GWELLIANT TREFIN IMPROVEMENT
Annual General Meeting Minutes
Date/time: Tuesday 11th January 2022 at 7.30 pm Venue: Virtual meeting by ZOOM Present: Lynne Berryman, Viv Carter, Anthony Daniel (Chair), Joy Daniel, Liz Davies, Nigel Davies, Andrew Davison, David Gardner (Secretary), Lionel Griffiths, Jill Hedley, Neil Henson, Vicki Henson, Martyn Hood, Sue Hood, Nia Jenkins, Robert Kidd, Paul Niedzwiedzki, Penny Odey (Treasurer) – part meeting, Neil Prior, Rob Smith, Jayne Williams Apologies : Ann Canning, Steve Carter, Mark Tyler Minute Item Action 1 Minutes of Annual General Meeting of 12[th] January 2021. The Chair (AD) welcomed all attendees to the meeting and asked for approval of the Minutes of the AGM of 12[th] January 2021. Acceptance without amendment was proposed by Martyn Hood, seconded by Lionel Griffiths and agreed by all. 2 Treasurer’s Rep o rt All attendees confirmed that they had received copies of the accounts circulated previously and the Chair asked for approval. Approval was proposed by David Gardner, seconded by Martyn Hood and confirmed by all. Penny Odey (Treasurer) made a plea that in future the AGM should be held later as the financial year ended at the end of December and she was finding it difficult to prepare the accounts in the short space of time. This was agreed unanimously. PO further advised the meeting that she had arranged with the bank that she wished to go paperless in future, and that the booking form for the Community Hall would need to be amended in light of the proposed responsibility changes. Action - PO to discuss PO / with Jill Hedley and make the necessary amendments. JH Thanks were expressed to PO by all present for the work that she had done over the year. ----- o0o ----3 Chairman’s Report Anthony Daniel (Chairman) reported that Covid restrictions had prevented some of the usual community activity during the year but that a number of events had been held successfully. These included:- the Classic Car Rally (thanks to Huw Morris); the St Martyn’s Fair and the enrolment of Abe Williams as the new Mayor; the Christmas Fair staged by the Arts & Crafts Group for which GTI provided mulled wine and pies; GTI Mark H Christmas meal; carol singing round the tree with mulled wine and mince pies; and the Christmas Eve Jingle Bells procession round the village. In addition, Martyn Hood had run the fund raising 100 Club with great style throughout the year and a number of Tea & Chat get gatherings were held in the Hall. AD thanked all who had contributed towards making these events so successful, but he also said that it tended to be the same few people and that it was important to recruit more from the area to assist with the organisation and running of future events. He continued by introducing a note of caution, reminding the meeting that the lease for the Hall was up for renewal in 2 years and expressing concern that a lack of income
might mean that GTI might not be able to pay for both the Hall and the grass cutting. During ensuing discussion many expressed the view that Covid restrictions had had a limiting effect on events and income streams and that there was every chance that income would increase as restrictions were eased. It was also widely held that the Hall was a vital asset for the area and that every effort should be made to retain it.
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RS
4 100 Club Draw
Martyn Hood (MH) reported that the last 100 Club draw of the year (a double draw) had been held ‘live’ at the Ship Inn following the Carol Singing and the winning numbers were 22 and 43 (£45), 45 and 24 (£25) and 30 and 17 (£15). The next draw would be held by Zoom on the 25[th] January. Membership for the year was the highest on record at 95 and £9.00 in cash remained to be carried over to next year.
Action MH is to complete the accounts and circulate them to Trustees within 4 weeks. Auditing of the accounts is to be arranged through the Treasurer.
MH / PO
MH was pleased to report that 32 renewals had been made for the new year and requested that further renewals should be made asap to qualify for the first draw. He also reiterated his request for someone to take over his 100 Club responsibilities as he wished to step down and asked for volunteers to step forward.
DG expressed thanks on behalf of GTI to MH for his work with the 100 Club during the year and this was echoed by all.
