Trustees' Annual Report for the period
Period start date Period end date 01 January 2023 31 December 2023
From To
Section A Reference and administration details
WOODSMOKE GROUP
Charity name Other names charity is known by Registered charity number (if any) 1181464 Charity's principal address
39 Tunstall Park |
|
| Sunderland | |
| Tyne and Wear | |
| Postcode | SR2 7SJ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 1 | James McGeorge | Chair | ||
| 2 | Alan Henderson | Secretary | ||
| 3 | Joshua Gateshill | Treasurer | ||
| 4 | Austin Ward | |||
| 5 | Alistair Briggs | |||
| 6 | William McGeorge | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 7[th] January 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in July (eg. appointed by, elected by)
Additional governance issues (Optional information)
Membership of the club is open to young people aged between 9 and 21 You may choose to include mainly residing in the Sunderland locality. additional information, where relevant, about: The trustees oversee the day to day running of the group. The trustees • policies and procedures policies and procedures seek the views of members, the group’s youth workers and volunteers in deciding the activities to be run.
- policies and procedures policies and procedures adopted for the induction and training of trustees;
There is a child protection policy in place. Disclosure and Barring Service checks are carried out on everyone over the age of 18 prior to commencement of employment, voluntary participation, or trusteeship and checks are carried out again in line with statutory requirements. All trustees give their time voluntarily and received no remuneration or other benefits
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To Help young people aged 9 to 21, especially but not exclusively through leisure time activities, so as to develop their capacity and capabilities that they may grow to full maturity as individuals and Summary of the objects of the members of society charity set out in its governing document
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In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The main activities are as follows:
� an annual summer camp.
� a programme of youth orientated events and activities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Our aim is to provide an educational outdoor adventure experience shaped by fun, friendship, free-thought and respect without exclusion due to financial constraints.
As they learn about themselves and others in a focused programme, they gain positive memories that they can build upon as they move into adult life whilst providing opportunities for them to become volunteers themselves.
The experience teaches the individual:
• How to make new friends and grow more independent • To develop social skills and self confidence
• To respect and appreciate nature
• To embrace physical activity
• How to relax and have a break
- To take advantage of the many learning opportunities available
We welcome all young people, aged between 9 and 21, regardless of personal background, faith, gender, or personal circumstances
Additional details of objectives and activities (Optional information)
Woodsmoke Group continue to recognise the importance of safeguarding and are keen to ensure we keep up to date with any changes in legislation as they happen.
Our volunteers were, as always, exceptional in keeping Woodsmoke Group in a healthy financial position through the giving of their time and monetary donations.
You may choose to include further statements, where relevant, about:
- policy on grant making.
Woodsmoke Group’s Long-Term Strategy is to increase external corporate funding, and this was a key focus in 2023. The Trustees found that 2023 was the most successful year to date with regards to corporate funding identified and successfully received in the form of various grants. As shown in the accounts, this was £5,000, which was donated by 3 different organisations. This money will look to be utilized in 2024 in the form of a project to update our on-site toilet facilities, in addition to the continuing review of activities offered during the Summer Camp.
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policy programme related investment.
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contribution made by volunteers.
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Section D Achievements and performance
Camp in 2023 was seen as another success and continues to be the Group’s main focus Summary of in achieving our main objectives. Attendance was slightly lower in 2023 in comparison to the main 2022, however, all volunteers and Campers alike were determined to make the most of achievements the activities, fun and comradeship on offer at the summer camp. of the charity during the year
The weather affected proceedings, with activities such as River Rafting being amended last minute to include a variety of Team Building Activities on our sports field. However, despite this, all campers and volunteers maintained a positive attitude throughout.
