## **Trustees' Annual Report for the period**
Period start date Period end date 01 01 2021 31 12 2021
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1181464 **Charity's principal address** 39 Tunstall Park
## WOODSMOKE GROUP
Sunderland Tyne and Wear **Postcode SR2 7SJ**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 James McGeorge Chair
2 Alan Henderson Secretary
3 Joshua Gateshill Treasurer
4 Austin Ward
5 Alistair Briggs
6 William McGeorge
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
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||||
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 7th January 2019
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in July
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Membership of the club is open to young people aged between 9 and 21 mainly residing in the Sunderland locality. The trustees oversee the day to day running of the group. The trustees seek the views of members, the group’s youth workers and volunteers in deciding the activities to be run. There is a child protection policy in place. Disclosure and Barring Service checks are carried out on everyone over the age of 18 prior to commencement of employment, voluntary participation, or trusteeship and checks are carried out again in line with statutory requirements. All trustees give their time voluntarily and received no remuneration or other benefits
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To Help young people aged 9 to 21, especially but not exclusively through leisure time activities, so as to develop their capacity and capabilities that they may grow to full maturity as individuals and **Summary of the objects of the** members of society **charity set out in its governing document**
March **2012**
**TAR**
2
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The main activities are as follows:
- an annual summer camp.
- a programme of youth orientated events and activities.
Our aim is to provide an educational outdoor adventure experience shaped by fun, friendship, free-thought and respect without exclusion due to financial constraints.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
As they learn about themselves and others in a focused programme, they gain positive memories that they can build upon as they move into adult life whilst providing opportunities for them to become volunteers themselves.
The experience teaches the individual:
- How to make new friends and grow more independent
- To develop social skills and self confidence
- To respect and appreciate nature • To embrace physical activity • How to relax and have a break
- To take advantage of the many learning opportunities available
We welcome all young people, aged between 9 and 21, regardless of personal background, faith, gender, or personal circumstances
## **Additional details of objectives and activities (Optional information)**
Woodsmoke Group continue to recognise the importance of safeguarding and are keen to ensure we keep up to date with any changes in legislation as they happen. In 2021 we appointed a Trustee Safeguarding Lead to oversee and review our processes annually, to keep on top of risk assessments and other policies and procedures.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Our volunteers were, as always, exceptional in keeping Woodsmoke Group in a healthy financial position through the giving of their time and monetary donations. Most notably, our volunteers completed two separate fundraising events, with proceeds given as a donation to Woodsmoke Group. These were, a sponsored walk in memory of Woodsmoke Group volunteer Richie Ford, and a coast to coast cycle completed by volunteers.
Continuing from previous years, the Trustees identified external funding opportunities as a key area to focus emphasis, in order to continue to provide the most exciting yet safest experience whilst achieving our objectives.
March **2012**
**TAR**
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
In 2021, funding received by The Community Foundation in 2020, was able to be spent an allocated towards it’s donated cause. This was the bespoke fitting of storage containers, to help better utilise how we keep safe and secure all tentage and activity materials while not in use throughout the year. Due to COVID-19 Trustees again voted against running our normal Summer Camp event. It was felt that the safe, secure, and fun environment usually offered to campers would still not be possible. Government Guidelines meant that we were legally allowed to organise an event for volunteers, however, guidelines and legislation around how we would keep safe our charity users under the age of 18 was not yet clear. Therefore, our main activity in 2021 was to organise a socially distanced maintenance weekend for volunteers. The main goal of this event was to continue to maintain the field we use for our usual Summer Camp, and additionally to fully complete the transition into our new Storage Container system, which we would look to use in 2022. Fortunately, due to the generosity of volunteers and supporters of Woodsmoke Group, we were able to keep our finances in a good position, and begun planning for Summer 2022 early.
March **2012**
**TAR**
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Cash at bank on 31/12/21 was £4,018. Despite this being less than 2020 however, only £468 of this was restricted funds. Unrestricted funds had increased to £3,550. The main financial risk to Woodsmoke Group continues to be any unexpected maintenance costs, however, 2020 & 2021 have proven our ability to overcome these potential obstacles. All funds kept in bank at year end are with the intent of being able to maintain a safe environment within the main Summer Camp.
## **Details of any funds materially in deficit**
Not Applicable
## **Further financial review details (Optional information)**
The main source of income in 2021 was Fundraising Events by You **may choose** to include volunteers/supporters. The main expenditure in 2021 the use of restricted additional information, where funds, which were used for the fitting out of our storage countainers. This relevant about: expenditure is key in supporting Woodsmoke Group’s objectives, as it is the charity’s principal ensuring we are providing the safe environment in the future, that sources of funds (including enables all of our key objectives.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Alan Henderson **Full name(s)** Joshua Gateshill **Position (eg Secretary, Chair,** Treasurer Secretary **etc) Date** 28/10/2022
March **2012**
**TAR**
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**----- Start of picture text -----**
Woodsmoke Group 1181464
Receipts and payments accounts CC16a
For the period 1/1/2021 31/12/2021
To
from
Section A Receipts and payments
Notes Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 2,721 - - 2,721 -
Donations - Fundraising by Volunteers 1 3,592 - - 3,592 -
Restricted Funds (DBS Donation) 2 - 520 - 520 -
Gift Aid 3 511 - - 511 -
Sub total (Gross income for AR) 6,824 520 - 7,344 -
A2 Asset and investment sales, (see table).
- - - -
Sub total - - - - -
Total receipts 6,824 520 - 7,344 -
A3 Payments
Cost Of Fundraising Events 1,200 52 - 1,252 -
Repairs and Maintenance 1,907 - - 1,907 -
Light and Heating 240 - - 240 -
Water and Sewerage - - - - -
Insurance 1,032 - - 1,032 -
Printing, Postage, Stationery & Printing Supplies 35 - - 35 -
Sub total 4,414 52 - 4,466 -
A4 Asset and investment purchases, (see table)
Purchase of Fixed Assets 4 - 4,260 - 4,260
Sub total - 4,260 - 4,260 -
Total payments 4,414 4,312 - 8,726 -
Net of receipts/(payments) 2,411 - 3,792 - - 1,381 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,140 4,260 - 5,400 -
Cash funds this year end 3,550 468 - 4,018 -
**----- End of picture text -----**
31/10/2022
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
Marquee Tents
Cooking Facilities
Medium Bell Tents
Storage Containers
Toilet Facilities
Shower Facilities
**Details**
**_Total cash funds_**
**Details**
Ridge Tents
Large Bell Tents
Bank
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**3,550**
**-**
**3,550**
**468**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**Fund to which**
**Amount due**
**-**
Print Name
Joshua Gateshill|**Endowment**
**to nearest £**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
Date of
28/10/2022|
## **Section C Notes**
1 - A1 Receipts. Fundaising by Volunteers - There were two separate fundraising events arranged by volunteers or supporters of Woodsmoke Group. One was a sponsored walk in memory of a Woodsmoke volunteer, Richie Ford, the other a coast to coast cycling event.
2 - A1 Receipts. We received funding towards the cost of safeguarding, specifically the cost of DBS certification for ou volunteers over 18. There is no designated time frame to use this fund, and remaining restricted Funds will be continued to be allocated to DBS certification in the following year.
3 - This amount is reclaimed Gift Aid funding from elegible donations. This amount does not include JustGiving Gift Aid donations which are included within "Fundraising by Volunteers".
4 - As continued from Note 3 in 2020 accounts, our funding from The Community Foundation was spent according to the previous requirement of this Restricted Fund.
31/10/2022
CCXX R2 accounts (SS)
2