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5 Appointment of Officers AD advised the meeting that the present Trustees comprised himself as Chair, David Gardner as Secretary, Rob Smith, Martyn Hood, Robert Kidd and Vicki Henson, the latter two having been seconded as Trustees recently. All had expressed a willingness to continue in post and there had been no new expressions of interest. Acceptance of the existing Trustees was proposed by Lynne Berryman, seconded by Liz Davies and approved by all.
Penny Odey was willing to continue as Treasurer and in the absence of any competitors her re-appointment was proposed by Lionel Griffiths, seconded by Jill Hedley and approved unanimously.
Having expressed a wish to relinquish primary responsibility for managing bookings of the Hall, Rob Smith is to hand over to Jill Hedley. Acceptance of the change was proposed by Rob Smith, seconded by Lynne Berryman and approved by all. Action - AD is to officially notify the Charity Commission of the two new Trustee AD appointments
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The meeting closed at 8.02pm
Date of next meeting : - To be confirmed
| Accounts GTI 2021 | Accounts GTI 2021 | Accounts GTI 2021 | Accounts GTI 2021 | Accounts GTI 2021 | P.J.Odey 9/1/2022 |
P.J.Odey 9/1/2022 |
P.J.Odey 9/1/2022 |
|
|---|---|---|---|---|---|---|---|---|
| Total (2020) | £17,653.05 | |||||||
| Total (2021) | £16,786.20 | |||||||
| Savers Account (0732466) Balance Dec 2017 £1,590.84 Balance Dec 2018 £1,591.64 Balance Dec 2019 £18,261.02 Balance Dec 2020 £16,039.11 Balance Dec 2021 £16,080.70 |
||||||||
| Balance Dec 2017 | £1,590.84 | Interest | £1.59 | |||||
| Balance Dec 2018 | £1,591.64 | Profit/ Loss (2020vs2021) | £41.59 | |||||
| Balance Dec 2019 | £18,261.02 | |||||||
| Balance Dec 2020 | £16,039.11 | |||||||
| Balance Dec 2021 | £16,080.70 | |||||||
| Treasurers Account (0717353) Balance Dec 2017 £3,983.82 Balance Dec 2018 £2,651.92 Balance Dec 2019 £1,086.99 Balance Dec 2020 £541.44 Balance Dec 2021 £303.05 |
||||||||
| Balance Dec 2017 | £3,983.82 | |||||||
| Balance Dec 2018 | £2,651.92 | Profit/ Loss (2020vs2021) | -£238.39 | |||||
| Balance Dec 2019 | £1,086.99 | |||||||
| Balance Dec 2020 | £541.44 | |||||||
| Balance Dec 2021 | £303.05 | |||||||
| 100 Club (74609660) Balance Dec 2020 £1,072.50 Balance Dec 2021 £232.50 see attached pdf Money in £2,455.46 Money out £1,615.46 |
Profit/loss 2021 £840.00 |
|||||||
| Village Hall | ||||||||
| Total Cash | £170.00 | |||||||
| BACS / cheques | £360.00 | |||||||
| Hall earnings 2021 (including some of 2020) | £530.00 | |||||||
| Total (including 100 club and village hall) | £16,786.25 | |||||||
| Savers account (0732466) See attached pdf of bank transactions |
||||||||
| Money in | ||||||||
| Description | Amount | |||||||
| 2021 | Interest | £1.59 | ||||||
| 2021 | Transfer | Profits From 100 club (2020) | £1,000.00 | |||||
| 2021 | Transfer | Profits From 100 club (2021) | £1,000.00 | |||||
| Total | £2,001.59 | |||||||
| Money out | ||||||||
| Day | Month | Year | Category | Who | Description | Amount | ||
| 15 | 3 | 2021 | Transfer | To current account | £1,000.00 | |||
| 5 | 7 | 2021 | Transfer | To current account | £400.00 |
| Total (including 100 club and village hall) | Total (including 100 club and village hall) | Total (including 100 club and village hall) | Total (including 100 club and village hall) | Total (including 100 club and village hall) | Total (including 100 club and village hall) | Total (including 100 club and village hall) | £16,786.25 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Savers account | (0732466) | ||||||||||