In a continued difficult economic climate, excluding external corporate funding, Woodsmoke Group’s cost were within a healthy tolerance of our normal level of donations, with costs such as maintenance being at a reduced level, and with our Chef team managing to provide high quality food at a reduced cost due to utilising the available choice of budget retailers. If Woodsmoke were unable to secure any additional corporate funding, the bank balance would have still ended in a healthy position, therefore it is an extremely positive outcome to be starting 2024 with additional funds to improve facilities and activities.
Section E Financial review
Brief statement of the charity’s policy on reserves
Cash at bank at 31/12/23 was £13,149 in unrestricted funds. The main financial risk to the charity is any unexpected costs with regards to maintaining our equipment, in order to provide the safest environment possible, for our volunteers and campers. The funds are kept to cover any expenditure needed in order to uphold these standards before next years’ camp.
Details of any funds materially in deficit
Not Applicable
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Currently, the Charity’s main source of income is donations from our campers and volunteers who attend the Summer Camp. We currently request an amount that covers only the cost of Camp, and the reserve stated above. However, this amount is not mandatory, and we offer reduced or waived rates, for families/members who can not afford the full cost.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Joshua Gateshill | Alan Henderson | |
Treasurer |
Secretary | |
| 30/10/2024 | ||
| 30/10/2024 |
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| Woodsmoke Group | Woodsmoke Group | Woodsmoke Group | Woodsmoke Group | 1181464 | CC16a | ||
|---|---|---|---|---|---|---|---|
| Receipts and payments accounts | |||||||
| For the period from |
1/1/2023 | To | 31/12/2023 | ||||
| Section A Receipts and payments | |||||||
| Notes A1 Receipts |
Unrestricted to the nearest £ |
Restricted funds to the nearest £ |
Endowment to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||
| Donations | 10,506 | - | - | 10,506 | - - - - |
||
| Donations - Fundraising by Volunteers | - | - | - | - | |||
| Grants | 5,000 | - | - | 5,000 | |||
| Gift Aid | - | - | - | - | |||
| Sub total(Gross income for AR) A2 Asset and investment sales, (see table). |
15,506 | - | - | 15,506 | - | ||
| - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||
| Total receipts A3 Payments |
|||||||
| - | - | 15,506 | - | ||||
Cost Of Fundraising Events |
7,832 | 81 | - | 7,913 | - - - - - - |
||
| Repairs and Maintenance | 1,293 | - | - | 1,293 | |||
| Light and Heating | 195 | - | - | 195 | |||
| Water and Sewerage | 187 | - | - | 187 | |||
| Insurance | 1,170 | - | - | 1,170 | |||
| Printing, Postage, Stationery & Printing Supplies | 57 | - | - | 57 | |||
| Sub total | 10,734 | 81 | - | 10,815 | - | ||
| A4 Asset and investment purchases, (see table) | |||||||
Purchase of Fixed Assets |
- | - | - | - | |||
| Sub total | - | - | - | - | - | ||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 81 | - | 10,815 | - | ||||
| 4,772 | - 81 | - | 4,690 |
- | |||
| - | - | - | - | - - |
|||
| 8,377 | 81 | - | 8,458 | ||||
| 13,149 | - | - |
13,149 | - |
30/10/2024
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at the end of the period |
Section B Statement of assets and liabilities at the end of the period |
|||
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Details Bank Total cash funds Details Ridge Tents Large Bell Tents Cooking Facilities Medium Bell Tents Storage Containers Toilet Facilities Shower Facilities Details Details Marquee Tents Signature |
Unrestricted Restricted funds to nearest £ to nearest £ 13,149 - 13,149 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset Cost(optional) - Fund to which asset Cost(optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Fund to which Amount due - Joshua Gateshill Print Name Alan Henderson |
Endowment to nearest £ |
|
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| Current value | ||||
| - | ||||
| Current value | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due | ||||
| Date of approval | ||||
30/10/2024 |
||||
| 30/10/2024 |
30/10/2024
CCXX R2 accounts (SS)
2
Section C Notes
30/10/2024
CCXX R3 accounts (SS)
3