TA&CS 12-07-2023 Cory Felin online cash cash cash online online online online cash £7.50 £50. £20. £90. £7.50 £120 £7.50 £120 £60. Irii 31-07-2023 TA&CS I￿08-2023 Quilting 8fQUP IW-2023 CroeS￿h Wl 28-08-2023 TA&CS 3￿1￿2023 TA&CS 05-12-2023 Oiane Cothttlprl￿ie event 05-12-2023 Quilting Group (&12-2023 Cory Felin online cash heque online onlin• online cash cash £120 £82.50. E15 £120 £120 £22.50 £60. £65. Onllne P￿ents Tretsn Arts & Crafts Society Jill Medley in lieu of Cash ptymenis. Diane Corbttt total of totsl of £624.50 £427.50 £22.50 Ch¢qu¢ P￿￿entS Croe$8och Wl total of £15 Totsl £1.￿9.50 Income ha$ been 8eTherated by the hall bein6 used on a re8ular ba$is bythree 6roup5'. TA&CS. Cor Y felin and the local Quiltin88roup who pay fees. There has bpen private rental by U3A. Croe5goch Wl and one local re5ideht. Th¢ hall has also be¢n us¢d without char88 on a r¢8ular basis ￿.. GTI. Llanrhian CC. Tea & Chat and Coffi a Clgn¢. There has been several ad hoc free of charge events.. St John's Ambulance Defi"brillatortrainI￿ Eco Dewi and Treh"n Ener8y g¢oup. JH 06•2-2024 GTI Accounts 2023 SUMMARY Total money (excluding cash held by 100 club) £14,883.65 Money IN Donations £820 Hall raised £1089.50 Fundraising- including car run £1199.71 100 club £lOOO Money OUT Donated £lOOO Grass Cutting £815 Bills (including lease and insurance) £2675.92 7 Greot Eastern ferrace NEYLAND Pemb$ SA73 IQA 01646 601335 20th March, 2024. GTI A¢¢ounts- 2023 To whom it may concern Thls Ss to conflrm that the above accounts hove been checked and found to be true record of the flnanclal undertaklngs of GTI durfn9 the year January 2023 D•¢•mb•r 2023. Vanessa Tyrwhltt-walker Responslble Ffjnanclal Offlcerlclerk to Llanrhlan Communlty Councll