| See attached | pdf of bank transactions | ||||||||||
| Money in | |||||||||||
| Description | Amount | ||||||||||
| 2021 | Interest | £1.59 | |||||||||
| 2021 | Transfer | Profits From 100 club (2020) | £1,000.00 | ||||||||
| 2021 | Transfer | Profits From 100 club (2021) | £1,000.00 | ||||||||
| Total | £2,001.59 | ||||||||||
| Money out | |||||||||||
| Day | Month | Year | Category | Who | Description | Amount | |||||
| 15 | 3 | 2021 | Transfer | To current account | £1,000.00 | ||||||
| 5 | 7 | 2021 | Transfer | To current account | £400.00 |
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12 7 2021 Transfer To current account £240.00
8 10 2021 Transfer To current account £320.00
£1,960.00
Amount in Account Carryover 2020 £16,039.11
Expenditure £1,960.00
Income £2,001.59
Difference (check) £16,080.70
Treasurers Account (0717353)
Money IN
See attached pdf of bank transactions
Day Month Year Category Who Description Amount
2021 Donations A. Davidson £120.00
3 11 2021 Fundraising Classic car run £407.17
2021 Tranfer Transfer from savings account £1,960.00
1 2021 Fundraising R.Smith Money for 100 club £20.00
4 1 2021 Rental Karen Saunders Rental of hall £85.00
12 1 2021 Rental Mathry WI Rental of hall (from 2018) £25.00
5 7 2021 Rental PCC Elections (from 2021) £125.00
4 1 2021 Tranfer Transfer from 100 club (raffle) £138.00
4 1 2021 Tranfer Martyn Hood Transfer from 100 club £12.46
TOTAL £2,892.63
Money OUT
Day Month Year Category Who Description Amount Receipts?
Jan 2021 Tranfer To 100 club (Rob Smith) £20.00
2021 Website P.J.Odey (123 REG) Website £181.01 yes
15 3 2021 Lease EPC Resources & PR Hall lease £1,000.00
23 6 2021 EPC Resources & PR £229.42
2021 Grass David Griffiths Grass cutting £800.00 yes
2021 Christmas A.Daniels Christmas trees x 3 (2019,2020 &2021) £320.00 yes
5 7 2021 Insurance Norris and Fisher Hall Insurance £380.59 yes
23 11 2021 The Ship (St Martins) Cawl & Wine £100.00 yes
20 12 2021 Christmas Caffi Ragna Mince pies and wine £100.00 yes
TOTAL £3,131.02
Amount in Account Carryover 2019 £541.44
Expenditure £3,131.02
Income £2,892.63
Difference (check) £303.05
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Petty cash 2021
Starting Value £24.51 Amount remaining £27.51
Money Out
Day Month Year Category Who Description Amount
Money Out £0.00
Money In
Day Month Year Category Who Description Amount
3 7 2021 books Anthony Daniels sale of books £3.00
Money In £3.00
Starting value £24.51
Starting value plus incomings £27.51
Money out £0.00
Calculated money in cash box £27.51
Actual money £27.51
Village Hall
Outstanding money from 2020
£85.00 Karen Saunders (paid 2021)
£125 PCC (paid Feb 2021 into 100 club)
£25 Mathry village Hall paid 12.1.21.
£20 Martin Leonard.Paid 2021
Date Received from Amount
2021 Martin Leonard day hire £20.00
2021 Craft Fair Aug 28th - 30th £60.00
2021 Craft Fair Oct 23rd - 25th £60.00
2020 Money from 2020 (Rob Smith) £30.00
Total Cash £170.00
2021 PCC Booking hall from 2019 (paid into 100 club account Feb 2021) £125.00
2021 PCC Booking hall from 2021 (July 2021) £125.00
2021 Karen Saunders £85.00
2021 Mathry WI £25.00
BACS /cheques payments £360.00
Hall earnings 2021 (including some of 2020) £530.00
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New 100 Club (74609660)
Balance Dec 2017 £1,086.00
Balance Dec 2018 £1,623.50
Profit 2018 £537.50
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