**Trustees' Annual Report for the period From** Period start date **To**[Period end date ] 01 01 2022 31 12 2022
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1181464
WOODSMOKE GROUP
**Charity's principal address** 39 Tunstall Park
Sunderland
Tyne and Wear
**Postcode SR2 7SJ**
## **Names of the charity trustees who manage the charity**
- **Dates acted if not for whole Name of person (or body) entitled**
- **Trustee name Office (if any) year to appoint trustee (if any)**
- 1 James McGeorge Chair 2 Alan Henderson Secretary 3 Joshua Gateshill Treasurer 4 Austin Ward 5 Alistair Briggs 6 William McGeorge 7 8 9
- 10 11 12 13 14 15 16 17
- 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1
> March **2012**
**TAR**
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 7th January 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in July (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
- Membership of the club is open to young people aged between 9 and 21
- You **may choose** to include mainly residing in the Sunderland locality. The trustees oversee the day to
- additional information, where day running of the group. The trustees seek the views of members, the
- relevant, about: group’s youth workers and volunteers in deciding the activities to be run.
- ● policies and procedures There is a child protection policy in place. Disclosure and Barring Service adopted for the induction and checks are carried out on everyone over the age of 18 prior to training of trustees; commencement of employment, voluntary participation, or trusteeship and ● the charity’s organisational the charity’s organisational checks are carried out again in line with statutory requirements. All structure and any wider network trustees give their time voluntarily and received no remuneration or other benefits
- the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To Help young people aged 9 to 21, especially but not exclusively through leisure time activities, so as to develop their capacity and capabilities that they may grow to full maturity as individuals and members of society **Summary of the objects of the charity set out in its governing document**
2
> March **2012**
**TAR**
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The main activities are as follows: ● an annual summer camp. ● a programme of youth orientated events and activities.
Our aim is to provide an educational outdoor adventure experience shaped by fun, friendship, free-thought and respect without exclusion due to financial constraints. **Summary of the main activities** As they learn about themselves and others in a focused programme, they **undertaken for the public** gain positive memories that they can build upon as they move into adult **benefit in relation to these** life whilst providing opportunities for them to become volunteers **objects (include within this** themselves. **section the statutory declaration that trustees have** The experience teaches the individual: **had regard to the guidance** ● How to make new friends and grow more independent **issued by the Charity** ● To develop social skills and self confidence **Commission on public benefit)**
● How to make new friends and grow more independent ● To develop social skills and self confidence ● To respect and appreciate nature • To embrace physical activity • How to relax and have a break
● To take advantage of the many learning opportunities available
We welcome all young people, aged between 9 and 21, regardless of personal background, faith, gender, or personal circumstances
## **Additional details of objectives and activities (Optional information)**
Woodsmoke Group continue to recognise the importance of safeguarding and are keen to ensure we keep up to date with any changes in legislation as they happen.
Our volunteers were, as always, exceptional in keeping Woodsmoke Group in a healthy financial position through the giving of their time and monetary donations.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
● policy programme related investment;
● contribution made by volunteers.
Woodsmoke Group’s Long-Term Strategy is to increase external corporate funding, and this was a key focus in 2022. The Trustees found that 2022 was a particularly difficult year to obtain funding due to various pressures economically on those we applied for funding with. However, there were key learnings to take into 2023 around the level of detail needed to successfully obtain funding from external sources.
However, Woodsmoke were extremely fortunate to be selected as part of the Co-Op Community Fund, which saw Co-Op shoppers in our Local area able to contribute funds to Woodsmoke through their daily and weekly shopping.
3
> March **2012**
**TAR**
Section D Achievements and performance
2022 saw Woodsmoke’s first Summer Camp since the pandemic, and the **Summary of the main** 100[th] Camp ever of its kind. Summer Camps are our primary objective **achievements of the charity** and on reflection the Trustees believe the Summer Camp of 2022 to be **during the year** an extremely successful event. Normally Woodsmoke Camp’s have a core group of Campers who attend year on year, with only a few new additions annually. However, 2022 saw Woodsmoke presented with the challenge of 18 new Campers, out of a total of 42. Additionally, a lot of our new attendees were of a younger age, therefore potentially on their first ever residential trip. Despite these challenges, Woodsmoke Summer Camp saw full attendance for the full 10 days of Camp, with many parents/guardians requesting to sign up again in 2023. Another important achievement of 2022 was the careful management of finances, in an unstable economic climate. All costs, such as activities, food and maintenance, were assessed and closely monitored to ensure that they did not increase to the extent of those we saw in the rest of the UK. Also, a strong relationship with service providers we have used for years, allowed us to maintain some costs at a pre-pandemic level.
4
> March **2012**
**TAR**
**Section E Financial review**
Cash at bank on 31/12/22 was £8,458. Which was roughly a £4k **Brief statement of the** increase in our reserves. Restricted funds remain at £81, which will be **charity’s policy on reserves** allocated towards DBS checks in 2023. Funds were increased overall due to 2 notable donations and diligent budgeting of costs.
The main financial risk to Woodsmoke Group continues to be any unexpected maintenance costs, however, year on year we are adapting to any challenges presented. All funds kept in bank at year end are with the intent of being able to maintain a safe environment within the main Summer Camp.
**Details of any funds materially** Not Applicable **in deficit**
## **Further financial review details (Optional information)**
All expenditure is key in supporting Woodsmoke Group’s objectives, as it You **may choose** to include is ensuring we are providing the safe environment in the future, that additional information, where enables all of our key objectives. relevant about:
● the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Full name(s) Joshua Gateshill Alan Henderson
Position (eg Secretary, Chair, etc) Treasurer Secretary
Date
31/10/2023
**----- End of picture text -----**
> March **2012**
5
**TAR**
**----- Start of picture text -----**
Woodsmoke Group 1181464
Receipts and payments accounts CC16a
For the period 1/1/2022 31/12/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 15,311 - - 15,311 -
Donations - Fundraising by Volunteers - - - - -
Restricted Funds (DBS Donation) - - - - -
Gift Aid 1,013 - - 1,013 -
Sub total (Gross income for AR) 16,324 - - 16,324 -
A2 Asset and investment sales, (see table).
- - - -
Sub total - - - - -
Total receipts 16,324 - - 16,324 -
A3 Payments
Cost Of Fundraising Events 7,033 387 - 7,420 -
Repairs and Maintenance 3,220 - - 3,220 -
Light and Heating - - - - -
Water and Sewerage - - - - -
Insurance 821 - - 821 -
Printing, Postage, Stationery & Printing Supplies 13 - - 13 -
Sub total 11,087 387 - 11,474 -
A4 Asset and investment purchases, (see table)
Purchase of Fixed Assets 410 - - 410
Sub total 410 - - 410 -
Total payments 11,497 387 - 11,884 -
Net of receipts/(payments) 4,827 - 387 - 4,440 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 3,550 468 - 4,018 -
Cash funds this year end 8,377 81 - 8,458 -
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31/10/2023
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**
**B3 Investment assets**
**B1 Cash funds**|**Details**
Marquee Tents
Ridge Tents
Large Bell Tents
Cooking Facilities
Medium Bell Tents
Storage Containers
Toilet Facilities
Shower Facilities
Bank
**_Total cash funds_**
**Details**
Signature
**Details**
**Details**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**8,377**
**81**
**8,377**
**81**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**Fund to which**
**Amount due**
**-**
Alan Henderson
Print Name
Joshua Gateshill||**Endowment**
**to nearest £**
**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
Date of
31/10/2023
31/10/2023|
31/10/2023
CCXX R2 accounts (SS)
2